1. Civilian Recruitment in the 21st Century :
A USA Staffing® Briefing for Applicants

2. Apply through USAJobs/Application Manager
Applying
Apply through USAJobs/Application Manager
Create/store up to 5 different resumes
Submit supporting documentation
Track status of all applications in Application Manager
View messages sent regarding status
Initial acknowledgment of receipt of application package
Qualifications/referral notification
Non-selection notification
Application package vs. Resume
Includes resume, assessment questionnaire responses and supporting documents
Everything required before the close of the announcement!
USAJobs/Application Manager (AM)
Applicants can create and store up to 5 Resumes in USAJobs, allowing customized resumes to be used for specific vacancies
Applicants will have clear instructions on what documentation is required depending on the claimed eligibility, qualifications requirements, other requirements. Applicants can upload these documents one time and can select for reuse on any future applications.
Status tracking of all applications, including in-progress ones, will be available in AM. All status notifications will be viewable in AM, as well as ed to applicants if address is provided.
Responses to questionnaires are required as part of the application package and must be submitted before closing to be considered.
“Best Qualified” determination is based on the self-reported assessment responses
Application Package
Instead of only being required to submit a resume (and self-nomination), applicants will now respond to questionnaires and provide any required documents at the time of application. All aspects of the application package must be submitted before the close of the announcement for an applicant to be considered.

3. Application Package Resume
Able to tailor resume to specific job opportunities
Must include complete dates (month/year) and for each employment period.
May be in the format of your choice
Can be created using USAJobs template
Must be uploaded under “Resume” in order to receive consideration
Only one resume per application will be considered
Resumes:
Applicants can create and store up to 5 Resumes in USAJobs, allowing customized resumes to be used for specific vacancies
Resumes can be in any format as long as the required information is included.
Resumes can be created in USAJobs from scratch, copied and pasted from the Army Resume Builder or uploaded. All uploaded resumes need to be in the area labeled “Resume” for consideration.
Only one resume per application package will be considered.

4. Application Package Assessment Questionnaire
Serves two purposes
To determine eligibility
To determine qualifications
Eligibility and qualification determinations based on selected responses to a series of questions
Better demonstrate job specific qualifications
Assessment questionnaires contain a series of questions embedded in the announcement and serving two distinct purposes.
The first part of the questionnaire serves to determine eligibility and asks the applicant to identify which group(s) from the “who may apply” groups applies to them. Some documentation may be required to confirm eligibility.
The second part of the questionnaire contains a series of job related questions which form the basis of the applicant’s self-assessment. The responses to these questions are used to determine whether the applicant meets the criteria for “best qualified” or not.
USAS allows the applicants to clearly identify which skills, knowledge or abilities management considers vital for a successful candidate to possess. This is more transparent than the use of Resumix skills as each question specifically describes an attribute and there is no “buzz word” matching.

5. Application Package Supporting Documents
Clearly specified in the announcement to establish eligibility and qualifications
Notification of Personnel Action (i.e., SF-501 or DA-3434)
DD-214, SF-15, Veterans Administration Letter; Request for Terminal Leave2
Transcripts
Licenses/certifications
Additional documentation as required in the vacancy announcement
Upload to your USAJobs account or in Applicant Manager and reuse for all future applications
All supporting documents required at the time of application are clearly specified in the job announcement. Some documents will be required to support eligibility (e.g., veteran documents) and others to support qualification (e.g., transcripts if there is a positive education requirement or a specific required license)
Once supporting documentation is uploaded to USAJobs, the applicant can reuse them in future applications. There is no need to upload multiple times.
1 For current Federal employees
2 For veterans

6. How To Apply to Federal Jobs
Search for current Federal vacancies at by typing in a location or zip code.
Specific instructions on submitting an application package can be found by clicking on “How to Apply” tab
Start the application process by clicking “Apply Online” from the job announcement
Login or create your USAJobs account
Click on “Apply for this position now!”
You will be directed to “Application Manager” and click on “Proceed with my Application”
Complete required information

7. Who May Apply
These are groups of individuals the agency may identify as groups from which it will accept applications for its vacancy!
All US Citizens
Current Agency Employees with Competitive Status
VEOA/VRA and 30% Disabled Veterans
Recent Graduates
Pathways Interns

9. Intern Programs and Recruiting
Internship Program (Pathways)
Administered by each hiring agency
Agencies may hire interns on a temporary basis for up to 1 year, or for an indefinite period to complete the educational requirement.
Interns may work part or full-time.
Each agency must sign a Participant Agreement which sets forth the expectations of the internship.
Intern’s jobs will be related to the Intern’s academic career goals and or field of study.
Agencies provide the Office of Personnel Management (OPM) with information regarding their internship opportunities and post information publicly on USAJOBS.

10. Intern Programs and Recruiting
Recent Graduates Program
Recent graduates who have completed, within the previous two years, a qualifying Associates, Bachelors, Masters, Professional, Doctorate, vocational or technical degree or certificate from a qualifying educational institution.
Veterans unable to apply within two years of receiving their degree, due to military service obligation, have as much as six years after degree completion to apply
Mentorship throughout the program
Individual development plan for career planning and professional development
At least 40 hours of formal interactive training each year of the program
Positions offer opportunity for career advancement
May be converted to permanent position

11. Presidential Management Fellows Program (PMF)
Eligibility
Individuals who have completed within the past two years, a qualifying advanced degree (e.g., masters or professional degree) or who will meet advanced degree requirements by August 31 of the year following the annual application announcement.
An individual may apply for the PMF Program more than once as long as he or she meets the eligibility criteria. However, if an individual becomes a Finalist and subsequently applies for the PMF Program during the next open announcement, the individual will forfeit his or her status as a Finalist.
The PMF Program is centrally administered by the PMF Program Office within OPM.
OPM announces the opportunity to apply for the PMF Program (usually in the late summer or early fall) on the PMF and USAJOBS websites.
Applicants go through a rigorous assessment process to determine Finalists.
OPM selects Finalists based on an evaluation of each candidate's experience and accomplishments according to his or her application and results of the assessments.
OPM publishes and provides agencies with the list of Finalists.

12. Questionnaire Example
Establish project timelines to ensure mid-point and long-term goals are met.
A- I have not had education, training or experience in performing this task.
B- I have had education or training in performing the task, but have not yet performed it on the job.
C- I have performed this task on the job. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.
D- I have performed this task as a regular part of a job. I have performed it independently and normally without review by a supervisor or senior employee.
E- I am considered an expert in performing this task. I have supervised performance of this task or am normally the person who is consulted by other workers to assist them in doing this task because of my expertise.

13. Go to USAJobs and click at the top to create an account.
Fill out the requested personal information, create a user name, password, and click that you agree to terms and conditions. Then Create MY Account.
You will then be routed to the following page.

14. 1
Click on edit profile and fill out the requested fields until you get to the page that says “Finish”. When you click finish it routes you back to this home screen.
Once the profile is edited click “Resumes”. You can choose to “build new resume” which is a system template or you can “Upload New Resume” from your hard drive. Building using the system template ensures that you have included all required information in the resume to determine qualifications. You are allowed 5 resumes.
After loading in your resumes click on “My Account at the top of the page to be routed back to the home screen. Next upload all documents you may need such as SF-50, DD214, transcripts etc. To do this go to “Saved Documents” Under upload documents give your document a name, select document type from the drop down and then find it on your desktop. Then click upload. Repeat until all documents are loaded.
Now you are ready to search for jobs by typing a location in the “Where” section at the top. 3 2

15. 1
Once you find a job you like, click the “Apply Online” on the right side of the screen
You will then be prompted to enter your username and password that you created when you created an account.

16. Civilian Human Resources Agency
Applicants will see a pop-up message introducing the new application process

17. Every page displays a progress banner.
Civilian Human Resources Agency
Every page displays a progress banner.
This box displays the steps in the USAJOBS portion of the application process, highlighting the applicant’s current status.
Reminder: All federal applicants begin the application process in USAJOBS and finish the process in the agency’s talent acquisition system (i.e., USA Staffing). These first five steps are common to all federal applications; the rest of the process will vary according to the agency’s talent acquisition systems requirements.
JOA position title, agency, and closing date. Clicking on the position title will return the applicant to the top of the JOA. The “Who may apply” link sends the applicant to the Who May Apply section of the JOA.

18. Civilian Human Resources Agency
Once a resume is built (or uploaded to the USAJOBS account) it will appear on the Select Resume page of the application process.
Applicants can see which resumes were built in the USAJOBS resume builder, and which were uploaded.
Applicants select ONE resume to submit as part of their application.
Note the first item under “Do Not Include in Resume” is
Classified Information!

19. Civilian Human Resources Agency
Step 2: Select Documents
Applicants are given a visual cue their application progress has been saved.
Required documents language from the job opportunity announcement

20. Civilian Human Resources Agency
USAJOBS stores up to 10 documents
One, some, or all documents can be attached to an application
Documents are identified by the date uploaded so applicants can select the most recent version
Applicants can view the document prior to attaching to the application

21. Civilian Human Resources Agency
Step 5: Continue Application with Agency

22. Civilian Human Resources Agency
Transfer to agency talent acquisition system….with progress bar and a visual cue which includes flying application documents…..

23. USA Jobs will route you to Application Manager which is the system used to administer the questionnaire.
Biographic Information- Start at the top. Much of the personal information may already be filled in for you since it flowed from USA Jobs.
Eligibility Information Section- Asks things like lowest acceptable grade, Veteran preference claim, Occupational specialty you want to be considered for if there it is a interdisciplinary job, Geographic availability.
Other Information- Asks questions like full time work, part time, temporary or, how many days you are willing to travel, date you could start if selected.
Assessment Questionnaire- On internal announcements we will see 2 on the left side titled “Assessment Questionnaire” The questions under the first one will have to deal with Area of Consideration and will look just like the eligibility example given earlier.
The second Assessment Questionnaire- Determines minimum qualifications and houses all of the questions. An example of a question and response scale was shared earlier. The job related questions go on until you get to the ReUse documents section.

24. 1
ReUse Documents Section (VERY IMPORTANT AREA)- Documents that have been uploaded will show up in the “Documents in Application Package for Vacancy” area. If you used documents you loaded into USA Jobs they should appear in the area. If they do not appear in there then you do not have anything attached.
You can also re-use documents here that you have used in the past in case you forgot to load something into USA Jobs. You must place the check next to the document then hit “Re-use Selected Document” at the bottom. When you hit that you should see the document populate into the “Documents in Application Package for Vacancy” area. Once again if nothing shows in that area nothing is attached. 2 3

25. 1
Upload Documents- You are given one last chance to upload documents into the system here. In this case I should make sure I get a SF-50 loaded because its missing.
Documents re-used or uploaded should be seen at the bottom “Documents on File” (note: under status you may see it pending a virus scan which is okay) 2

26. Submit my Answers- make sure you hit that “submit my answers” button, you do not your application won’t be valid. Also keep in mind that you can submit and change your application. If you do make sure you work your way all the way back to this screen and hit “submit my answers” again.
View/Print my answers- you can view and print your answers for your record in this area if you would like.

27. When the application is ready, you’ll be sent form USAJOBS to the agency application system.
You may be required to complete agency required documents such as a questionnaire or upload additional documents.
The time it takes to apply depends on the job you are applying for.
You can check the status of your application in your USAJOBS account.

28. Civilian Personnel Advisory Center (CPAC)
Points of Contact
Kenneth Torrence
Human Resources Specialist
Frances Muntford
Senior Human Resources Specialist

29. QUESTIONS?