1. Proposed Reorganization of Academic Affairs at the University of Wyoming
Presentation to the Board of Trustees March 23, Kate C. Miller Provost and Vice President for Academic Affairs

2. Outline Action Request: Rationale for Reorganization
Approve changes to 13 University regulations so the reorganization can go into effect.
Rationale for Reorganization
Address enrollment challenges
Engage the 21st century higher education environment
Improve incentive structure
Realize efficiencies
Organization/Budget Impact
Implementation Timeline
Summary of Proposed Revisions

3. Features of the Reorganization
Move Enrollment Management Functions from Student Affairs to Academic Affairs
Admissions, Financial Aid, Registrar
Advising and Career Services, Student Educational Opportunity
Redistribute Outreach School Functions
Move UW-Casper and Regional Centers Provost’s direct report
Establish Office of Global Engagement
Establish Distance Education Support Group (TBD – May)
Move IT support, Marketing and Communications, Business and Enrollment Management Functions, WPM to other units to achieves efficiencies and improve effectiveness (TBD - May)

4. Enrollment Management Environment
Declining state support means UW needs to find opportunities to grow net tuition revenue by growing new student enrollment and improving retention rates.
The intense competition for students among institutions of higher education in the region requires a more strategic and targeted recruitment approach.
Requires alignment of college level recruiting and support resources with undergraduate enrollment growth expectations.
Shifting demographics and academic preparedness among incoming UW students will require that available support services are resourced and aligned with changing student needs.

5. Expected Outcomes
Enrollment Management: Directly tie student recruitment, retention, learning and success to the work of faculty and academic administration to significantly increase enrollment, retention and graduation rates.
Principles
The University needs to significantly improve recruitment and retention to grow net tuition revenue
The University has an obligation to significantly improve students’ chances of progressing through their course work and completing their degree
Shifting demographics and academic preparedness requires that we resource and realign support services in new ways to meet changing student needs.
Solution
Follow nationally recognized best practices and get every one on the same team
Similar to the “Mayo Clinic model” of patient care (student support)
integrated, multi-specialty, and has primary focus on the needs of the student.  An entire “team” is at the table when “diagnosing” and troubleshooting a student’s academic career. 
Need numbers on retention and graduation

6. Examples – Aligned Enrollment Management
Recruitment: Our best recruiting tool is the strength of our academic programs coupled with close and immediate access to world class researchers and teachers. 
Registrar and Student data – joint planning leads to better course schedules and sequences, clearer paths to graduation and better use of resources and faculty time.
Greater success for first generation students - depends on a system of safety nets including financial aid advising, professional academic advising, academic coaching and academic student services. One-stop-shop approach available in a single unit.
Orientation - reframed as the beginning of freshmen/transfers development as a UW student. Go beyond “admitted student day” events and extends into the first year experience to include more intentional exposure to financial literacy and the impacts of college financing decision, to study skills workshops and other programming.
Onboarding” (essentially, how to be an adult and how to be a college student) starts AT Orientation in the new model.  Rather than Orientation being an “admitted student day” event, it’s the beginning of their development as a UW student.  And, it extends into the first year experience – from more intentional exposure to financial literacy and the impacts of their college financing decisions on  their future to study skills workshops and programming.

7. Expected Outcomes
Ensure that the university fully embraces the 21st century instructional environment including online, hybrid, distance and outreach teaching approaches, along with strong partnerships with community colleges
The need to scale to meet mission to state and achieve new revenue sources
Greater accountability of Laramie campus to its mission to CC students
Expand opportunities for transformative learning experiences that extend beyond the classroom including internships, research and international experiences.
Consolidation of Global Engagement under one roof
Career Services linked to professional and faculty advising

8. Expected Outcomes
Strengthen support for research and economic development by promoting new degree offerings and graduate and undergraduate student experiences that align with state, national and international demand for research of societal importance and graduates who are well prepared to enter the workforce.
Improve efficiency and effectiveness of operations to include achievement of budget reduction targets for the fiscal years.
Encourage innovative and entrepreneurial approaches to funding the university’s mission

9. Organizational/Budget Impact
University Officers – Net change – Zero
Add AVP Enrollment Management; Remove Dean of Outreach School – no salary impact
Associate Dean UW – Casper and Regional Centers – to Dean – no salary impact
AVP Graduate Education or Dean – possible ~$40K salary increase
Director of Honors Program becomes a Dean – possible ~$40K salary increase
Plans for supporting growth to be discussed later
Upgrade International Programs Director to Executive Director ~$0 salary change
Move Wyoming Public Media to Research Office – no impacts

10. Organizational/Budget Impact
Move other personnel or eliminate positions as appropriate (includes position reductions to meet required $500K FY 18 budget cut)
Move International Programs from Outreach School and Student Affairs to AA – zero impact.
Hire Executive Director for Budget and Finance Administration: ~$35K impact
Move duplicate enrollment services from Outreach School to enrollment management – some overall reduction in personnel likely
Move some IT/OVN Services Distance Education from Outreach School to Information Technology
Move some Marketing and Communications personnel in Outreach to Government and Community Affairs
Move some business services personnel from Outreach to AA
Reorganization at UW Casper and regional centers – reduction in personnel
- TBD -
- TBD -

11. Bottom Line No net increase in administrative titles
No net budget increase

12. Organization Charts Academic Affairs and Outreach School
Student Affairs – FY 17
Proposed Organization of Academic Affairs - FY 18

13. Academic Affairs Organization Chart FY 2017
Provost & Vice President, Academic Affairs
Faculty Senate (Chair)
Academic Personnel (AVP)
Hiring of Academic Personnel
Reappointment, Tenure, and Promotion
Faculty Professional Development, Awards, and Sabbatical
Faculty Support
Graduate Education (AVP)
Interdisciplinary Graduate Programs
Graduate Student Affairs
Undergraduate Education (AVP)
Accreditation & Program Reviews
Student Success
Learn
Synergy
STEP
Transfer Articulation
Army & Air Force ROTC
Centers & Institutes (Directors)
American Heritage Center
Art Museum
Ellbogen Center for Teaching & Learning
Writing Center
Global Studies
Social Justice Research
WyGISC
Colleges
Agriculture & Natural Resources
Arts & Sciences
Business
Education
Engineering & Applied Sciences
Health Sciences
Honors
Law
Libraries
Schools
Haub School of Environment & Natural Resources
School of Energy Resources
Outreach School
International Programs
Outreach Credit Programs
Outreach Technology Services
Regional Outreach Centers
UW Casper College Center
Wyoming Public Media
Academic Business Services
Business & HR Support
Academic Affairs Organization Chart FY 2017

14. FY 17 Student Affairs Vice President, Student Affairs
Associate VP, Dean of Students
Dean of Students
ASUW
Disability Support Services
Fraternity and Sorority Life
Non-Traditional Students Center
Rainbow Resource Center
Sexual Assault Prevention and Support
Student Conduct
Student Media
Veteran’s Center
Womens’ Center
Campus Recreation
Club Sports
Intramural Sports
Outdoor Programs
Student Health Services
UW Counseling Center
AWARE (Alcohol awareness)
Center for Advising & Career Services
Cowboy Parents Council & Alumni Affairs
Residence Life, and Dining Services
Residence Halls
Retail Dining
UW Apartments
UW Catering and Events
Wyoming Conservation Corps
Wyoming Union
Campus Activities
Service, Leadership and Community Engagement
Events
Enrollment Management
Admissions
Registrar
Student Financial Aid
Student Education Opportunity (SEO)

15. Academic Affairs Organization Chart FY 2018 - Proposed
Provost & Vice President, Academic Affairs
Faculty Senate (Chair)
Academic Personnel (AVP)
Hiring of Academic Personnel
Reappointment, Tenure, and Promotion
Faculty Professional Development, Awards, and Sabbatical
Faculty Support
Center for Innovation in Instruction and Assessment 
Ellbogen Center for Teaching & Learning
Assessment of Student Learning (also HLC)
Distance Education Support
Writing Center
Graduate Education (AVP)
Interdisciplinary Graduate Programs
Graduate Student Affairs
Professional Development
Undergraduate Education (AVP)
Accreditation & Program Reviews
Student Success
Advising & Career Services
Transfer Center
Learn
Synergy
STEP
Student Educational Opportunity
Army & Air Force ROTC
Enrollment Management (AVP)
Admissions
Registration & Records
Scholarships & Financial Aid
Summer Programs (e.g. High School Institute)
International Programs Executive Director
English Language Center
Faculty Immigration
International Institutional Agreements
Study Abroad
International Students & Scholar
Sponsored Students & Scholars
Centers & Institutes (Directors)
American Heritage Center
Art Museum
Global Studies
Social Justice Research
WyGISC
Colleges
Agriculture & Natural Resources
Arts & Sciences
Business
Education
Engineering & Applied Sciences
Health Sciences
Honors
Law
Libraries
UW Casper & Regional Centers
Schools
Haub School of Environment & Natural Resources
School of Energy Resources
Executive Director for Budget and Finance
Academic Business Services
Business & HR Support
- TBD -
- TBD -
Academic Affairs Organization Chart FY Proposed

16. Implementation Timeline
Late March 2017
Trustees approves Regulations Changes;
Global Engagement and Enrollment Management functions, UW Casper moves to AA
External searches begin for AVP Enrollment Management, AA Budget Director
April 2017
Honors College proposal - internal review by Faculty Senate etc.
Launch internal search for Honors College Dean, Interim AVP Graduate Education
May 2017
Honors College to Trustees for approval
Trustees approval of Honors College Dean, Interim AVP Graduate Education
AA FY 18 Budget Presentation to Trustees subcommittee
June 2017
Complete Reorganization, including reductions in personnel
Hire AVP Enrollment Management, AA Budget Director
July 1

17. 13 Current University Regulations to Revise
1-1 Organization of the University Tuition Privileges of University Employees Flexible, Faculty-Approved Teacher Effectiveness Evaluating System International Exchange Faculty Senate Bylaws Faculty Senate Committees
6-703 University Standing Advisory Committees Change of Recorded Grade (Experiential Learning (Outreach School) 8-1 Students 8-3 Admissions Registration Fees ACT/SAT Assessment Program

18. Summary of Revisions to Regulations
Substantive changes
UW Regulation 1-1 – edited to move a number of units from Student Affairs to Academic Affairs; remove mentions of Outreach School
UW Regulation – eliminated - defines the governance of the Outreach School.
Minor Changes – remaining regulations
Elimination of the term “Outreach School” in all regulations
Reference “distance education” only as a teaching modality.
“Cleanup” items, such as changing the term “Vice President for Academic Affairs” to “Provost and Vice President for Academic Affairs”

19. The End

20. FY 18 Student Affairs Vice President, Student Affairs
Associate VP, Dean of Students
Dean of Students
ASUW
Disability Support Services
Fraternity and Sorority Life
Non-Traditional Students Center
Rainbow Resource Center
Sexual Assault Prevention and Support
Student Conduct
Student Media
Veteran’s Center
Womens’ Center
Campus Recreation
Club Sports
Intramural Sports
Outdoor Programs
Student Health Services
UW Counseling Center
AWARE (Alcohol awareness)
Alumni Relations
Cowboy Parents Council
Residence Life, and Dining Services
Residence Halls
Retail Dining
UW Apartments
UW Catering and Events
Wyoming Conservation Corps
Wyoming Union
Campus Activities
Service, Leadership and Community Engagement
Events