1. SIMS Academic Management
By John Dickie

2. What is Academic Management?
There are two sides (Structures) in SIMS
Pastoral Structure - Years and Reg Groups
Academic Structure - Subject Classes
Pastoral
Setup and allocation of students to Years and Reg Groups
Academic
Subject classes and allocation of students to those classes
Both are date specific so SIMS will track changes to any of the memberships

3. Outline for this Session
Permissions.
Where does Academic Data come from.
Tools Menu
Assigning multiple students to a class
Assigning classes to a single student
Assigning multiple classes to multiple students
Changing the classes for a student
Course Manager
Year End
Permissions.
Where does Academic Data come from.
Nova T6
Managing Classroom Staff
Tools Menu
Setting Tier
Setting Academic Year
Assigning multiple students to a class
Random Allocation
Carousels - rotation subjects e.g half termly swap of Drama/Music or Art/Dt
Assigning classes to a single student - useful for new starters during a year
Assigning multiple classes to multiple students - useful for checking allocations
Changing the classes for a student - change of Set or option choice
Course Manager - Allocation of HoD’s & grouping classes into Course (KS1,2,3, GCSE, GCEAS or GCE) for HOD marksheets and Exams.
Year End
Academic Promotion
Exporting & Importing Student Memberships
Transfer from Options

4. Permissions in SIMS Full Access Timetabler School Administrator
Slightly Restricted
Curricular Manager (excludes timetable import, edit and “Apply” routine)
Other Groups have a more restricted access
(search My Account for “SIMS Permissions Spreadsheet”)

5. Where does academic data come from?
Nova T6
Terminology
Scheme
Bands
Blocks
Classes\Clusters
Courses
Scheme - is populated by one or more source groups containing students that are eligible for membership. Simply put it is a “grouping” of bands, blocks or classes based on your timetable structure
Bands - Subdivision of a year in order to manage resources better
Blocks - groups of subjects that will go on at same time on timetable e.g option blocks, maths block
Classes\Clusters - same thing really
Courses - groups of classes following the same course of study (KS1,2,3, GCSE, GCEAS or GCE)

6. Tools Menu Click for 2 most important ones
We will see Course Manager later - allocation of Hod’s and HoF’s

7. Current Academic Tier This only affects you and no-one else.
Use in Multi-phase schools.
Restricts selections in Academic Screens.
Needed if using multiple timetables and you have different numbers of periods in each timetable.
Reg Tutors need to set this if they want to see lessons on their AM/PM Registers.
This affects a lot of screens - Timetables, Student List Reports etc
Use in Multi-phase schools
Restricts selections in Academic Screens
Needed if using multiple timetables and you have different numbers of periods in each timetable.
Reg Tutors need to set this if they want to see lessons on their AM/PM Registers

8. Select Academic Year
This only affects you and no other SIMS users.

9. Assigning multiple students to a class
Curriculum Assignment by Scheme
Date Range (Important)
Random Allocation
Allocation by Reg Group
Filter list of Students
Carousels
Viewing a Students membership timeline
Actions
Date Range
Year or Custom Dates
This Date forward
Don’t ask me again
Random Allocation
Allocation by Reg Group
Sort by Column
Filter Students
Gender for PE classes
Carousels
ART/DT/Drama/Music etc
Students membership timelines
Actions
Use button or Right click
Double click on student to see timeline for this block or click Pupil link at top for all class allocations
Right Click for Actions List
Display additional columns of data or assessments

10. Go Into Curriculum Assignment by Scheme
Search
Explain list Base Bands - types Bands, Blocks, Clusters
Use of Up Level and Down Level buttons
Date Range Screen
Allocation screen - tick grid to allocate
Sort by Reg Group - click on first then last and allocate
Filter by Gender - useful for PE class allocations
Allocation button
Random allocation
Pupil Carousel Rotation Wizard

11. Assigning classes to a single student
More useful for editing existing students or adding a classes for new starters.
Academic Status on Browse used for checking :
All Timetable Clashes
Unresolved Timetable Clashes
Missing Memberships
Ineligible Memberships
Alternative Curriculum
More useful for editing existing students or adding a classes for new starters.
Academic Status on Browse used for checking :
All Timetable Clashes
Unresolved Timetable Clashes
Missing Memberships - students not allocated to classes in a block
Ineligible Memberships - allocating students to classes in other years
Alternative Curriculum - timetable that sits above or overlays your timetable and allows you to remove students from specific periods. We use for EAL

12. Alternative Curriculum
Alt: 7/Ea1 (8)
English (4)
7/En1
7/En2
7/En3
7/Ea1
MFL A (2)
7A/Fr1
7A/Md1
7A/Ml1
7A/Sp1
7A/Ea1
MFL B (2)
7B/Fr1
7B/Md1
7B/Ml1
7B/Sp1
7B/Ea1

13. Marie Aamann No EN or MFL all Y9 ACQ - Alt Curric - Remove all memberships for the year Base Band 9W
Add band and see how rest opens up - no EN or MFL - show alternative curric

14. Assigning multiple classes to multiple students
Whole Curriculum Assignment
Can see all blocks in a band and all classes within those blocks
Useful for checking

16. Changing the classes for a student
Using the Pupil Curriculum in the Student Record

18. Course Manager All information comes from Nova T6 (Assigning Levels)
Allocation of Heads of Faculty (HoF)/Department(HoD) to Courses
Creation of Course marksheets for HoF’s/HoD’s
Manually set up Courses
All information comes from Nova T6 (Assigning Levels)
Allocation of Heads of Faculty (HoF)/Department(HoD) to Courses
Creation of Course marksheets for HoF’s/HoD’s
Manually set up Courses - i.e. Manadarin first language and foreign language - both are GCSE and only have 1 Mandarin subject code

19. Year End
Academic Promotion - Class Allocations in a block can be promoted from one year to next e.g. Year 10 to Year 11 option subjects
Memberships can be exported and imported as “Excel Files”
Memberships can be transferred from Options