0. Budget Updates Budget Planning and Development FAR Meeting
July 19, 2017
Tammy Anthony, Senior Director
Office of Financial Affairs (

1. Agenda Faculty Fringe Summer Reallocation Salary Encumbrances
Work-study Correction – Pay Period 5/15/2017
Lapse Policy Updates
FY 2018 Operating Budget
Budget Planning and Development
Office of Financial Affairs

2. Faculty Fringe Summer Reallocation
9 Month Faculty Fringe Double Deduct “Reallocation” for Summer Months
Moves employer share of deductions that was double deducted in March, April and May for faculty to the same funding sources that the faculty is paid from for June, July and August “if” they are paid in the summer through a summer faculty contract.
The journal entry will be posted with a 8/31/2017 date within the first week of September.
Budget Planning and Development
Office of Financial Affairs

3. Salary Encumbrances
Monday July 10 salary encumbrances were reestablished for July and August in PeopleSoft.
This should address concerns with inaccurate values
It will be important for you to verify that the encumbrances are accurate
Please notify if you find any discrepancies
Encumbrance updates due to funding changes and HR actions after July 10 will update at the end of July.
At year-end, residual salary encumbrances will be dis-encumbered in FY Target is just before August 31
New Year FY 2018 Salary Base Line Encumbrances will take place prior to the 3rd week in September
Budget Planning and Development
Office of Financial Affairs

4. Work-Study Correction
Pay Period 5/15/2017 expensed to Departmental Default Cost Centers in error.
Correction for those students with remaining work- study allocations will be posted in July with a journal entry.

5. Lapse Policy Updates FY 2017 Ending Balance Reviews
Reports should be used for negative balance reviews
Each VP Report will be grouped by Fund
Reports will not reflect encumbrances
Lapse Guidelines – Educational & General Funds
Fund 2100 will lapse 100%
Exclusions
Lab Fees (Identified by cost center)
Cost-Share Cost Centers tied to a Project ID
Certain Financial Aid/Scholarships (Function 997)
Fund State Pass Through will not lapse
Fund E&G Local Funds will not lapse (State sponsored Financial Aid)
Fund 2110 and 2115 Special Item will lapse to the State
Budget Planning and Development
Office of Financial Affairs

6. Lapse Policy Updates Lapse Guidelines – Designated Funds (3XXX)
Fund 3100 – To be reviewed
Exclusions
Mandatory Fees (Identified by cost center)
Incidental Fee (Identified by cost center)
F&A Cost Centers (Identified by cost center)
Cost Share tied to a grant/contract project id
Certain Financial Aid (Function 997)
Fund 3105 will lapse 50% to central reserves
Fund Student Services Fees – To be reviewed
Fund Service Centers will not lapse
Budget Planning and Development
Office of Financial Affairs

7. Lapse Policy Updates Lapse Guidelines – All Other Funds
The following funds will not lapse
Auxiliary Enterprise – Fund Group 4100 – 4700
Grants and Contracts – Fund Group 5100 – 5400
Gift/Restricted Funds – Fund Group 5500 and 5600
Plant Funds – Fund Group 71XX
There will be a process defined after the lapse where a formal request can be made through the VPBA for a one- time allocation to be approved by the President for FY 2018.
Budget Planning and Development
Office of Financial Affairs

8. FY 2018 Operating Budget
The FY 2018 Operating Budget was submitted to UT System July 17, 2017
Our budget along with all other UT Campuses will be presented to the Board of Regents August 23-24, 2017 for consideration and approval
Budget Loads into PeopleSoft will be completed prior to September 1, 2017
Budget Planning and Development
Office of Financial Affairs

9. FY 2018 Operating Budget Change
The University of Texas San Antonio
Budget
ALL FUNDS OPERATING BUDGET SUMMARY
Fund Group
Recommended
% of Budget
Recommended
Increase/ <Decrease>
%Inc/ %Dec
Education and General Funds
$261,096,488
48.96%
259,426,709
47.54%
$ (1,669,779)
-0.64%
Designated Funds
$139,179,413
26.10%
144,857,361
26.54%
$ 5,677,948
4.08%
Auxiliary Enterprise Funds
$72,642,304
13.62%
74,423,940
13.64%
$ 1,781,636
2.45%
Restricted Current Funds - Contracts and Grants
9,020,400
16.69%
98,400,000
18.03%
$ 9,379,600
10.54%
Restricted Current Funds - Gifts
$15,268,663
2.86%
15,582,000
$ ,337
2.05%
Unexpended Plant Funds
$5,500,000
1.03%
4,577,000
0.84%
$ (923,000)
-16.78%
Subtotal
$582,707,268
109.26%
$597,267,010
109.44%
$ 14,559,742
2.50%
Adjustments:
Tuition Discounting
(68,291,103)
-12.81%
(70,953,796)
-13.00%
(2,662,693)
3.90%
Capital Outlay
(7,743,018)
-1.45%
(6,100,000)
-1.12%
1,643,018
-21.22%
Debt Principal Transfers
(21,948,350)
-4.12%
(22,768,000)
-4.17%
(819,650)
3.73%
Depreciation
48,591,000
9.11%
48,294,710
8.85%
(296,290)
-0.61%
TOTAL
$533,315,797
100.00%
$545,739,924
$12,424,127
2.33%
Budget Planning and Development
Office of Financial Affairs

10. Highlights and Challenges
FY 2018 Operating Budget
Highlights and Challenges
UTSA Overall Budget Change from Prior Year
Total Budget Increase $12.4M
Includes new on-line Cyber Security Degree program – Expected Enrollment 157 Students
Includes Internal Audit Function to UTSA
General Revenue statewide down $1.3B (1.2% decrease) over – UTSA is relatively flat with .2% increase or $300K in General Revenue Appropriations
Non-Formula Support Reductions (Formerly known as Special Items)
Budget Planning and Development
Office of Financial Affairs

11. Highlights and Challenges (cont’d)
FY 2018 Operating Budget
Highlights and Challenges (cont’d)
Higher Education Group Insurance Contribution Rate Change
Tuition and Fee Revenue
State Financial Aid Program Reductions
Other Revenue Budget Changes
Other Expense Budget Additions
Budget Planning and Development
Office of Financial Affairs

12. General Revenue Change
Budget Planning and Development
Office of Financial Affairs

13. Non-Formula Support Reductions
Reductions ranging from 20.2% to 34.2% on all of our Non- Formula Support line items which includes the following:
Texas PreEngineering Programs
Life Sciences Institute (SALSI)
Institute of Texan Cultures
Small Business Development
Texas State Data Center
Research Hold Harmless
Budget Planning and Development
Office of Financial Affairs

14. Higher Education Group Insurance
Group Insurance contribution rate decreased from 86.83% to %.
This resulted in a decrease in state appropriation funding used to cover E&G funded employees group insurance.
The university will cover the cost $1.5M from tuition revenue.
Budget Planning and Development
Office of Financial Affairs

15. Tuition and Fee Revenue
Enrollment is expected to be flat at approximately 29,000
Undergraduate resident enrollment is increasing slightly
Non-Resident enrollment continues to drop (3 year trend)
Revenue impact due to decline in non-resident enrollment $7.8M
Total Academic Cost rate increases approved for FY are now being used to offset the loss of revenue due to non- resident enrollment declines.
Budget Planning and Development
Office of Financial Affairs

16. Tuition and Fee Revenue
Discounts and Allowances are projected to increase $2.7M
Loss of Revenue from Hazelwood exemption is projected to increase $2.0M
Budget Planning and Development
Office of Financial Affairs

17. State Financial Aid Reductions
Texas Grant Program - $1.6M decrease
Top 10% Scholarships - $253K decrease
State Work-study - $9K Increase
Hazelwood Permanent Fund - $180K decrease
Budget Planning and Development
Office of Financial Affairs

18. Other Revenue Budget Changes
Sponsored Program Revenue (grants and contracts) is budgeted to increase $10.2M
Sponsored Program Revenue (financial aid) is budgeted to decrease $2.0M
Auxiliary Revenue is budgeted at an increase of $1M predominately due to Athletic revenue and meal plans/food service.
Budget Planning and Development
Office of Financial Affairs

19. Other Expense Budget Additions
Gold Star Initiative (including benefits) - $1.2M
Merit Program (including benefits) - $3.2M
Recruitment of top quality Ph.D. students - $1.0M
Financial Aid Set-Asides - $1.3M
Auxiliary (predominately Athletics) - $1.6M
Other (faculty promotion & tenure, benefits, utilities) - $766,000
Budget Planning and Development
Office of Financial Affairs

20. Office of Financial Affairs
QUESTIONS
Office of Financial Affairs
Budget Planning and Development

21. Your partner for successful solutions
Thank you!
Your partner for successful solutions
Office of Financial Affairs