1. 2008 General Orientation Conference Call: New Participants-CCSSE and CCFSSE

2. Procedure Guide Web site http://www.ccsse.org/members/procedure.cfm
The “Members Only” section of the Web site also has PG materials
Community College Survey of Student Engagement

3. Community College Survey of Student Engagement

4. Figure 3. Campus Coordinator administers surveys.
Campus Coordinator and Survey Administrator Roles
Figure 1. Campus Coordinator assigns multiple Survey Administrators to administer surveys.
Figure 2. Campus Coordinator assigns one Survey Administrator to administer surveys.
The “Members Only” section of the Web site also has all of these materials
Coordinator is the institutional contact with CCSSE
Survey Administrator
Can be a staff member, student worker, etc.
Can have more than one – especially if large campus or multi-campus
Figure 3. Campus Coordinator administers surveys.
Community College Survey of Student Engagement

5. January Conference Calls - Course Master Data File (CMDF) and Sampling
Census date
Include for credit classes only in CMDF
Exclude from your CMDF
non-credit classes
dual-enrollment courses offered entirely to high school students
distance learning classes including practicums, clinicals, internships and co-ops
lower-level ESL classes
lab sections associated with a lecture
individual instruction
individual study or self-paced classes from the data file
This call only provides an overview and the January call will go into much greater detail
Census date – says 12 days after start of classes but it is whenever your add/drop period ends; need solid enrollment figures for the sampling process
For credit classes only (exclude non-credit classes , dual-enrollment courses offered entirely to high school students, distance learning classes including practicums, clinicals, internships and co-ops, lower-level ESL classes, lab sections associated with a lecture, individual instruction, individual study or self-paced classes from the data file)
Note on remedial/developmental courses: Please include these classes when they are offered for institutional credit (e.g., financial aid) even if the credit is not applicable towards a degree.
Community College Survey of Student Engagement

6. Sample Approval Process
When to send: Submit CMDF as an Excel file to your liaison after your census date
Sample CMDF: Appendix J, Page 24 in Procedure Guide
CCSSE sends college random sample (Feb 11-Mar 14)
College approves sample, CCSSE begins building class packets
Community College Survey of Student Engagement

7. Target sample size – 160%
Stratified random sampling – morning, afternoon, and evening courses
160% -to anticipate situations in which there are large numbers of drops or in which classes can’t be surveyed for some reason
Community College Survey of Student Engagement

8. Communications President’s Memo When to send: January
Template: Appendix E, Page 19 in Procedure Guide
Dean’s Memo
When to send: February though mid-March
Template: Appendix F, Page 20 in Procedure Guide
Scheduling Memo
When to send: February through mid-March
Template: Appendix G, Page 21 in Procedure Guide
Dean’s Memo
Do not send before final sample approval
Faculty administration: must follow same protocol as survey administrators and must read survey administration script
Memos to Students and Student Leaders – purpose to get buy-in at student level as much as possible.
Community College Survey of Student Engagement

9. Survey Packet Materials
Each sampled course will have an envelope that contains
Class Information Sheet (Appendix L, Page 26 in P.G.)
Survey Administration Script (Appendix A, Page 14 in P.G.)
CCSSE Program Code Sheet (Appendix M, Page 28 in P.G.)
CCSSE Additional Questions Sheet or combination CCSSE Additional Questions and Individual College/Consortium Questions Sheet
Surveys
You will also receive pencils, 100 extra surveys, UPS return shipping labels, and neon labels
Survey packet preparation – first come, first serve basis
Class Information Sheet – pre-printed information at the top (e.g., class name, start/end time, survey number range)
CCSSE Program Code Sheet - if you do not find the codes useful, you can design/use your own sheet but codes will have to be from 00 – 39 only
CCSSE Special Focus Questions Sheet -The questions were chosen because of the importance of these activities for community college students.  Each year in the future, we will select a different topic for the special item set, based on interest among CCSSE colleges and the research community, and we will share national results in CCSSE's annual report.  This strategy will help to keep the survey fresh -- addressing issues of importance to community colleges and their
Pre-sharpened pencils distributed based on institutional size; additional pencils are available for purchase – contact CCSSE liaison for details
100 Extra surveys - when actual class size exceeds the number reported to CCSSE, please supplement with these (DO NOT USE LEFT-OVER SURVEYS FROM OTHER CLASSES)
UPS return shipping labels – distribution based on institutional size
Neon labels – distribution based on institutional size ; place on side of box and serves as back-up if regular UPS label somehow is removed
Appendix N provides a breakdown of the survey material distribution based on institutional size.
Shipment of surveys – shipped UPS ground
Community College Survey of Student Engagement

10. Community College Survey of Student Engagement

11. Survey Administration Process
Survey takes between minutes to complete
Survey must be completed in #2 pencil
Deadline for receiving surveys: MAY 21
Surveys takes longer in developmental and higher level ESL courses
Community College Survey of Student Engagement

12. Post Administration
Return completed surveys and corresponding Community College Student Report Information Sheet to CCSSE in envelopes in which they arrived to you.
You do not need to return unused surveys, Program Code Sheets, pencils, or Supplemental Questions Sheets to CCSSE.
UPS shipping labels-if you lose them or need more, contact your liaison
Please make sure that surveys are returned in either their original envelope or if it was destroyed some other envelope.
Our scanner scans surveys by course so the Class Information Sheet and surveys being returned as they were sent is CRITICAL
Community College Survey of Student Engagement

13. Survey Administration Process -CCFSSE
President’s Memo for CCFSSE
When to send: mid- to late Feb
Template: Appendix C, page 9 in CCFSSE Guide
invitations sent by CCSSE
When sent: March 3, March 24, April 14, or May 5
Campus contacts will choose date in January during Data Verification
Process
Campus contacts will be notified that invitations have been sent
Sample Invitation: Appendix B, page 7 in CCFSSE Guide
Campus Contact checks response rates and follows up with non-responders
Deadline for completed online surveys: MAY 21
Community College Survey of Student Engagement

14. CCFSSE
Faculty addresses must be included in the college’s Course Master Data File.
Verify faculty addresses by sending out a test message before submitting the college’s Course Master Data File.
Ensure that the sending address will not be blocked by the college’s server or spam-blocking software.
Community College Survey of Student Engagement

15. Institutional Reports by July 31st
CCSSE DELIVERABLES
Institutional Reports by July 31st
Preview an Institutional Report:
National Report in November
Preview 2007 National Report on Web site:
Community College Survey of Student Engagement

16. INSTITUTIONAL REPORT Community College Survey of Student Engagement
Hard copy binder is shipped to the president and institutional contact receives an electronic version
Most reports are broken out by “Your College” vs. “Other Consortium Colleges” or “Other Similarly-sized Colleges” vs. “All 2006 CCSSE Colleges”
CCSSE additional questions – will receive a frequency report of only national-level results, not individual college results
All colleges receive a raw data file (Excel) with student-level responses to the survey, course information (whatever they submitted in their CMDF), as well as raw and standard benchmarks
Oversample colleges – only receive raw data and there is a “flag” in the file to identify them versus regular sample (no reporting – available for a fee)
Consortia with additional questions only – will receive a frequency report of results as well as the data in their raw data file
Community College Survey of Student Engagement

17. Community College Survey of Student Engagement

18. Questions?
Community College Survey of Student Engagement