1. Human Resource Management Information System
(16th March 2013)
National Rural Health Mission, Assam
Department of Health & Family Welfare
Govt. of Assam

2. Situation before HRMIS
Data collected Manually, in excel format, etc.
There was no concrete database to support HR system
Difficult to trace vacancies
Problem in rationalization of manpower.
Duplicity of work for collection of manpower database
There was no linkage between service delivery data and manpower in position

3. The need felt for HR-MIS development
To locate the vacant position to ensure uninterrupted services .
For efficient utilization of manpower resources under Department of Health & Family Welfare , Govt. of Assam.
To ensure availability of Doctors, Nurses and Paramedical staff along with other health department employees in different Health institutions.
Various types of reports required to submit to different departments, Parliament question, Assembly question, RTI question, To Different advisory committees etc.

4. 1st Version e-HRMIS

5. Process of implementation of e-HRMIS (1st Version)
The first version of e-HRMIS was developed in the year 2011 with a objective to
Maintenance of HR Database of H&FW Department
Utilization of Manpower Database for Planning
Publication of availability of Doctors, Nurses and paramedical staffs along with other health department employees in different health institutions.
First version of e-HRMIS was inaugurated on 17th August, 2011 by Hon’ble Chief Minister of Assam in a public meeting in the presence of Hon’ble Minister of Health & Family Welfare, Assam. In the meeting, it was published in the Public Domain of NRHM, Assam Website ( with an objective to disseminate the information of availability of Doctor, Nurse, Paramedics in different Health Institutions in the State
In the same meeting, 104 Complaint Redressal System was inaugurated and dedicated to the public in order to ensure services and to ensure attendance of the health personnel in the duty.

6. Process of implementation of e-HRMIS (1st Version)
All manpower under Department of Health & Family Welfare, both contractual engagement under NRHM as well as regular appointments under Department of Health & Family Welfare have been captured under the system.
Database is updated in the online portal every month relating to Transfer, posting, etc (if any). Updation is completed within 27th of every month.
On 29th day of every month, updated database is published in the public domain of NRHM, Assam website (
Various reports like availability of specialists, doctors, staff nurses etc can be generated from the portal.
In the 1st phase basic information of all manpower under H&FW Deptt. Assam (both regular and contractual engagement under NRHM were collected).
It was developed as a part of the NRHM, Assam website. The work was outsourced to M/s Web.com (India) Pvt. Ltd., the party who maintaining the NRHM, Assam website since 2007.

7. E-HRMIS (www.nrhmassam.in)

8. E-HRMIS (www.nrhmassam.in) – in Public Domain
Date of Updating.
Updated on 27th of every month

9. E-HRMIS (www.nrhmassam.in) – in Public Domain

10. E-HRMIS – Employee Master Creation

11. E-HRMIS – Manpower View Position

12. E-HRMIS – Health Institution wise availability of Doctors

13. E-HRMIS – List of Specialist Doctors

14. E-HRMIS – Report on Health Institution wise and Category wise Staff Position

15. E-HRMIS – List of available employees for a particular post

16. E-HRMIS – Transfer of Employee

17. 2nd Version Comprehensive HR-MIS Module under Integrated MIS-GIS System developed by NRHM, Assam

18. Process of Design & Development of HR-MIS
In the year new version of HRMIS module has been developed under “Integrated MIS-GIS System” developed by NRHM, Assam.
The idea is to integrate the manpower database with HMIS data of service delivery (OPD , IPD , Normal Delivery, C-Section delivery, Laboratory Test, ANC, Immunization, maternal and Infant Death, etc.) , Equipment, Drugs, Infrastructure Development, GIS system etc.
The system has been developing in house at the MIS Cell of State Head Quarter.
In the 1st version, only basic information of employees were collected which was not sufficient to generate different types of analysis reports and those were not adequate for planning purpose.

19. Process of Design & Development of HR-MIS
In the 1st Version, basic information of employees were extracted from the existing database in Excel format. But there was data quality issues. To avoid the same issue, it was decided to develop one data collection format and it will be authenticated at various level.
A comprehensive format of data collection for each and every employee of Health & Family Welfare Department has been developed and circulated for data collection and is being updated in the new system in phase manner.

20. Format of Data Collection Form

25. HR-MIS Module Master Designation Master
Educational Qualification Master
Training Master
Other Masters like Health Institution Master, BPHC Master, District Master, etc are shared with the Integrated MIS GIS System
Employee Details Entry Module
Employee Official Information Details entry
Employee Personal Information Details entry
Employee Training Information Details entry
Employee Qualification Details entry
Transfer Module
Transfer
Release
Posting

26. HR-MIS Module Online Generation Transfer Order Release Order
Joining Order
Reports
Management Report (Overall)
District Wise Manpower details Report
Health Block Wise details Report
Designation Wise Report

27. Integrated MIS GIS System (nrhmassam.info)

28. Integrated MIS GIS System (nrhmassam.info)

29. Employee Official Details Entry Form

30. Screenshot of Employee Personal details Entry Form

31. Screenshot of Training Details Entry form of Employee

32. Screenshot of Employee Qualification Details Entry Form

33. Entry Form for Retired Employee engaged under NRHM

34. Reports

35. Summary Report

36. District wise Total Manpower Details of Specific Designation

37. Designation wise Manpower Details Report of District

38. Health Block wise Report

39. Health Institution Wise - Manpower Designation Report

40. Screenshot of Transfer

41. Screenshot of Transfer

42. Screenshot of Online Transfer Order Generation

43. Screenshot of online Release Order Generation

44. Screen shot of online Joining Letter Generation

45. Future Plan
Dashboard Option – To generate alert message if any critical post is vacant.
Performance data of Individual employees is proposed to be captured in the online e-HRMIS portal. It will help in the process of yearly performance appraisal system
Auto generation of Pay-Slip of the employees and transfer of salary to individual Bank Account
Integration with incentive

46. Challenges
Integration of training of employees with the HR-MIS database.
Updating of transfer information on regular basis

47. Implementation of Transparent Recruitment Process

48. Implementation of Transparent Recruitment Process
National Rural Health Mission, Assam has developed a software for engagement of Doctors, Rural Health Practitioners, etc.
The objective of the system is to ensure transparency in the recruitment process.
As a first step, list of vacancies along with merit list of candidates is published on the website. On the day of counseling, candidates are called, based on merit list. During the counseling session, candidates can select their place of posting from the available list. The place of posting is displayed on a screen in the waiting hall so that waiting candidates can see the place of posting already allotted and those available for selection.
As soon as the candidate selects the place of posting the same is entered in the system. The system automatically generates the appointment letter and the letter of acceptance. Appointment letter is distributed on the spot.
The system has generated confidence among candidates regarding transparency in the recruitment and posting process.

49. View Result Before Selection – Rural Posting

50. Allotment Entry (Selection) – Rural Posting

51. Acceptance Letter – Rural Posting

52. Appointment Letter – Rural Posting

53. View Result After Selection – Rural Posting

54. Merit List wise Allocation – Rural Posting

55. Photographs – Rural Posting

56. Thank You