1. Project Complexity
Proposal prepared for Andrew Pekin: 12th August 2016

2. CHOBANI CHALLENGE: Improve visibility and understanding of project complexities
Chobani are seeking an approach to improve the visibility and understanding of project complexities within their business.
This challenge has arisen as there is no clear distinction between simple projects (ie. label change) and projects that have more complexity and as a result, higher technical risk (ie. pack size change impacting wrapping machines).
Projects are only discussed based on status (on/off track) in the NPD meeting forum with minimal focus on complexities and risks.

3. WHAT DOES SUCCESS LOOK LIKE?
Improve stakeholder awareness and understanding as to why one project is more complex than the another.
Improve understanding of what is a risk and an issue within a project.
Improve resource planning and allocation in accordance with project complexity.
Develop a simple set of tools for existing and new projects which clearly highlight complexity and risk.

4. SCOPE
The tools can be applied to all projects however will be focused towards small to medium sized projects.
Chobani currently manage larger projects with high capital and complexity through a dedicated project management team.

5. Workshop With Cross Functional Team Coaching Tools
APPROACH 1
Workshop With Cross Functional Team
Train on how to define risks and issues.
Build complexity matrix and ratings (red/amber/green).
Apply new tools to 3 live projects.
Coaching
Post workshop to refine/build or apply to further projects (if required).
Tools
Risk and issues training module.
Product Construct matrix to determine level of change and risk within a project.

6. DELIVERABLES: Tools Risk and Issue training
What is a risk vs. an issue? What is a mitigation and contingency plan?
Product Construct Change Matrix
Developed in collaboration with cross functional team, the matrix is based on categorising projects by the degree of change to a product against a set of predefined parameters. Each change is rated on complexity and risk (red/amber/green).
Parameter examples: recipe, process, packaging.

7. DELIVERABLES: Workshops
One Day Session (5 hours)
Two Half Day Sessions
Risk and Issue training with cross functional team
Learn what is a risk vs an issue, how to define and write a mitigation plan.
Product Construct matrix
Define product parameters to measure change against.
Define criteria for complexity and risk rating (red/amber/green).
(ie. What would we classify as “green” for a recipe change?)
Workshop new matrix with 3 live projects.
Session 1
Risk and Issue training with cross functional team
Learn what is a risk vs an issue, how to define and write a mitigation plan.
Product Construct matrix
Define product parameters to measure change against.
Define criteria for complexity and risk rating (red/amber/green).
(ie. What would we classify as “green” for a recipe change?)
Session 2
Workshop new matrix with 3 live projects. OR

8. COST Cost Workshop + Tools $ 4,675 ex GST Includes:
Preparation of training materials
1 x workshop or 2 x half day workshops
1 x coaching session
Tool refinement & consulting on implementation, as necessary

9. Workshop With Technical Team Coaching Tools
Asset Mapping
Workshop With Technical Team
Create asset map for existing and future projects on one manufacturing line.
Coaching
Post workshop to present to cross functional team or apply to another manufacturing line.
Tools
Asset Map to highlight existing and proposed new equipment required to manufacture project pipeline.

10. DELIVERABLES: Tools Asset Map
Developed in collaboration with technical team (R&D and manufacturing), the asset map will outline technologies of an existing manufacturing line and overlay the future project pipeline and highlight the new equipment required to manufacture the new products.

11. DELIVERABLES: Workshops
Half day session (3 hours)
Asset Mapping
Map technology for one manufacturing line (including line and kitchen).
Overlay project pipeline to show where new equipment is required and where equipment can be shared.

12. COST & TIMING Cost Workshop + Tools $ 2,475 ex GST Includes:
Preparation of training materials
1 x workshop
1 x coaching session
Tool refinement & consulting on implementation, as necessary

13. Thank You We look forward to collaborating with you. Contact:
Elesha Kelly
R&D End to End Project Manager – Food Innovation Centre E: P: