1. North Shore Workforce Investment Board Bidders Conference
For WIOA One-Stop Operator
September 14, 2016
RFP # A-1
MARY

2. GENERAL INFORMATION (PAGE 9)
Request for Proposals (RFP) Schedule
Target Dates-Subject to Change
August 15 RFP released
September Proposers Conference
November 4 Written Question Deadline
November 14 Proposals due at North Shore WIB Washington Street, Suite 314, Salem MA
November Proposals Forwarded to Evaluation Committee
January Proposal Presentations
February 10 Recommendation to NSWIB Executive Committee
March 9 Presentation of recommendations to Board
July 1, New Contracts in Place
MARY

3. BACKGROUND (PAGE 11) WORKFORCE INNOVATION AND OPPORTUNITY ACT
One Stop Bid requirement for period July 1, 2017 to June 30, 2021
NORTH SHORE WIB
Data driven
Performance excellent
ONE – STOP DELIVERY SYSTEM
CHIEF ELECTED OFFICIAL – Strong Partnership
MARY

4. RESOURCES (PAGE 12) STRATEGIC PLAN (including LMI for region)
WIOA 2017 PLANNING FIGURES
MASSACHUSETTS WIOA AND ONE STOP POLICIES
MARY

5. ELIGIBLE PROPOSERS (PAGE 14)
Eligible entities include [Section 121(d)(2)(B):
An entity (public, private, or nonprofit), or consortium of entities (including a consortium of entities that, at a minimum, includes 3 or more of the One-Stop partners described in subsection (b)(1), of demonstrated effectiveness, located in the local area, which may include--
An institution of higher education;
An employment service State agency established under the Wagner-Peyser Act on behalf of the local office of the agency;
A community-based organization, nonprofit organization, or intermediary;
A private-for-profit entity
A government agency; and
Another interested organization or entity, which may include a local chamber of commerce or other business organization, or a labor organization.
Note:
Chosen provider is a Federal Subrecipient
This proposal is for one comprehensive center
DAVID

6. SUBMISSION OF PROPOSALS (PAGE 14)
ONE ORIGINAL(takes precedence) AND SEVEN COPIES
ONE ELECTRONIC COPY
SUBMITTED TO NSWIB OFFICE – David McDonald
DATE AND TIME – 10:00AM November 14, 2016
REVIEW COMMITTEE ( WIB/ Partner/ Staff) – will become public information once this is finalized
BE TIMELY, ACCURATE, CONFORM TO RFP SUBMISSION REQUIREMENTS, EASY TO REVIEW, COMPLETE, AND CLEAR
DAVID

7. PROPOSERS’ CONFERENCE AND QUESTIONS (PAGE 16)
QUESTIONS – ACCEPTED UNTIL NOVEMBER 4
ADDENDUMS –
- PUBLISHED ON WEBSITE
# 1: Clarifying language that only one contract will be awarded
# 2: Conference call number for bidders conference
# 3: Elimination of Appeal for USDOL
# 4: Changed III.B to II.B, Executive Summary, Assurances and Certifications, Price Proposal
# 5: Page18 - ** Funds reserved for vendors represent wages reserved for teen employment
- REGISTERED APPLICANTS RECEIVE NOTICE WHEN ADDENDUMS ARE PUBLISHED.
DAVID

8. AVAILABILTY OF FUNDS (PAGE 17)
FEDERAL FUNDING – PRIMARY SOURCE
The North Shore Career Centers are funded through a variety of federal and state resources, some of which are formula driven and others of which are competitively obtained through collaborative proposals among the NSWIB, the One-Stop and various Partners.
FY 2017 BUDGET
The contract agreement shall be modified to increase or decrease funding as needed to reflect actual federal funds received during the contract period. The successful Contractor will be awarded a cost-reimbursement contract performed pursuant to this RFP. The Board may expand the scope of the contract to include other workforce programs, funding or requirements with the Workforce Board deems necessary and appropriate.
Year one reduced payments possible due to potential transition costs.
MARY

9. PAYMENT PROCESS (PAGE 19)
COST REIMBURSEMENT CONTRACT
REIMBURSED MONTHLY
BASED ON BUDGET DEVELOPED BY OPERATOR, NSWIB, AND CEO
INCOME GENERATED MUST BE UTILIZED FOR THE CENTER AS PART OF THIS BUDGET
OPERATOR MUST PERFORM TO LEVEL NEGOTIATED WITH NSWIB
MARY

10. INTERVIEW RIGHTS TO JOBS CREATED (PAGE 20)
“The successful proposer for WIOA One-Stop Operator must agree to interview and strongly consider for employment, all incumbent program operations staff (currently North Shore Career Center employees) who apply for employment with the new provider. Incumbent staff will be granted consideration for experience in lieu of education requirements for any position for which they are otherwise qualified. In the event of a transition and a reduction of staff, the NSWIB shall carefully oversee the process to ensure that there is no loss of service or reduction of quality.”
MARY

11. MINIMUM STANDARDS (PAGE 20)
MUST SUBMIT COMPLETE APPLICATION ON TIME
MUST MEET REQUIREMENTS OF RFP
MUST BE AN ELIGIBLE PROVIDER
MUST HAVE APPROPRIATE SIGNATURES
MUST SIGN REQUIRED CERTIFICATIONS
IF USING SUBCONTRACTORS, MUST INCLUDE CERTIFICATIONS FROM THEM AS WELL ED

12. ADDITIONAL STANDARDS (PAGE 21)
ABILITY TO MEET PROGRAM DESIGN AT REASONABLE COST
SATISFACTORY RECORD OF PRIOR PERFORMANCE
ABILITY TO PERFORM IN DEMAND-DRIVEN ENVIRONMENT
WORK WITH COMMUNITY PARTNERS
SERVICES TO LEAD TO ATTAINMENT OF COMPETENCIES
NECESSARY EXPERIENCE, FISCAL CONTROLS, AND TECHNICAL SKILLS TO PERFORM WORK
ABILITY TO TRANSITION TO OPERATOR AT A REASONABLE COST WITH NO NEGATIVE IMPACT ON PERFORMANCE. ED

13. APPEAL PROCESS (PAGE 23) See page 23 – 24
See Addenda #3 on slide 7 – appeal to USDOL is no longer an option ED

14. RESPONSE CONTENT AND INSTRUCTIONS (PAGE 25)
PAGES – 40 double space/11 font
COPIES – one original; one electronic; 7 hard copies
SIGNATORY AUTHORITY – sole signatory for all pages
PROPOSAL NARRATIVE – section II B of RFP
DAVID

15. RESPONSE CONTENT AND INSTRUCTIONS (PAGE 25)
PROPOSAL COVER SHEET
PROPOSAL CHECK LIST
REQUIRED CERTIFICATIONS
TABLE OF CONTENTS
EXECUTIVE SUMMARY – one page description of grant application – see addendum #4
PROPOSAL NARRATIVE – limited to 40 double spaced pages
ASSURANCES AND CERTIFICATIONS – see addendum #4
PRICE PROPOSAL – see addendum #4
ATTACHMENTS – should include 3 references – others at applicant discretion
DAVID

16. Program Narrative Requirements (PAGE 26 - 28)
ORGANIZATIONAL CAPACITY
Proposer eligibility
Alignment with WIOA program goals
Experience
Data and performance management
Organizational structure and proposed staff
MARY

17. PROGRAM ELEMENTS / IMPLEMENTATION PLAN (PAGE 28)
DEMAND DRIVEN
STREAMLINE SERVICES
EMPOWERING INDIVIDUALS
UNIVERSAL ACCESS
INCREASED ACCOUNTABILITY
STRONG LEADERSHIP, OVERSIGHT, MANAGEMENT ROLE FOR WIBS AND PRIVATE SECTOR
LOCAL FLEXIBILITY ED

18. LOCAL PROGRAM ELEMENTS / IMPLEMENTATION PLAN (PAGE 29)
DEMAND DRIVEN
VISIBLE LOCATION
QUALITY SERVICES
LEAN SYSTEM
PARTNERSHIP WITH NSWIB
BRINGING IN ADDITIONAL RESOURCES
WIOA/COMMUNITY PARTNERS
ALIGN WITH WIB STRATEGIC PLAN ED

19. PROGRAM ELEMENTS / IMPLEMENTATION PLAN (Page 30)
Population Served
- Companies
- Job Seekers
- Outreach and Recruitment
- Eligibility
- Youth
- Services to Target Population
MARY

20. REQUIRED ELEMENTS (PAGE 31)
PROVISIONS OF DEMAND- DRIVEN SERVICES TO COMPANIES AND JOB SEEKERS;
PROVISION OF CAREER SERVICES;
ACCESS TO TRAINING SERVICES;
ACCESS TO EMPLOYMENT AND TRAINING ACTIVITIES;
ACCESS TO PROGRAMS AND ACTIVITIES CARRIED OUT BY ALL WIOA ONE-STOP PARTNERS;
ACCESS TO DATA, INFORMATION, AND ANALYSIS FOR THE LOCAL LABOR MARKET; AND
PROVISION OF JOB SEARCH, PLACEMENT, RECRUITMENT, AND EMPLOYMENT ACTIVITIES ED

21. DESCRIPTION OF REQUIRED ACTIVITIES (PAGE 31)
INFORMATION MANAGEMENT
MARKETING AND PUBLIC RELATIONS
SERVICE INTEGRATION AND COORDINATION
WORKSHOPS AND EVENTS
FACILITY RESPONSIBILITIES, COMPLIANCE, AND TRAFFIC DESIGN ED

22. Involvement of Multiple Partners (PAGE 32)
PARTNERS SUPPORT INTEGRATED MODEL OF SERVICE DELIVERY
COLLABORATIVE
PARTNER LETTERS
INDUSTRY PARTENRSHIPS/SECTOR INITIATIVES
MARY

23. PROGRAM OUTCOME AND DELIVERABLES (PAGE 33 )
PERFORMANCE MEASURES
Description on how One-Stop Operator and Partners will attain all WIOA Measures
Additional local Performance Measures (see sample goals)
MANAGING PERFORMANCE OUTCOMES
a. Methods used to track data
b. Reporting to Workforce Systems Committee ED

24. FISCAL ACCOUNTABILITY & BUDGET (PAGE 35)
ADMINISTRATIVE AND FINANCIAL MANAGEMENT
PREVIOUS EXPERIENCE
TWO MOST RECENT AUDITS
FUNDING SOURCES
BUDGET (Appendix 2.)
DAVID

25. REFERENCES (PAGE 36) Provide 3 References: Organization Contact Person
Contact Information
Details of Relationship (e.g. nature of work, start/end dates of work.)
DAVID

26. EVALUATION (PAGE )
PROPOSALS WILL BE RANKED BASED UPON COMPARATIVE CRITERIA
The ability of the proposer to meet the program design specifications and performance goals
A satisfactory record of past performance in operator-related activities
The ability to perform in a demand-driven environment
The ability to work with community partners and make referrals as needed
The ability to provide services that can lead to the achievement of competency standards for job seekers with identified deficiencies
 A satisfactory record of integrity, business ethics, and fiscal accountability
The necessary organization, experience, accounting, and operation controls
The technical skills to perform the work
DAVID

27. SELECTION PROCESS (PAGE 39)
EVALUATION COMMITTEE REVIEW
PRESENTATIONS
RECOMMENDATION TO BOARD
CONTRACT NEGOTIATIONS
DAVID

28. Contact Information (PAGE 39)
DAVID MCDONALD DIRECTOR OF GRANTS AND ADMINISTRATION NORTH SHORE WORKFORCE INVESTMENT BOARD 70 WASHINGTON STREET, SUITE 314 SALEM, MA
DAVID