1. Fall 2015 Principal and CAASPP Coordinator Training
November 9, 2015

2. CAASPP
Testing Calendars
SB Summative
Digital Library
TOMS
ELPAC
Usability & Accessibility
EAP
CAA
CAHSEE
Test Security
Technology

3. CAASPP
California Assessment of Student Performance and Progress

4. CAASPP 2015-16 CAASPP Computer-Based Tests Paper/Pencil Tests
Smarter Balanced Summative
ELA and Math
Grades 3-8 & 11
California Alternate Assessment
Paper/Pencil Tests
CST, CMA, CAPA
Science
Grades 5, 8 & 10
Standard-based Test in Spanish
Reading Language Arts
Grades 2-11

5. Student Participation
Schools shall:
notify parents each year of student participation in CAASPP system
discuss CAASPP System with parents and inform parents of the availability of exemptions
not solicit or encourage any written exemptions request on behalf of any child or group of children
Note: Parent requests must be in writing and required for each year.

6. Sb summative
Smarter Balanced Summative Assessments

7. Student Test Registration
Test Operations Management System (TOMS) will again be used in for:
Interim Assessments
Summative Assessments (Includes Alternate Assessment)
CALPADS continues to be the sole source for student enrollment, demographic, and program participation data
Schools CANNOT update student demographic data directly in TOMS
Student-level accommodations and designated supports continue to be uploaded by the test coordinator

8. CALPADS to TOMS What is CALPADS sending to TOMS and when?
Weekly Updates: The School Information Branch (SIB) pulls information from MiSIS to send to CALPADS on a weekly basis
Ensures that new students and demographic changes are in CALPADS to allow for interim and summative assessments
NEW! CALPADS sends to TOMS enrollment record with most recent start date
Concurrent Enrollments (CCEs) do not have to be resolved for a student to test (unless the later school/district enrolled the student in error)

9. Student Test Registration1 2
Student-level Information
Register Students 3
TOMS Role
School Coordinator
Principal and School Coordinator
Supports and Accommodations

10. New! in TOMS Special Education and Section 504 Plan1
Special Education and Section 504 Plan
Embedded and non- embedded accommodations are available only to students who have a Section 504 Plan or an IEP
Must have IDEA indicator with a valid primary disability type in TOMS. 2

11. Enhancements to the Test Administrator Interface For 2015-16

12. Enhancements to the Test Administrator Interface For 2015-16
Selection of tests
Assessments – color-coded

13. Enhancements to the Test Administrator Interface For 2015-16
Warning
Notices

14. Enhancements to the Test Administrator Interface For 2015-16
Test Session Approval Screen

15. Enhancements to the Test Administrator Interface For 2015-16
Test Session Student Roster

16. Enhancements to the Test Administrator Interface For 2015-16
Scrubber for Embedded Audio
Enables a student to drag to the desired position within the audio file. Students were previously allowed to pause the presentation, but had to re-start it in order to go back to a specific point in time

17. Enhancements to the Test Administrator Interface For 2015-16
Text-to-Speech Settings
Voice pack selection must be made outside the test
Volume, rate, and pitch can now be adjusted inside the test

18. Enhancements to the Test Administrator Interface For 2015-16
Persistent Highlighting
Re-applying a student’s highlighting after a test is paused/resumed

19. Report to show a student’s progress from year to year.
New! Reports for 2016
Report to show a student’s progress from year to year.
Developing new Student Score Reports
Developing new Aggregate Reports
Provide Teacher Access to Reports
Overall Score Reports
Claim Reports
Assessment Target Reports

20. Toms accounts
Test Operations Management System Accounts

21. CAASPP Website TOMS

22. NEW! TOMS Roles & Test Settings
Only Test Site Coordinator configures online student test settings in TOMS.
Role
TOMS
Test Administrator Interface
Interim Assessments
Summative Assessments
Test Site Coordinator
(Principal & Coordinator)
Full Access
View Only
NEW! IA Administrator Only
Test Administrator
NEW! Test Examiner
NEW! Test Administrator & Test Examiner
STB
School
Fall 2015
School
Spring 2016
 REF

23. Principal’s Portal

24. Principal’s Portal

25. Principal’s Portal 1 1B 1A 1C 1D 1E 2 3 4

26. Principal’s Portal

27. Principal Certifies Agreement & Affidavit
Principal’s Portal
1. Read each Statement
Principal Certifies
Agreement
& Affidavit
2. Click to acknowledge
3. Submit

28. Principal’s Portal 1A 1B 2A 2B 3A 3B 4A

29. TOMS Accounts & Coordinator Training Requirements
FALL 2015 SEMESTER
Requirements
Where to Find
Due Date
TOMS Role
Point-Of-Contact Class
Learning Zone
August 2015
N/A
Security Forms Coordinator Training
10/13/15
Test Coordinator
Sign CAASPP Security Affidavit AND CAASPP Security Agreement
Download from STB Website
4. Fall 2015 Principal and Coordinator Training1
Face-to-Face
November 2015
SPRING 2016 SEMESTER
Requirements
Where to Find
Date
CAASPP Coordinator Training1
Face-to-Face
January/February 2016
1. TOMS accounts will be deactivated for coordinators who do not attend this training

30. TOMS Teacher Accounts Requirements
FALL 2015 SEMESTER
Requirements
Where to Find
Due Date
TOMS Role
NEW! CAASPP Security Forms Teacher Training1
Learning Zone
Before Getting TOMS Account
IA Administrator Only
Sign CAASPP Security Affidavit2
Download from STB Website
SPRING 2016 SEMESTER
Requirements
Where to Find
Due Date
TOMS Role
NEW! CAASPP Teacher Training1
Learning Zone
Feb/Mar 2016 (Before Summative Assessment)
Test Administrator
Test Examiner4
Test Administrator & Test Examiner4
IA Administrator Only
CAASPP School-Based Training3
Conducted by School CAASPP Coordinator
Collect LZ Certificate before creating TOMS account
Collect signed hard copy of affidavit before creating TOMS account
Retain sign-in sheets and copies of handouts as proof of training
Test Examiner for CAA also completes a separate CDE online training

31. Usability & accessibility
Universal Tools, Designated Supports and Accommodations

32. CAASPP Website TOMS

33. Supports and Accommodations
Supports and Accommodations are set by School Coordinator
Designate test settings ASAP but before Summative Assessment
Smarter Balanced Usability, Accessibility, and Accommodations Guidelines
REF-6420, LAUSD accessibility and accommodations Guidelines
NEW! For SB Interim Assessments ONLY, teacher may change test settings during the test

34. Supports and Accommodations
Print on Demand
Requires approval by CDE
Cannot be set by Test Site Coordinator
Complete form and fax to STB

35. CAASPP Accessibility Changes
NEW!
Unlisted resources request automated process/form:
Easier, streamlined process in TOMS
IEP and Section 504 Plan flags in TOMS (from CALPADS)
Translation Glossaries with audio support in:
Spanish, Vietnamese, Arabic, Tagalog, Ilokano, Cantonese, Mandarin, Korean, Punjabi, Russian, and Ukrainian
Translated test directions for ELA
Additional languages for non-embedded translated test directions
Yup’ik, Dakota, French, Japanese, Lakota, Somali, Haitian-Creole
Embedded test directions in Spanish for Stacked Translations

36. Categories of Accessibility Resources
Usability, Accessibility and Accommodations Guidelines:

37. Categories of Accessibility Resources
Universal Tools:
Available to all students based on student preference and selection
May need to be turned off to meet some students’ access needs (designated supports option)
Usability, Accessibility and Accommodations Guidelines:

38. Categories of Accessibility Resources
Designated Supports:
Are available to all students who can benefit from them, including English learners (ELs), struggling readers, and students with attention issues
Require recommendation from an adult (or adults) knowledgeable about the student
Systematic method for identification recommended
Designated Supports
Administration of Test at the Most Beneficial Time of Day for Student
American Sign Language
Bilingual Dictionary
Color Contrast
Color Overlay
Magnification
Noise Buffers
Read Aloud
Scribe
Separate Setting
Special Lighting or Acoustics
Translated Test Directions
Translations (Glossary)
Color contrast
Masking
Text-to-speech
Translated test directions
Translations (glossary)
Translations (stacked)
Turn off Any universal tools
Usability, Accessibility and Accommodations Guidelines:

39. Categories of Accessibility Resources
Accommodations:
Available to students with an individualized education program (IEP) or a 504 plan that specifies the need for such an accommodation
NEW! IEP and Section 504 Plan flag required in TOMS (from CALPADS)
Accommodations
Abacus
Alternate response Options
American Sign Language
Braille
Calculator
Large-print version of
paper-pencil test
Multiplication table
Print on demand
Read aloud
Scribe
Speech-to-text
American sign
language
Braille
Closed Captioning
Streamlining
Text-to-speech
Usability, Accessibility and Accommodations Guidelines:

41. How Designations Work Designated Supports
Administration of Test at the Most Beneficial Time of Day for Student
American Sign Language
Bilingual Dictionary
Color Contrast
Color Overlay
Magnification
Noise Buffers
Read Aloud
Scribe
Separate Setting
Special Lighting or Acoustics
Translated Test Directions
Translations (Glossary)
Color contrast
Masking
Text-to-speech
Translated test directions
Translations (glossary)
Translations (stacked)
Turn off Any universal tools

42. How Designations Work

43. How Designations Work
Designated Supports:
Stacked Translation

44. Supports and Accommodations Recommended Seven-Step Process
Designate key staff for roles and responsibilities in test administration related to student accessibility.
Provide information to parents and students early in the year; provide training to staff, as appropriate, for role in test administration.
Identify students who will benefit from designated supports and will need accommodations per IEP and 504 plans.
Assign designated supports and accommodations for all identified students who will require them.
Upload designated supports and accommodations into TOMS.
Perform a pre-administration check.
At time of test administration, confirm student has assigned accessibility support.
 REF-6420

45. Options for Uploading Supports
One-by-One method 1 2

46. Options for Uploading Supports
One-by-One method 3A 3B

47. Options for Uploading Supports
One-by-One method 4

48. Options for Uploading Supports
One-by-One method 5

49. Options for Uploading Supports
One-by-One method 6A 6B

50. Options for Uploading Supports
One-by-One method 7

51. Options for Uploading Supports
2. File Upload 1 2 1 3 2

52. Options for Uploading Supports
File Upload – Spreadsheet Template
Do not move or change the order of the columns
Column widths can be expanded for easier viewing
Accepted file format:
.csv only
Maintain the column headers in rows 1 and 2
Do not use formulas 
Save your file frequently!

53. Options for Uploading Supports
File Upload – Spreadsheet Template
Column A: Student’s Statewide Student Identifier (SSID)
Must be 10 numeric characters
Required field
Acceptable values: 0, 1, 2 , 3, 4, 5, 6, 7, 8, 9
Column B: Abacus
Mathematics
Acceptable values: NEA_Abacus (abacus), leave field blank to deselect abacus
Column C: Alternate Response Options
Mathematics, ELA, performance task (PT)
Acceptable values: NEA_AR (alternate response options), leave field blank to deselect alternate response options
Column D: American Sign Language (ASL) for ELA Listening and Math Items
Mathematics, ELA, PT
Acceptable values: TDS_ASL1 (show ASL videos), leave field blank to deselect ASL 3A 3A

54. Options for Uploading Supports
File Upload – Spreadsheet Template
Column A: Student’s Statewide Student Identifier (SSID)
Must be 10 numeric characters
Required field
Acceptable values: 0, 1, 2 , 3, 4, 5, 6, 7, 8, 9
Column B: Abacus
Mathematics
Acceptable values: NEA_Abacus (abacus), leave field blank to deselect abacus
Column C: Alternate Response Options
Mathematics, ELA, performance task (PT)
Acceptable values: NEA_AR (alternate response options), leave field blank to deselect alternate response options
Column D: American Sign Language (ASL) for ELA Listening and Math Items
Mathematics, ELA, PT
Acceptable values: TDS_ASL1 (show ASL videos), leave field blank to deselect ASL 3B 3B

55. Options for Uploading Supports
File Upload – Spreadsheet Template
Column A: Student’s Statewide Student Identifier (SSID)
Must be 10 numeric characters
Required field
Acceptable values: 0, 1, 2 , 3, 4, 5, 6, 7, 8, 9
Column B: Abacus
Mathematics
Acceptable values: NEA_Abacus (abacus), leave field blank to deselect abacus
Column C: Alternate Response Options
Mathematics, ELA, performance task (PT)
Acceptable values: NEA_AR (alternate response options), leave field blank to deselect alternate response options
Column D: American Sign Language (ASL) for ELA Listening and Math Items
Mathematics, ELA, PT
Acceptable values: TDS_ASL1 (show ASL videos), leave field blank to deselect ASL 3B

56. Options for Uploading Supports
2. File Upload 1 4 5 2

57. Options for Uploading Supports
ISAAP Tool
The 2015–16 CAASPP ISAAP Tool is an Excel workbook with specially designed formulas
Facilitates selection of embedded and non-embedded designated supports and accommodations that match students’ access needs for the SBA and CAA
The 2015–16 CAASPP ISAAP Tool can be used to produce the online student test settings file that can be uploaded to TOMS.

58. Options for Uploading Supports
ISAAP Tool

59. Caa
California Alternate Assessment

60. California Alternate Assessment
Takes the place of CAPA for English and Math in grades 3-8 and 11
For students with an IEP and with significant cognitive disabilities
Computer-based tests administered one-on-one by a test examiner
CALPADS must indicate that the student has an IEP and include the student’s primary disability code
CAA must be designated in TOMS by the CAASPP School Coordinator
2016 CAAs use the same California Secure Browser and Test Delivery System as Smarter Balanced

61. Test security
Testing Procedures

62. Test Security Chart Low: Impropriety, Misconduct
Low/No impact on students score
May be corrected/contained locally
TA reports to School Coordinator (SC) – SC reports to STB immediately
Student creates disruption in the testing session
Student talking during test
Student leaves the testing room without supervision
Medium: Irregularity
May affect students performance on test
May be corrected at the local level
SC/TA reports to STB immediately – STB reports to CDE
Cheating, passing notes, giving help to others,
Accessing the internet or other electronic device not allowed during testing
No class activity before performance task
High Breach
Significant threat to test validity
SC/TA reports to STB immediately – STB reports to the CDE
School employee modifies student’s responses
Copying any part of the test
Sharing secure materials with others
A non-district staff to observe a test administration
Removing secure materials from testing room

63. testing calendars
School Year

64. Smarter Balanced Summative
Testing Calendars
Subject & Grade Level
Requirement
Smarter Balanced Summative
ELA & Math
Grades 3-8
Testing window shall not begin until at least 66% of a school’s annual instructional days have been completed, and may continue up to the last day of instruction…
March 9 – June 10
Grade 11
Testing window shall not begin until at least 80% of a school’s annual instructional days have been completed, and may continue up to the last day of instruction…
April 21 – June 10
 REF

65. 2015-16 Testing Calendars Elementary Schools

66. 2015-16 Testing Calendars Middle Schools

67. 2015-16 Testing Calendars High Schools

68. Key Events Dates Events October
Principal identifies Point-of-Contact, CAASPP Coordinator, and Technology Coordinator
Principal Submits CAASPP Security Documents
CAASPP Security Forms Coordinator Training
Smarter Balanced Interim Assessment Training
November
CAASPP Fall Principal & Coordinator Trainings
CAASPP Systems Downtime November 20-22, 2015
December
ELPAC Pilot Test - Selected Schools
January
Pre-ID for Physical Fitness Test
Create Testing Schedule for the School (CAASPP Coordinator)
February
2015 CAASPP Training for Coordinators
CAASPP Teacher Training (Learning Zone)
More events will be added to this slide as the information becomes available

69. Reminders  REF-6506.1 2016 CAASPP Testing
Create Testing Schedule for the school
Test all eligible students
Schedule regular and make-up testing
Inform stakeholders about testing schedule
Inform teachers and other staff members
Inform parents and students
Inform parents of their right to exempt students (Use district letter)
Condition Codes
Entered in Student Profile in TOMS [Score Status]
Cheating, students not tested, parent/guardian exemptions, etc.
 REF

70. 2015-16 CAASPP Coordinator Differential
Reminders
CAASPP Coordinator Differential
Test Coordinator Responsibilities
Fall and Spring Semester
Before, during, and after testing
New responsibilities will be addressed during the spring semester CAASPP Coordinator Training
 REF

71. Digital library
Accessing Resources and Interim Assessment Reporting System

72. CAASPP Website Digital Library Resources

73. Digital Library Accounts
CAASPP Coordinator Account
[School Coordinator]
Created by Student Testing Branch based on Principal Portal
Principal
CAASPP Coordinator
Manage teacher accounts
Teacher accounts created for LAUSD teachers in December 2014
Reset passwords
Add new teachers
Must use Legal Names
Must use LAUSD address ONLY
Remove teachers no longer at the school
 MEM

74. Digital Library Accounts
Teacher Account
[DL_EndUser]
Accounts for all LAUSD teachers created in December 2014
View and download resources
Comment and rate resources
Participate in collaboration forums on DL

75. Digital Library
Manage Accounts: Reset, Delete, and Create New Accounts

76. Digital Library Manage Accounts

77. Digital Library Manage Accounts

78. Digital Library Manage Accounts

79. Digital Library Manage Accounts
 MEM

80. Digital Library Manage Account

81. CAASPP Website Interim Assessment Reporting System

82. Digital Library Account: Interim Assessment Reporting System
Students Takes Interim Assessment
IA Administrator Hand Scores Responses
(If Needed)
Results Available in IA Reporting System
 MEM

83. elpac
English Language Proficiency Assessments for California

84. ELPAC Update
California is in the process of transitioning from the California English Language Development Test (CELDT) to the English Language Proficiency Assessments for California (ELPAC).

85. ELPAC Update
Aligned with the 2012 ELD Standards
Have three proficiency levels
Two separate test for two separate purposes
Initial identification will be brief and locally scored
Paper-pencil with potential to be computer-based tests

86. ELPAC Update
Annual Summative Assessment window to be a four month period
Proposed Feb.1 – May 31
New grade spans
K, 1, 2, 3-5, 6-8, 9-10, and 11-12
Pilot test scheduled for December 2015
Field test scheduled for spring and fall of 2017
Operational by spring 2018

87. EAP
Early Assessment Program

88. Early Assessment Program (EAP)
The California State University (CSU) System incorporates the Smarter Balanced Assessments in ELA and math
Aside from using a different assessment tool, EAP structure remains the same
Smarter Balanced provides an early college readiness assessment

89. Early Assessment Program (EAP)
Achievement Standards interpreted to EAP
Standard Exceeded – Ready
Standard Met – Conditionally Ready
Standard Nearly Met – Not Yet Ready
Standard Not Met - Not Ready
CSU will not be using the Claim scores

90. Early Assessment Program (EAP)
Standard Exceeded – Ready for English/math college-level coursework
Student does not need to take placement exams (exempt)
May enroll directly in college credit bearing courses
CSU’s Early Start Program not required

91. Early Assessment Program (EAP)
Standard Met – Conditionally Ready for English/math college-level coursework
Student does not need to take placement exams. However,
Student must participate in CSU’s Early Start Program, unless student participated in an approved senior year course and earned a grade of C or higher, if so, then,
Student may enroll directly in college credit bearing courses

92. Early Assessment Program (EAP)

93. CAHSEE
California High School Exit Examination

94. CAHSEE Update
Class of 2015 (SB725)
Suspends CAHSEE requirement for class of
Students who completed all graduation requirements except CAHSEE must contact school they attended during their 12th grade year

95. CAHSEE Update
Classes of (SB172)
Suspends administration of CAHSEE, and
Removes the requirement of passing CAHSEE as a condition of receiving a diploma for the next three years ( , , and )
Students must apply for their diploma

97. Questions?