1. An Overview of the Grant Application Process at Rowan University
*Presentation will begin soon*
An Overview of the Grant Application Process at Rowan University
Division of University Advancement
and the Office of Proposal Development
September 20, 2017

2. Who We Are Deanne Farrell Stephen Robishaw Stephanie Lezotte
Mui Whetstone

3. Introductions University Advancement
• Deanne Farrell, Director of Corporate and Foundation Relations, x5418,
Martha Nealer, Associate Director of Corporate and Foundation Relations, x2408,
Office of Sponsored Programs (Glassboro/Camden/CMSRU)
Stephanie Lezotte, Director, x4124,
Lisa Powell, Proposal Specialist, x4530,
Cheryl Turley, Proposal Specialist, x5384,
Vicki Lex, Contracts Specialist, x4673,
Jose Garcia-Cruz, Post-Award Specialist, x5497,
Lacey Symons, Post-Award Specialist, x5198,
Office of Sponsored Programs (SOM)
Mui Whetstone, Director, ,
Richard Hill, Proposal Specialist, ,
Beth Santini, Senior Post-Award Specialist, ,
Shelia Lewis, Post-Award Specialist, ,
Marcus Smith, Post-Award Specialist, ,

4. Introductions Office of Research
• Dr. Shreek Mandayam, Vice President for Research, x5333,
Sarah Piddington, Assistant Vice President, x5482,
Office of Proposal Development
• Stephen Robishaw, Proposal Development Manager, x5795,
Tech Commercialization
Dr. Yatin Karpe, Director, x5097,
Rick Kitei, Patent Portfolio Manager, x4008,
Research Compliance
Dr. Sree Murthy, Chief Research Compliance Officer, x5853,

5. Process for Submitting Applications

6. Internal Process Required internal paperwork:
Project Description Template (UA only) – Submitted to UA. Used in the process of finding appropriate funding opportunities.
Cayuse SP ( – Submitted to OSP.
Cayuse SP has replaced the previous paper forms required for internal approvals and allows submitters to: 1) upload attachments; 2) answer compliance questions; and, 3) electronically route for Chair/Dean/OSP approval. OSP receives the Proposal Record for final review and OSP or UA will submit the actual proposal upon approval.
The Cayuse system uses your existing Rowan network login credentials.
For more information and training materials:

7. Cayuse SP Sneak Peak

8. Cayuse SP Sneak Peak

9. Project Description Template
Required for requests for prospect research through University Advancement

10. I want to submit a Letter of Inquiry…
Pre-proposals, preliminary applications, or letters of inquiry Although OSP or UA do not require certified Cayuse SP records for these types of submissions, some departments do. Please notify our offices so we can assist. Guidelines vary.

11. I want to submit a proposal…
Only UA or OSP may submit proposals or grant applications on behalf of the University. Proposals that are not approved prior to submission or those submitted by a non-authorized representative:
Can be rejected by the University if awarded with unfavorable terms or conditions.
May not include the full protection of the University under the New Jersey Tort Claims Act.
Significantly delays processing time. Even with an award notice, project work cannot begin until university approval is acquired.
Exceptions: PIs may submit proposals on their own for money that will be awarded directly to them, not managed by Rowan (i.e. monetary awards, travel funds, fellowships, scholarships.)

12. Things to Remember:
Depending on your project or sponsor, training may be required;
Research Regulatory Committees – IRB, IACUC, IBC;
Electronic portal registrations; and,
Allow time for signatures/approvals – contracts, NDAs/MTAs, support letters, proposal certifications.
Regulatory Committee Chairs:
IRB: Dr. Harriett Hartman
IACUC (Glassboro):
Dr. Alison Kufka
IBC: Dr. Gregory
Hecht

13. FAQ:
Q: I’ve come from another university. How do I transfer a grant awarded to me? A: Since grants are awarded to institutions, not individuals, your former institution must relinquish rights by following the sponsor’s guidelines. OSP will work with both the former institution and the sponsor to ensure a smooth transfer. Transfers can take several months, so get started early.

14. FAQ: Q: How can I find grant opportunities?
A: Rowan has access to two funding databases: (1) InfoEd International; and, (2) the Foundation Directory Online.
Contact an OSP/UA representative for instructions on signing up and accessing these sites.
You can also check grants.gov for federal opportunities and for NJ funding opportunities.
Note: Finding Grant Funding Workshop: Thursday, September 28, 2017,
12:30 p.m. – 1:30 p.m. (CSC 221)

15. Upcoming Presentations:
We have 5 additional scheduled presentations this semester:
Finding Grant Funding – 9/28/2017
Grant Budgeting – 10/11/2017
Mathematics – 10/16/2017
Writing Winning Grants – 10/26/2017
Post-Award Grant Management – 11/1/2017
Check the above link or watch the daily Rowan Announcer!

16. Questions?