1. Membership and Geographic Activities Board (MGAB) Liaison Report
to Standards Activities Board (SAB) MGAB Liaison
David Schultz February 2, 2011

2. MGAB formed last year
Last year, the Chapter Activities Board merged with the Membership Committee to form the Membership and Geographic Activities Board (MGAB)
Dr. Kasturi chairs the MGAB this year
My specific function this year is to chair the Awards and Recognition Committee (ARC)

3. MGAB Organization The MGAB comprises three committees
Membership Development Committee (membership functions from old Membership Committee)
Geographic Unit Operations Committee (Regional Representatives from old CAB)
Awards and Recognition Committee (including Distinguished and Member Visitor Programs)

4. Summary of Distinguished Visitor Program (DVP)
Speakers are nominated and approved for inclusion in the DVP
Chapters invite DVP speakers to address an upcoming chapter meeting
The program has a budget to include travel reimbursements for DVP speakers
We have speakers from all fields of computer science and engineering
We would welcome additional speakers from the Standards arena

5. Status Report for DVP (as of January 2011)
Last fall, we received 15 strong nominations for new DVP Speakers, of which we accepted 14
We anticipate about 20 DVP visits this year
DVP budget is limited; we generally run out of funds around September of each year
Money lasts longer when speakers combine several chapter visits into a tour

6. Geographical Distribution of DVP Speaker Requests (for 2010)
This past year, the DVP speaker requests were distributed as follows
7 in North America
4 in Latin America
5 in Asia/Pacific
3 in Europe
19 speakers total for 2009

7. Geographical Distribution of DVP Speaker Requests (for 2009)
In 2009, for comparison, the DVP speaker requests were distributed as follows
23 in North America
5 in Latin America
1 in Asia/Pacific
0 in Europe
29 speakers total for 2009

8. Geographical Distribution of DVP Speaker Requests (for 2008)
In 2008, for comparison, the DVP speaker requests were distributed as follows
14 in North America
8 in Latin America
2 in Asia/Pacific
3 in Europe
27 speakers total for 2008

9. Geographic Distribution of DVP Speakers (for 2011)
As of January 2011, here is the geographic distribution of speakers, by region:
North America – 28
Latin America (R9) – 7
Asia/Pacific (R10) – 2
Europe (R8) – 6
We’re trying to recruit additional speakers from Asia/Pacific – let me know if you can think of any potential candidates

10. Geographic Distribution of DVP Speakers (for 2010)
As of May 2010, here is the geographic distribution of speakers, by region:
North America – 20
Latin America (R9) – 10
Asia (R10) – 14
Europe (R8) – 3
Last year, we cleaned house in Asia, and recruited additional additional speakers from Europe
We also updated the DVP website

11. DVP Speaker Requests (for 2010)
Here is the breakdown of speaker requests that we received for 2010:
North America – 7 (1 February, 1 March, 3 April, 1 September, 1 November)
Latin America (R9) – 4 (2 August, 2 September)
Asia/Pacific (R10) – 5 (1 March, 3 June, 1 Oct.)
Europe (R8) – 3 (1 May, 1 August, 1 Sept.)
Total: 18 speaker requests for 2010

12. URL for DVP Website Here’s the DVP URL:
It contains the following information:
Description of the program
Guidance for selection of speakers
List of DVP coordinators and speakers, by region
Link to DVP speaker nomination form
Procedure for a chapter to request a DVP speaker
New for 2011, we plan to add photos of speakers

13. Summary of MemberVisitor Program (MVP)
Grassroots, speaker exchange program
Speakers volunteer to present when visiting other sections or regions
Sections help coordinate speaking opportunity for volunteers
The program has $0 budget
Speakers come from all fields of computer science and engineering 13

14. Status Report for MVP (2010)
Publicized in SCOOP
Sent letter to all CS chapter officers
4 visits completed
J. Isaak – Germany
X. Luo – Beijing
S. Chakravarty - India
A. Obler - Romania
3 visits canceled
3 people interested 14

15. Status Report for MVP (2009)
Program initiated
42 total inquiries
14 visits completed
7 visits coordinated but not completed
21 other people interested 15

16. URL for MVP Website mvp@computer.org
Should establish a website for visitors to submit itinerary information
Sometimes turnaround times are too short to coordinate a meeting
Some section chairs do not respond quickly 16

17. IEEE-CS Student Awards Controlled by MGAB/ARC
There are three IEEE-CS student awards that fall under the MGAB Awards and Recognition Committee (ARC)
Richard E. Merwin Student Scholarship
Lance Stafford Larson Student Scholarship
Upsilon Pi Epsilon Student Award for Academic Excellence

18. Richard E. Merwin Student Scholarship (1 of 3)
Created “to recognize and reward active leaders in the student chapters of the IEEE Computer Society”
The winners have the opportunity to serve as IEEE-CS Student Ambassadors for their own IEEE Region
Up to 20 scholarships of up to $2000 each are available, for one academic year (9 months)
We typically get a good number of applicants for this award (probably because of the amount of the prize)
Deadline for submission is September 30th

19. Richard E. Merwin Student Scholarship (2 of 3)
The Merwin Scholarship is available to undergraduate or graduate full-time students with a minimum GPA of 2.5 out of 4.0
Evaluation criteria include:
Involvement in chapter activities (40%)
Academic achievement (30%)
Other extracurricular activities (10%)
Letter of recommendation (20%)

20. Richard E. Merwin Student Scholarship (3 of 3)
In 2010, we had 13 applicants, out of which we awarded seven Merwin Scholarships (to recipients in India, Australia, USA, and Turkey)
In 2009, we made three awards (to recipients in Pakistan and USA)
In 2008, we made no awards
In 2007, we made four awards (to recipients in USA, Canada, Mexico, and India)

21. Lance Stafford Larson Student Scholarship (1 of 3)
Created “to encourage students to develop excellence in communication skills and to motivate them toward achievement in Computer Science”
One award of $500 is given each year to the first place winner
First, second, and third place winners also receive a certificate of commendation and a writing instrument
Deadline for submission is October 31st
We’ve never had many applicants for this award
Historically, most applicants receive the award

22. Lance Stafford Larson Student Scholarship (2 of 3)
The Larson Scholarship is available to undergraduate students who are CS members and have a minimum GPA of 3.0 out of 4.0
This award is presented for the best student paper on a computer-related subject
This past year, we imposed a maximum length of 20 pages on the submitted papers (beginning in 2011)
Evaluation criteria include:
Technical content
Writing skill
Overall presentation

23. Lance Stafford Larson Student Scholarship (3 of 3)
In 2010, we had two applicants, out of which we made two awards (to recipients in Italy and USA)
In 2009, we made one award (to a recipient in USA)
In 2008, we made no awards
In 2007, we made no awards

24. Upsilon Pi Epsilon/CS Award for Academic Excellence (1 of 3)
Created “to encourage academic excellence for students in the computing discipline”
Up to four awards of $500 each are given each year to competition winners
UPE has suggested we change this to two awards of $1000 each, to encourage more applicants
Winners also receive a certificate of commendation and a periodical subscription for one year
Deadline for submission is October 31st
We’ve never had many applicants for this award
Historically, most applicants receive the award

25. Upsilon Pi Epsilon/CS Award for Academic Excellence (2 of 3)
The UPE Award is available to undergraduate and graduate full-time students who are CS members and have a minimum GPA of 3.0 out of 4.0
Student winners of the Merwin or UPE Award for the previous year (13 months) are not eligible
Evaluation criteria include:
Academic achievement
Extracurricular activities related to computing
Letters of recommendation

26. Upsilon Pi Epsilon/CS Award for Academic Excellence (3 of 3)
In 2010, we had three applicants (all from Region 3), out of which we made two awards
In 2009, we made one award (to a recipient in Belarus)
In 2008, we made no awards
In 2007, we made four awards (to recipients in Japan, Germany, India, and Colombia)

27. Observations and Recommendations
We need to publicize these awards more widely
Merwin: two 2010 applicants from R3, one from R5, one from R7, two from R8, and eight from R10
Larson: one 2010 applicant from R4, one from R8
UPE: three 2010 applicants, all from R3
We may want to consider the UPE’s recommendation to change the award to two awards of $1000 each
There appears to have been a problem in 2008, when we had few or no applications