1. Project Proposal Checklist for PMC MeetingNo
Items to Check
Check 1
Select suitable project theme 2
Project custodian been obtained (with LOI & URS) 3
IPR for project – identified and categorised
Submission of patent need to be properly planned
Note : Timeline for IPR filing and registration (for Patent submission must be made at least 5 months before project close) 4
Project type and deliverables were clearly defined at earlier stage (Refer to the KPI Guidelines - on type of project )
(new item been included; based on new KPI guidelines) 5
End Product clearly defined 6
Problem Statement clearly defined 7
Project phases is clearly illustrated 8
Clear objective stated 9
Business case clearly indicated 10
Research Element – highlighted and compared with prior or on going research 11
Benchmark with available solution - on cost, and features (Operational / Financial / Technological benefit been highlighted) 12
Benchmark on technology / risk/ challengers with early adopter No
Items to Check
Check 13
Collaborators details highlighted 14
Support TMR&D strategic direction with relevant supporting info. 15
Requirement in terms of manpower, equipment and tools are clearly shown and tally to BP Details 16
Manpower loading shown and tally to BP 17
Project Cost summary tally with BP sheet 18
BP sheet submitted and verified 19
Budget breakdown tally with overall budget 20
Latest BP sheet used 21
Project risk & challenges indicated 22
Proposal has been reviewed and approved for PMC/PSC submission (by RMC)

2. PROJECT TITLE (PROJECT CODE)
PMC / PSC
XX/XXXX
Please select the most applicable theme for your proposal cover page
PROJECT TITLE (PROJECT CODE)
PROJECT PROPOSAL FOR DIGITAL SERVICES
Presenter:

3. PROJECT TITLE (PROJECT CODE)
PMC / PSC
XX/XXXX
Please select the most applicable theme for your proposal cover page
PROJECT TITLE (PROJECT CODE)
PROJECT PROPOSAL FOR CONNECTIVITY
Presenter:

4. PROJECT TITLE (PROJECT CODE)
PMC / PSC
XX/XXXX
Please select the most applicable theme for your proposal cover page
PROJECT TITLE (PROJECT CODE)
PROJECT PROPOSAL FOR E3 INFRA
Presenter:

5. PROJECT TITLE (PROJECT CODE)
PMC / PSC
XX/XXXX
Please select the most applicable theme for your proposal cover page
PROJECT TITLE (PROJECT CODE)
PROJECT PROPOSAL FOR PRODUCTIVITY TOOLS
Presenter:

6. Executive Summary 1 Project Objective 2 Project Type 3… 2
Project Type
Type-1: Study
Type-2: Proof of Function
Type-3: Proof of Concept 3
Impact of the Project

7. Executive Summary (cont’d)4
Proposed Duration
Start Date
dd month yyyy
End Date
Duration
xx months 5
Proposed Deliverables
End Product
IPR
X Journal Papers
X Patents 6
Proposed Budget
Project Cost
RMxx,xxx,xxx
Project Value 7
Proposed Custodian
…..division…..

8. Resource Requirement (Budget)
Agenda
Business Case
Resource Requirement (Budget)
Research Element
Scheduling and
Manpower Loading
Project Output
Risk Assessment

9. Business Case – Problem Statement
Challenges
Solution Options
Statement 1 …
Statement 2
Statement 3

10. Business Case – Project Overview
Budget Focus
Project Phases
Overall Project
Objective: ….
…..
Phase 1
Phase 2
Phase 3
Phase
Work Objective: …. …
Scope of Work:
…..
Key Output: ……
Work Objective: …. …
Scope of Work:
…..
Key Output: ……
Work Objective: …. …
Scope of Work:
…..
Key Output: ……
Work Objective: …
Scope of Work:
Key Output:
…..
Overall deliverables:
…..
x months

11. Research Roadmap (Digital Services)
(and highlight how the project can support the roadmap)
2016
2017
2018
2019
SAMPLE: TMR&D Research Roadmap
Please use the most applicable MMU roadmap for your proposal
Hype Cycle

12. Research Roadmap (E3 Infra)
(and highlight how the project can support the roadmap)
2016
2017
2018
2019
SAMPLE: TMR&D Research Roadmap
Please use the most applicable MMU roadmap for your proposal
Hype Cycle

13. Research Roadmap (Connectivity)
(and highlight how the project can support the roadmap)
2016
2017
2018
2019
SAMPLE: TMR&D Research Roadmap
Please use the most applicable MMU roadmap for your proposal
Hype Cycle

14. Research Roadmap (Productivity Tools)
(and highlight how the project can support the roadmap)
2016
2017
2018
2019
SAMPLE: TMR&D Research Roadmap
Please use the most applicable MMU roadmap for your proposal
Hype Cycle

15. Research Element …sub title… ….title… …sub title… …sub title…
Type of Proposed Project/ Research
Comparison to Other Projects
Project Description
Project Deliverables
…sub title… …
….title…
…sub title… …
…sub title… …
Benchmark
Collaborators

16. Cost Savings or Revenue Opportunities
Project Output
Key Deliverables
Cycle Time Reduction
Key research deliverables to be achieved with the outcome of the project.
x IPs
.....
One or several individual milestones and achievements on cycle time optimisation to be delivered by the scope of the project. ……
……..
Connectivity
Productivity
Tools û û
This category is determined to
achieve the necessary requirements
with regard to an expected quality. ……
E3 Infra
Digital Services
The expected cost savings or revenue uplift expected to be realized by delivering project scope as per business case.
……. …. … û ü
Quality
Cost Savings or Revenue Opportunities

17. Resource Requirement - Budget
Project Cost
Project Deliverables
POC of Network Modelling System Tool
1 publication in IEEE proceedings and/or journal & 1 copyright/patent.
To edit data:
Right click at the chart
Choose “Edit data”
Please edit data in “Overall-Input” tab ONLY
Click on “Overall-Chart” tab once finished editing
Close the excel sheet

18. Resource Requirement - Budget
Manpower (RM’000)
UPDATE THIS TABLE
AND LINK ACCORDINGLY
Manpower
FTE
Total Cost
(RM’000)
Existing 5
15.00
New 2
2.00
Total 7
17.00
To edit data:
Right click at the chart
Choose “Edit data”
Edit the data accordingly
Close the excel sheet
Material (RM’000)
UPDATE THIS TABLE
AND LINK ACCORDINGLY
Material
Total Cost
(RM’000)
Component
5.30
Equipment Parts/Cable
7.25
Total
12.55

19. Resource Requirement - Budget
Incidental (RM’000)
Incidental Category
Total Cost (RM’000)
Transport / Travelling
15.00
Training / Seminar
2.00
Repair / Maintenance
5.00
Other Incidental Cost
TOTAL
27.00
To edit data:
Right click at the chart
Choose “Edit data”
Edit the data accordingly
Close the excel sheet
Project Assets (RM’000)
Project Assets
Total Cost (RM’000)
Total

20. Scheduling and Manpower Loading
Jan-17
Feb-17
Mar-17
Apr-17
May-17
Jun-17
Jul-17
Key Activities & Milestone 1 2 3 4
· Requirement Specification & Preliminary Study
· Design of System Architecture
· Module Research & Development
· System & Application Development
· Residential & Commercial Profiling and Characterization
· Result Analysis & Reporting
Manpower Loading
Competency
To edit data:
Right click at the chart
Choose “Edit data”
Edit the data accordingly
Close the excel sheet
Manpower List

21. Risk Assessment Risk Assessment and Rating Risk Mitigation Plan
xxx
Risk #2
Risk #1
Almost
Certain
Likely
Possible
Unlikely
Rare
Insignificant
Minor
Moderate
Major
Catastrophic
(do not change axes, and color)
Risk Description
xxx

22. The PMC / PSC is recommended to approve:
Recommendation
The PMC / PSC is recommended to approve:
Project …
with Total Project Value of RMxxxxxx
and completion date of dd month yyyy

23. TERIMA KASIH / THANK YOU

24. APPENDIX

25. Technology Trend /Hype CycleA
Technology Trend /Hype Cycle

26. Benchmarking with Competing Product / Technology
Industry / Technology Leader
Technology Description
Operating Domain
Target / Output
Product / Technology Readiness (Duration)
Benefit/ Advantage

27. C Collaborators Focus Area/s Proposed Collaborator/s
Scope of Collaboration
Moving Forward
Development
of ……
…title…
Faculty of Engineering, …
Provide …..
….. …
…title…
….. …
Provide … … ….

28. Material: Equipment Parts/CablesD
Material: Equipment Parts/Cables No
Item Description
Cost (RM)
Justification 1 2 3 4 5

29. Material: Other Material (Non Assets)
Item Description
Cost (RM)
Justification 1 2 3 4 5

30. Incidental: List of Other Rental & LeaseNo
Item Description
Cost (RM)
Justification 1 2 3 4 5

31. Incidental: List of Training / SeminarNo
Description of Training / Seminar
Cost (RM)
No of Participants
Justification 1 2 3 4 5

32. Incidental: List of Repair & MaintenanceH
Incidental: List of Repair & Maintenance No
Item Description
Cost (RM)
Justification 1 2 3 4 5

33. Incidental: List of Licence / Other FeesNo
Item Description
Cost (RM)
Justification 1 2 3 4 5

34. Incidental: List of Outsourcing / Technical ServicesJ
Incidental: List of Outsourcing / Technical Services No
Outsourcing / Technical Services
Cost (RM)
Justification 1 2 3 4 5

35. Incidental: List of Projects AssetsK
Incidental: List of Projects Assets No
Project Assets Category
Description of Asset
Cost (RM)
Justification 1
Tool/Test Equipment
Test Equipment 1
Test Equipment 2 2
IT Equipment
Server 1 3
Office Machine & Aids 4
Furniture/Fitting

36. List of Researchers InvolvedNo
MMU
FTE
Roles / Justification 1
Technical Lead 2
Project Manager 3
Researcher 1 4
Researcher 2 5
Technician 1

37. FAQs and Standard Answer for External Parties
What is Management Fee?
Management Fee is defined as cost related to OPEX or TMR&D mgmt cost, in example HR &
Finance. Cost is fixed at 15% from project cost & approved by Group Finance.
What is Allocated Cost?
Allocated cost is cost related to research Management, for example IPR mgmt, project mgmt, strategic mgmt team, head of labs, theme lead & custodian mgmt. Cost is fixed percentage & approved by Group Finance.
What is SFOR?
Standard Fixed Overhead Rate is part of Incidental Cost & calculation based on per head count in the project team. Example of SFOR are electricity cost, space, laptop, SAP license.
What is SLR for salary?
Standard Labor Rate for salary rate & human resource related such as EPF, Socso & medical as per defined at company level & approved by Group finance. Cost varies according to manpower band.
What is miscellaneous cost?
Other Incidental Cost such as IP Application Cost, agreement Stamping fee) as per standards defined at company level.
How do we decide Band of researchers in the project?
Decision on Band govern by competency & skillset level required to carry out project task.
DO NOT SEND THE EXCEL BP TO CUSTODIAN OR EXTERNAL PARTIES. BP IS FOR INTERNAL USE ONLY. INFORMATION SHOULD BE TRANSLATED INTO POWERPOINT SEPARATELY.