1. Kentico CMS Intranet Solution
How to Improve Internal Communication with a Complete Intranet

2. Agenda What Makes a Successful Internet
Components of a Complete Intranet Solution
Requirements for the Complete Intranet Solution
User Engagement with a Complete Intranet Solution
Kentico Intranet Solution: A Complete Intranet
Primary Features
Walkthrough
Positioning
Questions and Solutions
“The symptoms of an ailing intranet are not hard to recognize: poor adoption, irritated users, failed tasks, and ingenious (but unproductive) workarounds in order to avoid the intranet
altogether.”
- Forrester Research

3. What Makes a Successful Internet
Components of a Complete Intranet Solution
Interactivity
User Profile, Wiki, Rating, Commenting, etc
Collaboration
Collateral, Project Management, File Sharing
Departmental Team News
Dept Events, Team Builder, Newsletter, Accolades
Organizational News
Awards, CEO Address, Office Openings, PR
Operational News
Hiring/Firing, Announcements: Policies, Ntwk Maint
Core Information
Strategic Plan, Staff Directory, Policies
Individual Functions
You, me and everyone
Team Functions
Department Managers, Project Teams, Workgroups Members
Core Information: Usually used a reference on standard organization guidelines and accountability. This is typically static content and doesn’t require frequent updating.
Strategic Plan
Organization Value Statement
Staff Directory
Policies
Training
Branding Guidelines
Operational News: Usually used for basic company information, provide resources for daily work and business continuity. This is typically current information and content and requires frequent updates, if not daily updates. .
Network maintenance notifications
New policy and procedure announcements
Employee hiring announcements
Organizational News: Usually used to inspire and build company moral, support company initiatives and priorities, keep employees informed
Company Awards
CEO State of the Union
Office openings and closings
Company Press Releases
Departmental Team News – Usually used to inform department members about Department level information and build team moral.
Upcoming events
Team building activities
Department milestones
Team newsletters
Success stories
Department accolades
Collaboration: Typically a required component within project management and team environments where colleagues need to work together, share information, communicate updates on a project or coordinate efforts and tasks to complete an assignment
Creating company or product collateral
Delegate tasks and coordinating effort on common objective
File Sharing
Interactivity – The act of communication and sharing ideas or information between you and others in your organization. Usually helps promote education, learning, communication, organization moral.
User Profiles
Discussion Forums
Blogs
Content rating and commenting of information
Employee contributions through Wiki
Centralized Functions
Executive Offices , Marketing ,IT, HR, Finance

4. What Makes a Successful Internet
Requirements for the Complete Intranet Solution
Interactivity
Collaboration
Departmental Team News
Organizational News
Operational News
Core Information
Interested employees, enforceable standards of professionalism, defined roles and accountability.
Defined access, roles, concise expectations and assignments of tasks, project milestones, automated business process.
Branding standards, defined roles, workflow, dept coordination, relevant content, consistent updates
Core Information: As a reference on standard organization guidelines and accountability, this type of content is the foundation from which all other information is built and disseminated. It defines who the company is, how the company functions and what the company pillars are. Managing this type of content requires:
Easily maintained corporate branding standards and formatting
Clearly defined roles, responsibility and accountability for updates
Fully automated workflow approval procedures for updates to content
Reliable coordination between responsible departments
Quickly referenceable related information and searchable relevant content
Operational News, Organizational News and Team News: As a means of providing a continual feed of updated information about the company or specific departments within the company, employees look to this type of content to stay current with relevant information important to their role within the organization, the direction the organization is going and their perception of what the organization is doing. Managing this type of content requires:
Consistency in updates and announcements
Collaboration: As a means of enabling colleagues to work together, share information, communicate updates on a projects or coordinate efforts and tasks to complete an assignment, this element of your intranet will require:
Clearly defined access rights
Concise expectations and assignment of tasks for each team and team member
Clearly defined project milestones and schedules
Enforceable and automated business processes
Interactivity – As a means of allowing for a broader scale of communication and sharing of information within your organization, typically resulting in promoting education, learning, communication, and organization moral; this needs to be closely controlled within todays organizations to ensure compliance with corporate governance. Enabling this type of communication within your intranet will require:
Interested Employees
Enforceable standards of professionalism
Clearly defined roles, responsibility and accountability for moderation
Branding standards, defined roles, workflow, dept coordination, relevant content

5. What Makes a Successful Internet
User Engagement with a Complete Intranet Solution
Interactivity
Collaboration
Departmental Team News
Organizational News
Operational News
Core Information
Users: create, comment, rate, tag
Users: Post, Edit and Update
Users: Search, Find and Read

6. Kentico Intranet Solution: A Complete Intranet

7. Kentico Intranet Solution: Primary Features
Department sites and Workgroups
Project Management
Collaboration
Document management
The Kentico Intranet Solution is all about managing your corporate information and allowing you to consistently and reliably provide current, relevant information to your employees when they need it. A complete intranet will make your employees more productive through: improved collaboration, knowledge sharing and better management of content and documents. Collaboration and communication are paramount for a successful intranet, which is why the Kentico Intranet Solution delivers everything an organization needs today to keep pace with the rapid flow of information and innovation.
Department sites and Workgroups
Allows internal collaborative groups, departments and teams to create groupspaces and share private information, forums, blogs, calendars and wikis
Project Management
Project Managers and teams can instantly be informed on the status of a project, a slipping deadline or completed tasks with ongoing progress reports and notifications
Specific project milestones can be identified and tracked
Conduct ongoing discussions within the project team
Create central repositories for all project-related information that enables all team members to have continual access to the most current version of project content – schedules, documents, presentations, etc.
Collaboration
Control access to specific content and material: who can view, and add or delete content
Expedite the creation of content and the completion of tasks by opening communications between project team members
Obtain traceable records throughout content and project life cycles
what was posted
who posted it
when was it posted
who has reviewed it
comment records
version histories
Document Management
Take better control of you’re your critical digital assets
Version history
Workflow
Check-in/check-out
MS Office integration and WebDAV support

8. Kentico Intranet Solution: Walkthrough

9. Kentico Intranet Solution: Positioning
When should Kentico Intranet Solution be used:
Quickly deploy simple intranet:
I want to quickly deploy an intranet so that we can publish information to employees.
I don’t want to implement any complex and expensive solution, I just want to install the system and let the employees start using it.
I don’t really take this as a strategic initiative, so I don’t want to spend several months evaluating all options and hundreds of thousands dollars on licenses and customization, I just need something that will do the job right now.
Build a highly customized intranet portal:
I want to create a portal for our employees. It will not only publish content, but also integrate our internal systems and custom applications.
I won’t use most of the SharePoint features since we have very specific needs, but we need a flexible portal framework to implement our specific functionality using .NET.

10. Questions & Solutions
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