1. April 4, 2017 Jefferson County Public Health Lakewood, CO
MFHCC Meeting
April 4, 2017
Jefferson County Public Health
Lakewood, CO

2. Welcome and Introductions

3. Agenda Arrive, sign in, grab lunch Welcome & Introductions – Janelle
Previous Action Items - Lisa
Agency Updates - All – Lisa
Colorado Disaster Behavioral Health: Networks & Responses - Curt Drennen, Aimee Voth-Siebert, Lynn Garst, CDPHE Office of Emergency Preparedness and Response (OEPR)
NCR HCC Development Process – Janelle and Lisa
Upcoming Training and Events – Lisa and Janelle
See MFHCC website for educational opportunities
PHED EX Update
HVA Tool Training – After today’s meeting, 1:30-3pm
Assess Local Resource Process – Discussion
Member Agency Spotlight – Foothills RETAC & Mile-High RETAC
Review New Action Items – Janelle
Networking and Hazard Vulnerability Assessment Training

4. Review previous action items
Janelle

5. Review Previous Action Items
Person responsible
Deadline
Contact Christine/Cali if interested in becoming a JCPH or Denver Closed POD.
All
On-going
Janelle or Lisa to sign up for workgroups of interest, including the PHED EX workgroup.
Member Spotlight - Janelle and Lisa if you would like to be featured on the website.
Cali will the Inventory Management System Excel form to all Denver Closed POD partners for confirmation and for POD site records.
Cali Zimmerman
TBD
Share updates about HPP/HCC changes.
Lisa and Janelle
Contact Ginny Schwartzer if interested in participating in a Disaster Book Club.
Ginny Schwartzer
Contact Karri Knight if interested in participating in exercise at DIA on July 26, 2017.
Karri Knight
Contact if interested in serving as evaluator or controller for the exercise at DIA on July 26, 2017.
Ashlee Herring
Janelle

6. Agency updates
We are taking the suggestion to move Agency Updates to the first part of the meeting to ensure we have enough time for everyone to report out about current events. Also, in an effort to save time, we are not going to call out various disciplines so people can respond at any time.
Lisa

7. Agency Updates
Please mention brief updates you would like to share with the entire group
Include your name and agency name
High level reports applicable to various agencies
Updates requiring in depth discussions may transition into workgroups

8. Agency Updates Epidemiology Update Hospitals
Public/Environmental Health
EMS Provider
Emergency Management
Long Term Care
Mental/ Behavioral Health
Outpatient Medical Services (Example: community health center, clinic, dialysis, etc.)
Other HCC Partner (Example: education, private, federal entity, coroner, etc.).

9. Agency Updates Public/Environmental Health:
JCPH - Jefferson County Public Health Champions of the Year (2017)
Congratulations to Dave Mitchell and Robert Putfark – Arvada Fire Protection District!

10. Agency Updates Epidemiology Update Hospitals
Public/Environmental Health
EMS Provider
Emergency Management
Long Term Care
Mental/ Behavioral Health
Outpatient Medical Services (Example: community health center, clinic, dialysis, etc.)
Other HCC Partner (Example: education, private, federal entity, coroner, etc.).

11. Colorado Disaster Behavioral Health: Networks & Responses - CDPHE Office of Emergency Preparedness and Response (OEPR)
Curt Drennen, Aimee Voth-Siebert and Lynn Garst

12. Colorado Disaster Behavioral Health: Networks and Responses
Metro Foothills Health Care Coalition
April 4, 2017

13. Disaster Coordinators
Community Reach Center
Boulder
Mental Health Partners
Adams
Covering Denver Area:
Arapahoe House, Inc
Asian Pacific Development Center
Servicios de la Raza, Inc
Denver
Mental Health Center of Denver
Gilpin
Jefferson Center for Mental Health
Clear Creek
Arapahoe
Jefferson
AllHealth Network
Douglas
Denver Area Community Mental Health Center Regions

16. Recent Colorado Responses
Fortunately, most of us and most of our children will not experience such large scale disasters, including the fires, floods, and acts of violence that have afflicted our state.

17. System Improvements Defining Disaster Behavioral Health
Behavioral health integration with other partners
Behavioral health called to respond earlier in the event
Cross-trained partners advocate for BH support where it is needed
Attention to recovery

18. Questions?

19. North Central Region Healthcare Coalition (NCR HCC) Update
Lisa
Janelle and Lisa

20. Lisa As a reminder, the state has finalized the proposal to allow nine healthcare coalitions in the state which would align with the nine all-hazard regions shown here.

21. HCC Updates Meeting held March 29th with:
Co-chairs from MFHCC, Boulder HAMR and Tri County HCC
Reps from hospitals, behavioral health, EMS and Federally Qualified Health Centers (FQHCs)
Lisa

22. North Central Region Healthcare Coalition (NCR HCC)
Structure and Governance Board:
One NCR HCC (led by a Governance Board) with three Chapters (made up of the current HCCs), using current NCR Committees (Public Health, Healthcare, EMS, etc.) to work on discipline specific issues and planning, and creating Workgroups as needed.
See DRAFT NCR HCC Governance Structure 03‐30‐17
Janelle

23. Next Steps
Current plan to be shared at Colorado Healthcare Coalition Council meeting Friday, March 10th
Janelle and Lisa will be attending and share info with the MFHCC as needed
Janelle- This is a draft document of the NCR HCC Governance Structure which was developed by the committee at the 3/27 meeting.

24. North Central Region Healthcare Coalition (NCR HCC)
NCR HCC Chapters:
Boulder HAMR Chapter
TCHDHCC Chapter
MFHCC Chapter
Membership: Anyone is welcome to join the NCR HCC.
Funding and Fiduciary: TBD based on deliverables and approved distribution process.
Janelle

25. North Central Region Healthcare Coalition (NCR HCC)
Roles and Responsibilities of Governance Board:
Confirm governance structure
Develop/guide development of governance documents
Determine the fiscal agent and funding structure (sign-off on becoming a legal entity)
Set goals and objectives to meet capabilities
Strategize how to meet deliverables, delegate to the appropriate Chapters, Committees, or workgroups, and ensure completion of deliverables
Act as the Grant Review Committee
Participate, as needed, in the CO HCC Council
Janelle

26. Next Steps
Need nominations for four MFHCC spots (hospital, public health, EMS and behavioral health).
At this point, we are looking for one representative on behalf of these disciplines.
If you are an ambulatory or LTC rep and are interested in being this representative for the region, please let Janelle and Lisa know.
Accepting nominations today or by follow up to Janelle and Lisa so all can be considered.
MFHCC will vote on nominations via Survey Monkey.
Janelle and Lisa will continue to share updates with MFHCC members.
Janelle – We are looking for alternates for positions too. Lisa and I will not necessarily be the MFHCC chapter lead due to the work involved in continuing to plan and host our monthly meetings. We are happy to serve as an alternate to attend when the NCR HCC chapter chair cannot attend and we will work very closely with that individual on an on-going basis.

27. Broomfield Discussion
MFHCC Charter Excerpt:
Scope: The jurisdictional regions for the MFHCC will be the county boundaries of:
Clear Creek, Denver, Gilpin, Jefferson
Note: Additional counties may be added to the MFHCC upon discussion with the membership and approval by the Advisory Group.
Broomfield Public Health and Environment – This discussion was initiated by Broomfield Public Health to align more with the MFHCC.
Other Broomfield agencies may also become members or may remain in the Boulder HAMR.
Janelle – This will align and streamline our resource ordering process. Per our charter, we wanted to bring this proposal to MFHCC for discussion. We will the Advisory Group for consideration and approval this month.

28. Upcoming Trainings and Events
Lisa and Janelle

29. MFHCC Website - 2017 Training and Exercise Opportunities in our Community
April 12 – Detecting Workplace Violence
Throughout the year - Mental Health First Aid Trainings
May 8 - Trauma Informed Care Workshops, Jefferson Center for Mental Health
July Public Information in an All-Hazards Incident
Sept Pediatric Disaster Response and Emergency Preparedness
Relayed request for PPE/Decontamination/HazMat trainings to North Central Region
Lisa - Visit the MFHCC website for details about all of the events listed. Please send us training opportunities so we can share them with members on our website.

30. Hazard Vulnerability Assessment (HVA) Tool Trainings
CDPHE Office of Emergency Preparedness and Response (OEPR) developed new HVA Tool for partners and stakeholders
In-person: HVA Tool Training following today’s MFHCC Meeting, 1:30-3pm, led by Michael Delgado
All MFHCC partners encouraged to attend
Webinar Options through June 1st:  9:30-11:00AM and 1:30-3:00PM each Tuesday and Thursday. *Let Lisa & Janelle know if you participate in a webinar.
The CDPHE Office of Emergency Preparedness and Response (OEPR) has developed a new Hazards Vulnerability Assessment (HVA) Tool for partners and stakeholders to use to meet their grant deliverable regarding the completion of an assessment.

31. PHED EX
Public Health Emergency Dispensing Exercise (PHED EX) – June 15-17, 2017
Workgroup divided into two groups:
1. Denver PHED EX Workgroup
2. Jefferson/Clear Creek/Gilpin PHED EX Workgroup
Communication Drill Update – 800 MHz radio drill conducted March 22nd
Janelle -Thank you to members who completed the PHED EX spreadsheet. The final details were submitted to CDPHE by their April 3rd deadline.
Radio Drill results – 20 agencies participated on radio and conference call drills. Based on feedback that not everyone has access to MAC 21 channel, we will discuss in May what channels to use for future drills.

32. Review New Action Items
Janelle

33. Thank you! Networking and HVA Training