1. Millennium Create Lists in Action
Fran Juergensmeyer
Waukegan Public Library
Using Review Files with Rapid and Global Update
Jenny Schmidt
SWITCH Library Consortium
WILIUG 1: June 2, 2005
Millennium Create Lists in Action

2. Millennium Create Lists
Overview of Create Lists Mode
Making a List
While the List is Running
When the List is Done
Using Lists in Other Modes
WILIUG 1: June 2, 2005
Millennium Create Lists in Action

3. Overview of Create Lists Screen
WILIUG 1: June 2, 2005
Millennium Create Lists in Action

4. Overview of Create Lists Screen
Click on any column heading to sort that column
WILIUG 1: June 2, 2005
Millennium Create Lists in Action

5. Overview of Create Lists Screen
Limit lists displayed to complete, in progress, or empty
WILIUG 1: June 2, 2005
Millennium Create Lists in Action

6. Overview of Create Lists Screen
The six buttons
What we’re here for – start a new search!
Save one or more fields from the records in a list to a file.
Sort the records in a list.
Display and allow editing of the records in a list in Millennium.
List (print) one or more fields of the records in a list.
Display the search strategy and any sort parameters for the list.
WILIUG 1: June 2, 2005
Millennium Create Lists in Action

7. Overview of Create Lists Screen
The nine icons
Add records based on another list or a new search.
Empty the contents of a list.
Stop searching completely (cannot resume).
Remove duplicate records from a list.
Change the name on a list.
Pause in searching
Copy a list from another slot.
Resume searching on a suspended list.
Calls up the settings options, as if you had gone to the Admin menu and selected “Settings”
WILIUG 1: June 2, 2005
Millennium Create Lists in Action

8. Overview of Create Lists Screen
Saved Searches
WILIUG 1: June 2, 2005
Millennium Create Lists in Action

9. Millennium Create Lists in Action
Making a List
WILIUG 1: June 2, 2005
Millennium Create Lists in Action

10. Millennium Create Lists in Action
Making a List
Use existing search
WILIUG 1: June 2, 2005
Millennium Create Lists in Action

11. Millennium Create Lists in Action
Making a List
Use existing search
You can modify the search before running it.
Use when you want to copy a search with minor changes (i.e. a different location code).
Use when you want to re-do a search that didn’t get quite what you wanted
If your search is replacing an existing search, you can use the search terms from the one you are replacing.
Be careful! If you use an existing search, the range limits from the original search will be copied. To reset the range to include the most recent records, change from range to review, then change back.
WILIUG 1: June 2, 2005
Millennium Create Lists in Action

12. Millennium Create Lists in Action
Making a List
Retrieve saved query
WILIUG 1: June 2, 2005
Millennium Create Lists in Action

13. Millennium Create Lists in Action
Making a List
Retrieve saved query
Use for searches you or others do frequently with little modification
You can modify the search before running it.
The range is not saved with the search terms
WILIUG 1: June 2, 2005
Millennium Create Lists in Action

14. Millennium Create Lists in Action
Making a List
Starting from scratch -- parameters
The name is not actually required, but I recommend using initials, full date, and a description.
You can only search records directly connected to the stored record type.
WILIUG 1: June 2, 2005
Millennium Create Lists in Action

15. Millennium Create Lists in Action
Making a List
Starting from scratch -- parameters
WILIUG 1: June 2, 2005
Millennium Create Lists in Action

16. Millennium Create Lists in Action
Making a List
Starting from scratch -- parameters
WILIUG 1: June 2, 2005
Millennium Create Lists in Action

17. Millennium Create Lists in Action
Making a List
Starting from scratch – search terms
Double-click
or start typing
for options
WILIUG 1: June 2, 2005
Millennium Create Lists in Action

18. Millennium Create Lists in Action
Making a List
Starting from scratch – search terms
Double-click
or start typing
for options
WILIUG 1: June 2, 2005
Millennium Create Lists in Action

19. Millennium Create Lists in Action
Making a List
Starting from scratch – search terms
Double-click
or start typing
for options
WILIUG 1: June 2, 2005
Millennium Create Lists in Action

20. Millennium Create Lists in Action
Making a List
Starting from scratch – search terms
Double-click
or start typing
for options
WILIUG 1: June 2, 2005
Millennium Create Lists in Action

21. Millennium Create Lists in Action
Making a List
Starting from scratch – search terms
Double-click
or start typing
for options
WILIUG 1: June 2, 2005
Millennium Create Lists in Action

22. Making a List Starting from scratch – adding lines
Adds a line before the selected line
WILIUG 1: June 2, 2005
Millennium Create Lists in Action

23. Millennium Create Lists in Action
Making a List
Starting from scratch – adding lines
Adds a line at the end
WILIUG 1: June 2, 2005
Millennium Create Lists in Action

24. Making a List Starting from scratch – removing lines
Deletes the selected line
WILIUG 1: June 2, 2005
Millennium Create Lists in Action

25. Making a List Starting from scratch – removing lines
Clears all search terms
WILIUG 1: June 2, 2005
Millennium Create Lists in Action

26. Millennium Create Lists in Action
Making a List
Starting from scratch -- grouping
Shift-click
WILIUG 1: June 2, 2005
Millennium Create Lists in Action

27. Millennium Create Lists in Action
Making a List
Starting from scratch -- ungrouping
Shift-click
WILIUG 1: June 2, 2005
Millennium Create Lists in Action

28. Millennium Create Lists in Action
Making a List
Starting from scratch
Search to start
Close to cancel
WILIUG 1: June 2, 2005
Millennium Create Lists in Action

29. While the List is Running
Working in other modes
Admin menu -> Settings or
You can do other things in Millennium while the search runs, but the search takes an extra port.
Like character-based, you cannot do anything else until the search is done.
You must choose each time you do a search.
WILIUG 1: June 2, 2005
Millennium Create Lists in Action

30. While the List is Running
Suspending, resuming, and stopping
Pause a search
Resume a paused search
Stop a search completely – cannot be resumed
WILIUG 1: June 2, 2005
Millennium Create Lists in Action

31. Millennium Create Lists in Action
When the List is Done
Sorting
WILIUG 1: June 2, 2005
Millennium Create Lists in Action

32. Millennium Create Lists in Action
When the List is Done
Listing
You cannot print the whole record, like you can in character-based.
You cannot print a subset of records, like you can in character-based, although you can print a range of records.
WILIUG 1: June 2, 2005
Millennium Create Lists in Action

33. Millennium Create Lists in Action
When the List is Done
Exporting
WILIUG 1: June 2, 2005
Millennium Create Lists in Action

34. Millennium Create Lists in Action
When the List is Done
Showing
ADD: Standard Millennium search screen – search, select, click on “Use Bib” in Summary screen
EDIT: Edit record and attached records – skip to the next record with Ctrl-] or skip to previous record with Ctrl-[
REMOVE: Remove selected record(s) – select multiple records using Shift-<click> and Ctrl-<click>
DEDUPE: Remove duplicate records
WILIUG 1: June 2, 2005
Millennium Create Lists in Action

35. Using Lists in Other Modes
Tools menu -> Search -> Range
WILIUG 1: June 2, 2005
Millennium Create Lists in Action

36. Using Lists in Other Modes
Rapid Update
Global Update
WILIUG 1: June 2, 2005
Millennium Create Lists in Action