1. WHAT’S NEW? OFFICE 2013 for Windows Pamela Daniels Academic Technology
Thank you and welcome to this presentation about Office In this presentation, we will look at some of the new features that come in the Office 2013 suite of applications. I will also give you some helpful tips and tricks to using the applications; so, let's begin....
Pamela Daniels
Academic Technology
June 1, 2016

2. WHY 2013 INSTEAD OF 2016?
One of the first questions you may ask is why are we getting Office 2013 instead of Office 2016, like everyone else in the law school? The simple answer is, Time Matters. Time Matters works best with Office 2013 instead of Office 2016.

3. ICONS
Office 2010
Office 2013
One of the first things you may notice before even opening 2013, is that the icons have changed in appearance from Office One icon in particular, the Outlook icon, has not only changed color, but closely resembles the color of the Word icon. It may be confusing; however, just remember to look at the icon label, in this case, O for Outlook and W for Word.

4. HELPFUL TIP Click Start button Click All Programs Find Program to Pin
Right Click the icon
Select Pin to Taskbar
Or, an option that can help is to pin the icon to your taskbar. To do this…..

5. BOOKMARK/RESUME READING
A new feature in Office 2013 is the Bookmark. For this feature to work, you must have saved and closed a document in Word or presentation in PowerPoint. The next time you open the file, the program will tell you where you left off. Just click the message to go to the spot where you were previously.

6. SAVE AS
OFFICE 2013
OFFICE 2010
Another new feature in Office 2013 is SAVE options. In 2010, the SAVE/SAVE AS features found in the Backstage area of any of the Office 2010 products. It is still the same in 2013; however, the look is different. As you can see here, Office 2013 quickly takes you to see the places available to use for saving your document.
If you find this to be annoying, you can just press F12.

7. RIBBON CHANGES AND TIPS

8. MODERNIZED LOOK OFFICE 2013 OFFICE 2010
All of the Office programs have been given a more streamlined modern-looking interface. One such example can be seen in the Office 2013 ribbon (shown on top), and the Office 2010 (shown below). In Office 2013, all elements are flattened, the 3D effects have been stripped away, and icons have been simplified. The idea is to remove distractions and let you focus on your work. Another difference in the Ribbon of Office 2013 is that tab fonts are in all caps.

9. SHOW/HIDE RIBBON PIN 2010
In Office 2010, to minimize or hide the ribbon, there were two options; either right click on the ribbon and choose Minimize the Ribbon.
Or, click the up arrow in the upper right hand corner of the screen to make Minimize the ribbon.

10. SHOW/HIDE RIBBON PIN 2013 Click the View tab
When ribbon appears, click the (up arrow) icon on the bottom right of the Ribbon Pane; or
Click the (Ribbon Display Options) icon at the top right of the screen.
Choose “show tabs and commands.”
In Office 2013, to show/hide the ribbon (see steps in slide)
If you choose to click the Ribbon Display Options icon, the Ribbon automatically pins itself in place. However, clicking the View tab does not automatically pin. You have to click the “PIN” icon.

11. OFFICE BACKGROUND
AND
OFFICE THEME

12. When you open Word or any of the other Microsoft office applications, the background and theme may not be ideal. You can change this one of two ways.

13. WORD
2013

14. STARTING WORD WORD 2010 WORD 2013
When you choose the Word icon to open Word, it automatically opens to a blank document. Whereas in Word 2013, when you choose the Word icon to open Word, you are given the option to open Recent documents or choose from a template (which includes a Blank document). Microsoft’s reasoning for this is that when users open Word or any other Office application, they usually begin to work on a document one that they have already started.

15. WORD ATTACHMENTS IN OUTLOOK

16. PROTECTED VIEW
You may open a Word document attachment from Outlook and find that it opens in the view as seen here. This is the “Reading View” and does just that, allows you to “read” the document. You wouldn’t be able to make any edits.
Not only that, you will see a “PROTECTED VIEW” message in a yellow bar across the top of the document. Since the document is opening from Outlook, Word sees it as an “UNSAFE” document from the Internet.
If you know the document is safe, you can click the “ENABLE EDITING” box to open the document in the regular “PRINT LAYOUT VIEW” in Word.
A new feature in Word 2013 is the Navigation Pane. The Navigation Pane allows you to reorganize or search through long documents with headings. (May want to add more here or talk more about it on another slide.)
**Note that options to open a document outside of the “READ VIEW” can also be done by clicking on the second icon “PRINT LAYOUT” in the “DOCUMENT VIEW” tabs at the bottom of the document.

17. READ ONLY
When you can click the “ENABLE EDITING” box to open the document in the regular “PRINT LAYOUT VIEW” in Word, the document will open in “READ ONLY” mode. This means that you can make edits to the document “if so desired” and save the document to the location of your choosing.

18. CHANGE THE WORD/OUTLOOK DEFAULT
READ AND PROTECTED VIEW
PRINT AND PROTECTED VIEW
If this is annoying (which it can be), you can change how documents default to open in Word when they are sent as an attachment in Outlook.
However, changing the default does not change the “PROTECTED VIEW” option. Word will still warn you to make sure the document is safe, so you will still have to click the “ENABLE EDITING” button.
To change the default to open in “PRINT AND PROTECTED VIEW” instead of ‘READ AND PROTECTED”…….

19. DO THIS Step One: Click File Step Two: Click Options
Step Three: Select General

20. DO THIS Step Four: Uncheck box Step Five: With box unchecked
Step Six: Click Okay

21. BUT REMEMBER….
Changing the default DOES NOT change the “PROTECTED VIEW” option.
But remember - changing the default does not change the “PROTECTED VIEW” option. Word will still warn you to make sure the document is safe, so you will still have to click the “ENABLE EDITING” button.

22. NEW RIBBON FEATURE DESIGN TAB
A new feature in the Word Ribbon is the DESIGN tab. The design tab allows users to use themes, styles, and other formatting features.

23. “SHOW ME”
Show an example on the laptop with the sample document on desktop….

24. WORD NAVIGATION PANE
The Navigation Pane can be used to quickly jump to important document sections by clicking a thumbnail or text heading.

25. NAVIGATE THE NAVIGATION PANE
Close
Perform a Search
Tabs to Navigate a Long Document

26. TURN OFF THE NAVIGATION PANE
Click the View Tab
Uncheck Navigation Pane
You can turn off the Navigation Pane if you don’t need to use it. Just go to the View tab and uncheck the Navigation Pane box.

27. OUTLOOK
2013

28. DEFAULT VIEW
When you open Outlook, you may notice that the folder pane is minimized and reading pane is missing. To get the customize the view so that all of the missing and hidden pieces are shown, you can do this….

29. READING PANE
When you open Outlook, your reading pane may appear on the right. If you want your reading pane to show at the bottom of s, to make previewing easier, you can just

30. READING PANE Click the View tab at the top of the ribbon.
In the Layout category of the ribbon, click Reading Pane.
Choose the option that you like (Right or Bottom)
To open the reading pane, click View/Reading Pane (in layout option of ribbon) and choose the view you wish.

31. READING PANE
If you want your reading pane to show at the bottom of s, to make previewing easier, you can

32. OUTLOOK NAVIGATION PANE
Mail
Calendar
People
Tasks
At the bottom of the Outlook screen, you will notice the Navigation Pane. The Navigation Pane appears in all views by default. The Navigation Pane can be resized, minimized, or hidden. The contents displayed in the Navigation Pane vary with the view you are working in, such as Mail view or Calendar view.

33. PERSONAL CALENDAR VIEW
Hover over Calendar.
Click the icon at the top right.
Your calendar shows up on the right.
To show your calendar on the right hand side of your screen, you just….
Note: This only works for your own personal calendar.

34. SHARED CALENDAR VIEW
When you click calendar, you will see your calendar with any shared calendars.

35. OUTLOOK AND WEATHER
A new feature in Outlook is Weather. You can change or add locations to your calendar by selecting the drop down arrow by the city and typing in the zip code. You can view more information about the weather by hovering over each icon or you can go online.

36. EXCEL
2013

37. FLASH FILL
Flash Fill is on by default and automatically fills your data when it senses a pattern.
If it’s not working, you can check if Flash Fill is turned on.
Click File > Options
Click Advanced
Check Automatically Flash Fill box
Click OK
Restart Workbook
Use Flash Fill, new in Excel 2013, to fill out data based on an example. Flash Fill typically starts working when it recognizes a pattern in your data, and works best when your data has some consistency. Flash Fill allows you to enter data that may usually take cumbersome workarounds to achieve.
It’s on by default and automatically fills your data when it senses a pattern. But, if it is not working, you can check to see if it is turned on by going to:

38. FLASH FILL
Watch this video to see it in action to see Flash Fill used to split a column of data into two columns.

39. RECOMMENDED CHARTS Insert Tab Recommended Charts
Another useful automated data function in Excel 2013 is Recommended Charts. This feature produces a gallery of pre-configured charts from data selected by a user and seeks to provide the type of chart that best matches the selected data. 

40. “SHOW ME”
I am going to show you how you can use the Recommended Charts feature to create a chart for specific data.

41. POWERPOINT
2013

42. PRESENTER VIEW
A new feature in Powerpoint is the Presenter View. The new presenter view lets you control behind the scenes tools to allow you to focus on and connect with your audience.

43. INSERT FROM WEB

44. QUESTIONS

45. THANK YOU FOR YOUR TIME!!
If you need any assistance or have any questions about Office 2013, you may contact Pamela Daniels by at or by phone at