1. Converting Third-Party Imaging Systemsto
FileNET
Presented by
Softech & Associates, Inc.
Softech & Associates, Inc.

2. To allow the customer to optimize their use of the FileNET system
The Goal:
To allow the customer
to optimize their use
of the FileNET system
Softech & Associates, Inc.

3. Steps in the Conversion Process
Feasibility Study & Analysis
Data Extraction
Conversion & Import
Post Conversion Activities
Application Conversion
Softech & Associates, Inc.

4. Feasibility & Analysis
Can the images be converted?
Application & Workflow issues
Softech & Associates, Inc.

5. Feasibility & Analysis Image Conversion Issues
Image format--proprietary or standard?
Indexes--number and type
Number of document types
Text pages
Image pages
documents
Folders
Annotations & Notes
Softech & Associates, Inc.

6. Feasibility & Analysis Image Conversion Issues
What type of source media?
What type of database?
How much of the data to convert?
Application issues affecting image conversion
Softech & Associates, Inc.

7. Feasibility Analysis Data Preparation
Image-level vs. document-level IDs
Annotations, overlays, folders, queues
Softech & Associates, Inc.

8. Work-in-Process Conversion Plan
Feasibility Analysis
Work-in-Process Conversion Plan
Softech & Associates, Inc.

9. Technical Information for conversion
Feasibility Analysis
Technical Information
for conversion
Softech & Associates, Inc.

10. Feasibility Analysis Technical Information
Published documentation
Technical support lines
Vendor-supplied utilities
Softech & Associates, Inc.

11. Softech & Associates, Inc.
Feasibility Analysis
Work-in-Process Plan
Softech & Associates, Inc.

12. Softech & Associates, Inc.
Data Extraction
Softech & Associates, Inc.

13. Softech & Associates, Inc.
Data Extraction
Images
Index Information
Softech & Associates, Inc.

14. Data Extraction Approaches
Write a script to retrieve the images and database information
Cleanest approach
Extraction must be monitored
Can be lengthy process
Softech & Associates, Inc.

15. Data Extraction Approaches
Vendor-supplied Tools
Speed
Need to parse data if tool does not separate into blocks
Softech & Associates, Inc.

16. Data Extraction Approaches
Read Images Directly from Opticals
Platters removed from production environment
Difficulty in obtaining drives
Softech & Associates, Inc.

17. Softech & Associates, Inc.
Data Extraction
Tracking the data
Softech & Associates, Inc.

18. Softech & Associates, Inc.
Data Extraction
Audit Trail
Softech & Associates, Inc.

19. Softech & Associates, Inc.
Conversion & Import
Softech & Associates, Inc.

20. Softech & Associates, Inc.
Conversion & Import
Image Conversion
Database Conversion
Commit to opticals
Softech & Associates, Inc.

21. Softech & Associates, Inc.
Conversion & Import
Compatible System Setup
SSN
Reserve document IDs
Reserve surface IDs
Softech & Associates, Inc.

22. Softech & Associates, Inc.
Conversion & Import
Image Conversion
Index Conversion
Extraction of Annotations & Folders
Extraction of Work-in-Process Information
Exception Handling
Softech & Associates, Inc.

23. Softech & Associates, Inc.
Post-Conversion
Restoration of Annotations & Folders
Population of Work-in-Process
Softech & Associates, Inc.

24. Application Implementation
Rewrite application
Maintain current interface, replace back-end
Softech & Associates, Inc.

25. Application Implementation
Rewrite Application
Opportunity for architectural review
Improve application integrity
Take advantage of FileNET features
Time-consuming, but can be done in parallel with data conversion
Softech & Associates, Inc.

26. Application Implementation
Current Interface, New Back-End
Less costly:
Development Time
Training
Impact on Morale $$
Faster
Loss of Flexibility
Feasibility?
Softech & Associates, Inc.

27. Softech & Associates, Inc.
FileNET
Softech & Associates, Inc.

28. Converting Third-Party Imaging Systemsto
FileNET
Softech & Associates, Inc.
Softech & Associates, Inc.