1. PC Manager Meeting
April 26, 2006

2. Today ADPE Sanitization Procedures -Jack Kelly Updates
Next Meeting
Windows Policy
Security
Jinitiator Upgrade – Mike Rosier
Contracts & Software License Overview – Adam Walters

3. ADPE Sanitization Process
Jack Kelly, BSS

4. Next Meeting May 24th InDiCo: Integrated Digital Conference
John Bellendir/Jack Schmidt

5. Windows Policy Committee
Next Meeting:
May 3rd 1:30-2:30pm, WH5SW
Agenda:
Outstanding Account Requests
Server Baseline Checklist

6. Security Updates
ScanMeNow is now available from outside the border router!
This scanner is replacing outdoors.deemz.net and is intended to give you a view of your system as the general Internet sees you.
You can no longer utilize the stand alone Nessus client against outdoors.deemz.net.
You can access the outside scanner from the ScanMeNow web page at

7. Security Updates April Patches Five Patches Announced: Due 5/15/2006
Three Critical
One Important For Outlook Express
One Moderate for Frontpage
None Considered Mandatory by CST
No new version of Fermi Windows needed
Due 5/15/2006

8. Jinitiator Upgrade
Mike Rosier, BSS

9. Jinitiator Upgrade
In early June, 2006, the Oracle EBusiness Suite (eBS), Sunflower Assets,and CNAS business systems will undergo upgrades that require a new version of Oracle's JInitiator client - the new version is version
Jinitiator needs to be installed prior to the upgrades and can reside with the current versions.
Please use the installation provided by Business Systems – it contains specific certificates.

10. Current Jinitiator Version by Application in BSS
eBS11i
CNAS
Sunflower
ProCard

11. June 2006 Jinitiator Versions by Application in BSS
eBS11i
CNAS
Sunflower
ProCard

12. Deploying Jinitiator
The executable to install Jinitiator can be found at: ftp://bsssrv222/Public/Jinit13125/oajinit.exe.
A readme.txt also exists in this folder.
Curious about contents? Run oajinit.exe /X and you’ll be prompted to extract the source files.
This is easily deployable via SMS or remote execute scripts as long as the correct filters and permissions exist. When deploying through SMS, no user is required to be logged in when the executable is run.

13. When to deploy?
Some users outside of Business Systems are involved in testing, so you may be contacted before June to install Jinitiator
The software can be deployed to any remaining systems as soon as you feel comfortable with any testing you have conducted. Based on our testing with this upgrade and past upgrades, this new version will not cause issues with any current applications using earlier releases of Jinitiator.

14. Contracts & SW License Overview
Contract Support Team
Sue Winter, Molly Anderson
Cele Bruce, Jack Schmidt, Adam Walters, et al
April 26, 2006

15. Microsoft Enterprise Agreement Software These are the products included at start of the agreement
Windows OS
Windows CAL
MS Office Pro Suite *
Sys Mgmt. Server / CAL
Windows Server
Project Pro
Visio Std / Pro / Ent
Virtual PC
SQL Server /CAL
Project Server/CAL
Front Page
OneNote
Terminal Server CAL
* Mac software available

16. Additional Software Administered by Contracts Support .
Does not include specialized software Ghost, Crystal Reports, Mathematica, Opera/Tosca, LabVIEW, etc
Windows
WRQ
Filemaker Pro
Meeting Maker
Symantec/SAV
Apple
Mac OS
Filemaker Pro
Meeting Maker
Symantec/SAV

17. Process for Acquiring Applications
Requestor contacts their Division’s desktop support rep
The OU Manager obtains software from pseekits
The Division’s desktop support rep tracks installations throughout the contract year until true-up time
Applications that follow this model
Microsoft Office Pro Suite *
Project Professional
Visio Professional and Standard
System Mgmt. Server (SMS)
SQL
Virtual PC
Front Page
OneNote
WRQ – Reflection X
Symantec Antivirus *
Meeting Maker *
Filemaker Pro *
* Mac software available

18. Microsoft Enterprise Agreement
Brief list of entitlements for purchased software under EA excluding WinOS
Provides a license that includes Software Assurance (SA) which means maintenance support (upgrades) until the end of the contract term (10/31/06)
Allows user to install software onto a secondary workstation (SW product cannot be used concurrently)
License is transferable from decommissioned computers. License can be transferred from a PC to a Mac.
Training, HUP, etc.

19. Microsoft EA True-Up’s
The true-up process accounts for licenses that have been installed throughout the year.
True-up Process
Occurs annually September-October
Contract Support contacts the Division desktop support reps who provide the number of new installations over the current contract year
Chargebacks are processed for each Division/Section after the invoice has been paid (typically in the 1st quarter)
Applications not included in EA must be purchased outside the support contract

20. Windows OS
New computers should be purchased with the operating system only:
WinOS license cannot be purchased through the EA
Software Assurance is obtained through the True up process
SA permits upgrades
If switching from Linux OS to WinOS or if running WinOS on VMware or other emulators:
User must purchase a license for every copy run
User must purchase WinOS outside the EA
Contract Support can coordinate the purchase through a reseller at GSA pricing
The user then goes through normal channels for installation
SA will be included through the annual true up process
WinOS license is not transferable:
The OS lives & dies with the machine it was purchased for.

21. Reflection X – WRQ Contract overview Cost Licensing
Term: 8/31/05-8/30/06
Cost
CD maintains a pool of licenses available to users w/chargeback
New license cost: $100 (2005 price)
Computing Division pays for maintenance lab-wide ($30.51 ea.)
Licensing
License count: ~ 450
At renewal time Contract Support generates an SMS report to obtain a count of the license base

22. Symantec Antivirus Contract overview Cost (2006 prices) Licensing
Term: 2/24/06-2/25/07
Cost (2006 prices)
PC 1yr maint. in a quantity of ~ $6.50ea
PC 1yr LIC/maint. for a quantity of 1-45 ~ $15.83ea
MAC 1yr LIC/maint. for a quantity of 300  ~ $23.00ea
Generally cost is covered by each Division/Section/Experiment
Licensing
License count: ~ 2505
At renewal time, each Division’s desktop support rep reports the number of new and renewed licenses to Contract Support
Chargebacks for each Division are then submitted after the invoice has been paid

23. Filemaker Pro Contract overview New License Purchase
2 yr. support contract - Term: 3/3/05-3/2/07
New License Purchase
User may purchase license directly w/vendor rep at Filemaker Pro and receive a 50% educational discount
1 or 2 year maintenance can also be purchased at additional cost
user should purchase the number of years necessary to co-term w/renewal contract. i.e., 1 yr. maint. support in 3/2006
Cost (2005 prices) is covered by the end-users group
Renewed maintenance: $38.00
License w/maintenance: $114.00
Licensing
License count: ~ 235

24. Meeting Maker Contract overview Cost (2006 Price) Licensing
Term: 1/1/06-12/31/06
Cost (2006 Price)
New license & maint cost ~ $55.50ea
Renewal maintenance cost ~ $18.00ea
Licensing
License count: ~ 750
Licenses are purchased in blocks by CD
Server connection to more than one system counts as one (1) license
Usage of the MM program throughout the contract year qualifies user for maintenance support

25. Mac OS Contract overview Term: 5/1/05-4/30/08 Cost
Purchase of a license w/3 yr.’s maintenance = $79.00
Purchase of media (CD or DVD) = $15.00
Licensing
License count: 110
Create a helpdesk ticket with task number to obtain a license
Contract Support :
maintains a small number of available licenses
tracks the purchase of an OS license
processes a chargeback immediately
Installation is completed by either borrowing/purchasing the media

26. EXPENSE PROJECTION Typical software costs for 2006 Maint LIC/Maint
WinXP OS $ $ *
Windows (CAL) $ $
MS Office Pro $ $
SMS (CAL) $ $
Meeting Maker $ $ Symantec AV $ $
WRQ $ $
======== ======= ======
Total $ $
*maintenance only
Typical software
costs for 2006

27. FUTURE (coming soon…)
The Microsoft Enterprise Agreement will be renewed on 11/01/06
The Enterprise Agreement obligates all Fermi owned windows systems (site-wide) to participate.
We are exploring the possibility of leveraging the DOE True up table which includes a robust collection of MS products.
Adobe Acrobat – We are pursuing a site agreement.

28. Questions?