1. 2017 Parent Meeting
May 2, 2017

2. Introductions: Mgt. Committee
Director
Suzanne Mooney
Obligations
Whitney Wilson
Gina Schneider
Desk
Eric Hanson
Communications/ Marketing Becky Shank
Fundraising - Vacant
Spirit Coordinator
Michaela Caughlin
Conference Representative
Jill Kenney
Tim Kruger
Team Treasurer
Ken Ball
Coach Liaison
Tim Clark

3. Communication

4. Communication
MC to use a consistent form of communication (team unify)- Sammy Seahorse Newsletter
Asking that all communications to come through Director and Communications before being posted, anything to be added to the news needs to be submitted the prior Saturday, and
Facebook
Join the closed group
Folders on Pool Deck/Chalkboard outside of Dewing
Blue Book
Swim Team Website vs. Club Website
Updated the Website
User friendly
Updated information
Schedules
Practice Times

9. Coaching

10. Coaching Structure Striking the right balance for the team
Clearly defined roles and expectations tied to key performance indicators
Weekly check in’s with Coach Liaisons/Director
In Season Evaluations & Post Season Evaluations to be reviewed based on KPI’s
Create an environment of sportsmanship & positive feedback for our kids, with a focus on performance

11. Coaching Upfront planning
Practice/workout plans & age appropriate drills
Season is planned!
Have a plan, now work the plan!
Cohesive and Accountable Team
Setting individual & age group goals, Team Goals
Reviewing goals & celebrating accomplishments
Parents: your job is to let the coaches COACH-
if you have concerns please address
them with the Coach Liaison or Director

12. Coaching Head Coaches Cynthia Pammett & Jackson Miller Assistant Coach
Spencer Cox
Age Group Coaches
Tara Middleton
Charlie Wheaton
Jackson Hodge

13. Coaching Practice Schedule is finalized
Please remember you need to supervise your 9 & Unders during practice, they can not be alone- check website on rules for leaving children during practice,
No use of the diving well until after practice ends, no lifeguard on duty
Allowing swimmers to swim up
Not a family decision, a coaching decision
Once decision is made and accepted, you must
practice with that age group for the entire season
Spring practice schedule has changed since last year
Summer practice schedule is the same
Coaches lessons will be made available-via online sign dewing.com. Please be courteous of others. We ask that you only sign up for one lesson per day (updated weekly).

14. Fundraising

15. Fundraising Cash Raffle
Raffle will begin at Time Trials and winners will be chosen at the last home meet
Prizes are $1000 – 1st, $500 – 2nd, and $250 – 3rd
Each swimmer will be required to sell at least two books
Tickets are $2 each or 1 book for $10
Swimmer that sells the most tickets will receive free dues a $265 value 15

16. Fundraising Dewing Park Swim-a-Thon
Each swimmer will be required to raise $55
It will take place on Tuesday, July 18th during age group practices.
We are looking for 5-6 volunteers to make this work.
More information to follow
VOLUNTEER TODAY AND DONATE! 16

17. Season Information

18. Schedule Meet and Practice schedules are posted on the website
Key Dates
Spring Clinic April 24 ($150)
Spring Practice May 9
Online Job Sign up Monday, May 15, Closes Thursday, May 25
Parent Party June 17
Time Trials June 4
First Meet June 7
Summer Practice June 12
(note on conference meet August 5-6
At Heather Farms)

19. Social Social Schedule is posted on the website
Get involved and have fun with your kids
Get to know other families and swimmers
Buddies
No official buddy program this year
Socials by Age Group
Team Socials (Pasta Feeds, Parent Party)
Awards Night

20. Next Steps

21. Apparel
New Suits and new apparel. Link to apparel store,
New families check with Beth Harris or Debbie Cosentino on how to order your suits and apparel Order form link:

22. Handbook Reminders
Registration closed APRIL 30, $75 fee after this date
Home swim meets
Personal Tents can be set up at 3:30 pm on Wed afternoon & Friday after 7:30 pm
We are a community pool
Please treat it like your home- cleanup after your family (trash, chairs)
Lifeguards on duty from 1:30-6 Daily

23. Sea Ponies

24. Sea Ponies FOCUS to create a safe environment
Bridge program to Swim Team, rather than a learn to swim program (lessons offered by Club)
Capped at 30 swimmers
Dedicated Parent Liaison – Vanessa Mendygral Cohen
Age 3-8 (must be 3 by June 15)
Fully Potty trained
Priority given to swim team members with older sibs

25. Sea Ponies
Sea Pony families do not need to join the pool, but are only allowed to use the pool facilities during the designated practice time
Practice will start June 12 for this group
Practice (1:00-1:30 M-T-Th-Fri)
Not required to complete any Obligations
If a Sea Pony Swimmer decides to move up to the team: prorated dues, pool fees and obligations will be determined (coaches will advise families when a swimmer is ready to move up to team)
Season Ends with the Mini Meet – July 27
6 & Unders & Sea Ponies join to compete in sweet & silly meet 25

26. New Families

27. New Families
You are part of the team and therefore must join the club either as splash fee, rental or buy-in
You are also required to complete family obligations to the team

28. Dewing Park Swim Team Part of the WCSC (Walnut Creek Swim Conference)
8 teams in our conference: Indian Valley, Larkey, Rudgear Estates, Rudgear Meadows, Walnut Heights, Walnut Creek Swim Team, and Woodlands
DPST is governed by the Dewing Park Operational Procedures (copy can be found our website)

29. Practice Schedule Weekly practice schedule found on website
Run by Age Group
Spring Practice starts at 3:30 PM
Summer Practice Starts at 7:30 AM
Please note the schedule for days off and practice schedule is altered the week of conference

31. Swim Meets Meets Types of Meets
Meet Sheet (available at time trials, fee for entire season, sent to you
in advance of meets via sign up at time trials $20)
Types of Meets
Time Trials
Dual Meets & Big Meets
In League and Out of League Meets, City & Conference
Coaches choose the events (2 personal events per meet)
Order of Events:
Med Relay/IM/FR/BR/BK/FLY/Free Relays
6 & Under Relays are co-ed, expect for
City Meet and Conference
(relays are determined by coaching staff, head
coach has the final say)

32. Swim Meets Always check for relay assignments before leaving the meet!
Shepherds for 8 & Under team-check in at meets
Write events on hands, but you are responsible for getting your child to their lane for events, the meet moves fast. Listen for cowbell and signs announcing the next event
Conference & City (have Clerk of the Course)
Posted Results
Wednesday Meets Start time 5:30 pm
Home Team
Warm ups 4:30 pm
8 & Under Check in 4:15 pm
Away Team
Warm ups 5
8 & Under Check in 4:45 pm
Saturday Meets Start time 9:00 am
Warm ups 8:00 am
8 & Under Check in 7:45 am
Warm ups 8:30 am
8 & Under
Check in 8:15 am
Always check for relay assignments
before leaving the meet!

33. Understanding Swimming: The In’s and Out’s
Swimmer Recognitions
Ribbons
1st through 6th for 6/un - 11/12
1st through 5th for 13/14
1st through 3rd for 15/18
IM and relays
1 - 4 all age groups
except who get 1-3.

34. City Meet City Meet 2 day meet, Heather Farms
Kids choose events, can swim three events, including IM
You choose your events
Saturday FR/FLY/IM (11& up) & Medley Relay
Sunday BK/BR/IM (10& Under) & Free Relay

35. Conference Meet It is our BIGGEST meet of the year!
We are a team and need everyone’s support, 2 day meet
Prelims & Finals
Season will be focused on training for this meet, coaches will focused on preparing swimmers, mentally and physically for this meet
Spirit Committee will create a fun week prior to Conference filled with fun swimmer and family events

36. County Meet Time qualifying meet Times can be found in Blue Book
Gold Star Times

37. Understanding Swimming: The In’s and Out’s
Signing In and Out of Meets
Done on-line via our TU website
Sign In to all meets at start of season
Just sign out if you can’t make it, EASIER TO remember
to sign out, rather than sign in for every meet
Sign in by Wed for Sat Meet
Sign in by Sat for Wed Meet
If you forget to sign in, there is NO on deck sign in,
your swimmer will miss the meet
If you have reason to miss a meet at the last
minute, please /text Suzanne Mooney
Notes section, for comments

39. Obligations
Swimming is a family affair, we can’t run meets without everyone’s help
Types of jobs:
Big Jobs (MC Committee)
Pre Assigned Jobs
Meet Jobs
Committee Jobs
Conference Jobs

40. Obligations
Job sign up for Meet Jobs/Committee jobs is Monday, May 15. (also referred to as online jobs). Online jobs sign ups close, Thursday, May 25
Typically jobs are 40 hours for the season:
__ Meet Jobs
1 Committee Job
1 Conference Job

42. Obligations Receive reminders of your jobs day before event
Question Desk
Substitutions are allowed for meet jobs
See Substitution List
You pay your sub directly
Must your sub contact details to Meet Directors/Obligation Chair

45. Social Events Social Events Social by Age Group Parent Social
Family Social: Pasta Feeds
Conference Week

46. Swim Team Survival Kit Blue Book Towels - pack several.
Most important Your KID and their Swim Suit, Goggles, Team Cap
Blue Book
Towels - pack several.
Sunscreen - your mother was right, you should always wear sunscreen!
Something to sit on - folding chairs or blankets.
The swimmer area may be located away from the pool on grass or
concrete.
Swim parka or other outer layers.
Games: travel games, cards, coloring books, books,
anything to pass the time between events.

47. Swim Team Survival Kit
Food and Drinks: Bring dinner to night meets and energy sustaining
snacks to morning meets. There are usually concessions if you'd rather
buy, but bring cash . Water, water, water!
Pop-up tent or sun canopy. The days are long and hot and there isn't
always shade available.
This sounds like a lot to schlep (and it is! anything on wheels is helpful),
but once you have attended a couple of meets this will all seem routine.
Please do not hesitate to ask any other parent for help or information!
Note to Parent's: Temperature at meets can range from
very warm to very cold depending on the location,
time of day and weather. Wear or bring lots of layers!

48. Questions