1. Microsoft Word 2013
Lesson 5

2. Part I

3. Spelling and Grammar Checking
A blue wavy line represents a grammar mistake
A red wavy line represents a misspelled word
This is an optional component. By turning if off (when it isn’t needed), you have more typing area.

4. Correcting Spelling Errors
Spelling can be corrected manually by the user or by selecting Spelling and Grammar from the Proofing Group on the Review Ribbon

5. When there is a mispelled word, the wavy line will disappear when the misspelled word is corrected or when ignore is selected on the shortcut menu.

6. Spelling and Grammar Dialog Box
Select the Spelling & Grammar command in the proofing group to bring up the Spelling and Grammar Dialog Box.

7. Spelling and Grammar Dialog Box Functions
Ignore: Means skip this this time, but stop at the next occurrence to check spelling.
Ignore All: Do not stop to check ALL occurrences of the word.
Add to Dictionary: This is a word that is spelled correctly, but is not recognized by the Word dictionary. Use this option to add so in the future it will recognize it.

8. Spelling and Grammar Dialog Box Functions
Change: Change this spelling of the word to the suggested spelling.
Change All: Change all occurrences of the word to the suggested spelling.

9. Options Command This can also be accessed from the Back Stage View
Auto Correct Option
This can also be accessed from the Back Stage View

10. Auto Correct Feature
Type in the Replace box what you want to replace. It can be an abbreviation of something you type frequently.
In the WITH box type what the auto correct should replace it with.

11. Word 2013 compares the words that appear in the document to words found in the standard dictionary.

12. To accept the item, click the item and the item is corrected.
Right Clicking to Correct Misspelled Words
By right clicking on the mispelled word, suggestions for correcting the error will appear on the Shortcut Menu.
To accept the item, click the item and the item is corrected.

13. Undo Button
Hot Keys
Ctrl Z - Undo

14. Why is it important to proof a document?
Hot Keys
Why is it important to proof a document?
F7 – Spell and Grammar Checking

15. Me encanta Aplicaciones Informáticas!
Translating Text
Me encanta Aplicaciones Informáticas!
What does this say? If you don’t know, Word 2013 has a translator. Try it out!

16. Translating Text
Review Ribbon
Language Group

17. Translating Text
Click on the Mini Translator icon to turn it on and off.
If you point to a word, the translation will appear in a small window.
It also includes a PLAY button so the user can hear an audio version of the word or phrase.

18. Mini Translator
The first time the MINI TRANSLATOR is selected the user must select the language for the word or phrase to be translated into.

19. Part II

20. A Thesaurus is a dictionary of synonyms and antonyms.
Using the Thesaurus
A Thesaurus is a dictionary of synonyms and antonyms.
Source: Dictionary.com

21. How to Use the Thesaurus
Once the Thesaurus is selected, it will bring up a window pane with suitable options.
The user should then decide the best choice.
The Thesaurus may also be selected by right clicking on the word.

22. Navigating to Specific Content
Ever felt like you are looking for a needle in a hay stack?

23. Find and Replace on the Home tab

24. Find Browse document headings Browse document
Browse result from current search

25. Wildcards
A wildcard is a symbol that takes the place of an unknown character or set of characters.
A question mark ? can be used to substitute for any individual character. Example: s?t Would find sit, sat, set or any word that started with s ended with t and had one letter in between.
Source:

26. Wildcards
On the other hand, an asterisk * can be used to substitute for any string of characters.
Example: s*t would find sit, sat, soot, stilt, any word that began with s and ended with t no matter how many characters are in between.

27. Can be found on the Find dropdown menu.
Go To Option
Can be found on the Find dropdown menu.

28. Advanced Find Functions can also provide the user with more options

29. Inserting Date and Time
From the Insert tab
Checkbox makes it a field rather than static. What does this mean?
Look in the Text group

30. Select Insert Tab and Quick Parts
What is a field?
When inserted as a field, the date and time will automatically update.
Select Insert Tab and Quick Parts

31. A field changes to the current date when the document opens.
Static means the date will stay the same every time you open it.

32. Field Formatting Options

33. Alternative Method
Date and Time can also be inserted using the Insert Date and Time buttons on the Header and Footer Ribbon

34. Tech Tip
The date and time that is inserted into the document is dependent on the date and time of the computer.
This can be updated through the computer’s Control Panel.

35. Steps to Changing Date and Time in Computer
Go to Start
Select Control Panel

36. Steps to Changing Date and Time in Computer
Select Date
and Time

37. Steps to Changing Date and Time in Computer
4. Change
the Date and
Time

38. Part III

39. Inserting Special Characters
Special characters are anything beyond the alphabet, numbers and symbols found on a standard keyboard. €
© ®

40. Inserting Special Characters
Found on the Insert Ribbon and click on the Symbol icon

41. Inserting Special Characters
Some symbols have shortcut keys. They appear at the bottom of the Symbol dialog box. For example, the shortcut for the degree symbol is
Read more:

42. Symbols Dialog Box
Customize Shortcuts

43. Hot Keys Ctrl + F – Find Dialog Box F5 – Go To Command
Ctrl + G – Go To Command
Ctrl + H – Find and Replace Dialog Box
Any replacement can be reversed by using the Undo button located on the Quick Access Toolbar.