1. Welcome Student Information Systems Branch ISIS Training
Attendance and Grades
Module
Options Schools

2. Housekeeping Rules Sign In Cell Phones on Vibrate Computer System
Please no food or drinks at workstations
Please turn off/vibrate cell phones
Please check s during break
Parking Validations (if needed)
Housekeeping Rules
Sign In
Cell Phones on Vibrate
Computer System
No food or drinks at workstations
Break / Restrooms
Check s during break

3. LAUSD Single Sign-On lausd.net > Employees

4. UserId Request Form https://ezaccess.lausd.net
All employees authorized to view, enter or modify student records in LAUSDMAX must submit an electronic request for access using the EZ Access system.
No more paper forms
Faster processing time
Automatic s sent to Administrator(s) when submitted
Automatic s sent to user upon approval

5. UserId Request Form
NEW
EZ Access will replace all paper forms except for the following reasons for elementary and secondary school employees *
User roles are determined by the users individual assignment. *

6. User Roles

7. ISIS Web Based Learning (WBL):
New
ISIS Web Based Learning (WBL):
Options Schools:
Admin Suite WBL
Teacher Suite WBL
Substitute WBL

8. SBS - School-Based Support Activities2. 1. 3. 4.
4.5 hr. ISIS 5.

9. Course Objectives
Upon completion of the Options Schools Attendance and Grades training, you will be able to:
Log on and log off the LAUSDMAX application
Navigate through the various screens
Perform various types of searches
Enter, update and clear student attendance
Enter student grades
Use reporting features

10. Handouts Instructor Guide (power point) Attendance Activities
Mark Reporting Activities
Handouts

11. Course Map Introduction Attendance and Grades Module
Section 2: Attendance Module
Section 3: Grades Module
Summary

12. What is ISIS? (Integrated Student Information System) An Integrated Platform
Brings together 26 isolated systems in LAUSD
Eliminates manual and paper-based business processes
Creates a single source of data
Provides data for accountability 12

13. Key Terms and Concepts
LAUSDMAX and ISIS have become common terms for the new Student Information software used by LAUSD.
LAUSDMAX is the name of the software customized by Harris Computer, Inc. for LAUSD.
LAUSDMAX:
Web-based
No software installed on computer
Real-time
Changes seen immediately

14. Attendance and Grades Implementation Attendance Module Grades Module
Effective July 6th, Options Schools will implement the first phase of the ISIS Rollout, consisting of electronic attendance and grades submission through LAUSDMAX
All schools - early education , elementary, secondary, options and adult will be included in ISIS.
Attendance Module
Real-time daily attendance
Grades Module
Mark Reporting (report card grades) 14

15. ISIS Modules and Components
August 30, 2010

16. Section 2: Attendance Module Section 3: Grades Module
Course Map
Attendance and Grades
Module
Introduction
Section 2: Attendance Module
Section 3: Grades Module
Summary

17. Overview
Currently, there are various procedures for submitting attendance:
Examples -
Teachers (CDS-TRI-C) submit Hourly Attendance form and Attendance by School Month form at end of each reporting period
Teachers submit (usually by ) a daily attendance roster to the office.
Some Teachers are currently using LAUSDMAX.

18. Overview

19. Overview
Before implementing LAUSDMAX, Community Day Schools (CDS) used manual teacher rosters to record attendance.
At Community Day Schools, attendance is recorded in clock hours.
The monitoring of attendance submission in LAUSDMAX each period is particularly critical.
The system defaults to “absent” when a teacher does not submit attendance. Therefore, any non-submittal of attendance results in a decrease in ADA funding.
Until the complete roll-out, continue to enroll and check out students in ESIS/SSIS.

20. Overview
There will be a one-time conversion of data from Secondary SIS to LAUSDMAX. In order for this exchange to go smoothly, the data must be correct in the system of record (ESIS/SSIS), which is the system that student enrollment information is added, updated, or removed.
To ensure that ESIS/SSIS data being copied to LAUSDMAX is free of errors and up-to-date, it must be corrected, or “cleaned”, by your school.

21. Attendance Activities
Teachers with Off-Site Offices (Elementary CDS, Secondary CDS, and Tri-C CDS ):
Report attendance during first 15 minutes of every period
Mark students “present” or “tardy”
When tardy, enter a reason code and time in
Clear student absences by entering absence reason codes for absences that occurred within four calendar days
The Office will clear absences that occur after four calendar days
Use pre-printed class roster (Five/Ten Column Class Worksheet report) in case of connectivity or power loss and if needed for a substitute
Corrections can be made in LAUSDMAX until 30 minutes after the end of the school day .
Log off LAUSDMAX after submitting attendance
Do not share UserIDs with others

22. Attendance Activities
Teachers with On-Site Offices:
Report attendance during first 15 minutes of every period
Mark students “present”
Mark students “tardy” (based on school policy)
When tardy, enter a reason code and time in
Teachers do not clear student absences
Use pre-printed class roster (Five/Ten Column Class Worksheet report) in case of connectivity or power loss and if needed for a substitute
Corrections can be made in LAUSDMAX until 30 minutes after the end of the school day .
Log off LAUSDMAX after submitting attendance
Do not share UserIDs with others 22

23. Attendance Activities
Office/Admin
On-Site Offices Only:
Mark students “tardy” (based on school policy)
Enter reason code and time in
Readmit all absent students
Enter absence reason code
Enter attendance from the completed Five/Ten Column Class Worksheets
All Offices:
Generate the Hourly Attendance Not Submitted Report (each period and end of day)
Do not share UserIDs with others

24. Attendance Activities
Until the full rollout, student information will be exchanged between SSIS and LAUSDMAX every night, creating a one day delay in new student information.
When a new student enrolls, the student will not appear on the teacher’s class roster in LAUSDMAX until the next day.
Teachers must complete the New Student Attendance Form and send to the office each period (Attendance Procedure Guide)
When the student appears on the roster the following day, the office or the teacher (based on procedures) must log on and resubmit attendance for the previous day.
ESIS
LAUSDMAX

25. Overview Entering Attendance Data1. 2. 3.
0 No note
1 Excused
2 Unexcused 4. 25

26. Attendance Certification (Electronic Signature)

27. Key Terms and Concept Portal:
A gateway that unifies access to information and applications and assists organizations to manage its data, applications, and information more easily, and through personalized views
LAUSDMAX has two primary portals:
Admin Portal – Provides Administrators and Office staff with the tools to manage student attendance, scheduling, contact logs, system messaging, reporting tools and more.
Teacher Portal – Provides teachers with the tools to manage their classes and their students' grades and attendance. Also includes the teacher's schedule and the ability to create reports.

28. Trainer Demonstration…

29. Quick Review
Which feature in LAUSDMAX display before and after attendance changes?
Absent Tardy Total
Attendance Status Report
The Teacher Verification Report
Which staff members can use the Call Log feature in LAUSDMAX?
Long-Term Substitutes
The PSA Counselor
The Office Staff

30. Section 3: Grades Module
Course Map
Attendance and Grades
Module
Introduction
Section 2: Attendance Module
Section 3: Grades Module
Summary

31. Overview
Nightly Interface with LAUSDMAX:
Schools that print report cards from SSIS must be aware that there is an overnight transfer of data from LAUSDMAX to SSIS.
Progress reports for Options schools are not available in LAUSDMAX.
Until additional features become available, continue with your current process.
Schools currently using MR04 (to enter final marks in SSIS), teachers will enter progress marks and the Office/Admin will enter Final marks in LAUSDMAX

32. Key Terms and Concepts
Grading Window- The designated time for the entering grades and comments into the application
Data entry fields will only be available during the grading window
Changes to grades and comments for the current grading period may be made by the teacher during the grade entry window; changes needed after that point must go through the Admin Office
Check with your school’s administrator for the grading window dates at your school
Grades entered during previous grading windows cannot be edited by the teacher, only by the office, based on the Administrator’s approval
Future grading periods will not be available for data entry by the teacher

33. Grading Activities Teacher
Teacher verifies current class schedule and enter marks in LAUSDMAX during the grade entry window.
Generate the Grades Missing Report to see if any students are missing marks.
Review the report and enter any missing grades.
Any missing marks will cause the student to appear on the Grade Missing Report and will display question marks for missing grades
Generate the Teacher Verification Report.
The Teacher Verification Report will display the entire class roster and the grades that have been given or question marks, if grades are missing.
Review the report and make corrections needed.
Print, sign, date and submit the Teacher Verification Report to the office by the deadline provided by the school’s administrator.
This indicates marks have been submitted and the report card is ready to be printed.

34. Grading Activities Admin/Office
Collect signed and dated Teacher Verification Reports submitted to the office by regular teachers and long-term substitute teacher.
Prior to grade reporting submission deadline:
One to two days prior the official LAUSDMAX window closing, as requested by the Administrator, run the Grades Missing Report in LAUSDMAX to identify teachers who have not submitted all grades.
Check for any missing Teacher Verification Reports
Contact teachers with missing Teacher Verification Reports
After the Administrator reviews the Teacher Verification Report, print the report cards.

35. Final Grading Period…
At Options Schools, students may complete a course and earn a final mark at any time during the school year.
When a student completes a course, the teacher is to provide the final grade to the office.
The office staff will then enter the three types of marks (Academic, Work Habits, Cooperation and Comments) in the 5th grading period in the LAUSDMAX Grades module using the Post- Cutoff-Date feature.
Once report cards have been printed, final marks may only be changed according to District policy

36. Trainer Demonstration…

37. Quick Review True or False… False
Grades will be entered and printed in LAUSDMAX?
False
If the Grading Window is closed for teachers, who will enter Grades on behalf of the teacher?
The Teacher Assistant
The SIS Unit
The PSA Counselor
The Admin/Office staff
By Student
By Class

38. Course Map Summary Attendance and Grades Introduction Module
Module 1: Overview New ESIS Screen 32
Module 2: Attendance Module
Module 3: Grades Module
Summary

39. Summary You should now be able to:
Log on and log off the LAUSDMAX application
Navigate through the various screens
Perform various types of searches
Enter, update and clear student attendance
Enter student grades
Use reporting features

40. Preparation for Go Live… Week of July 7, 2010
School Tasks:
Step 1 – Provide assistance for technical readiness and onsite deployment
Plan your Technology
Step 2 – Communicate to your Staff
Step 3 – Activate Staff LAUSD Accounts
Step 4 – Train your Staff
Step 5 – Get Staff Access to LAUSDMAX
Step 6 – Set up for Day One of ISIS
Live Production

41. Go-Live… Prepare Teacher Admin/Office Staff
Practice various procedures and scenarios in the ISIS Sandbox
Print paper rosters, in case of emergency
Review the ISIS Attendance Responsibility Chart
Create a shortcut to LAUSDMAX on the Desktop of every computer, and inform teachers about the shortcut
Teacher
Take attendance within 15-minute time allotment
Keep updated Five Column Class Worksheet
Admin/Office Staff
Print weekly Five Column Class Worksheet for Teachers
Prepare for substitute teachers (Substitute Schedule Slips or Five Column Class Worksheet)
Take attendance (for subs or contingency)
Generate the Attendance Not Submitted (hourly) 41

42. Review of Attendance Activities

43. Grade Reporting Activities
Review of
Grade Reporting Activities

44. LAUSDMAX Reports

45. LAUSDMAX Reports

46. LAUSDMAX Reports Phase I – Mark Reporting - Options Schools
Teacher Verification Report
This report is used to verify marks, attendance, or comments for selected teacher's classes/subjects by grading period.
Grade Missing Report
This report allows to print a list of students who have missing grades, including academic marks, work habits, and cooperation.

47. Training Resources isis.lausd.net

48. Training Resources isis.lausd.net

49. Training Resources

50. Training Resources
The ISIS Sandbox is a practice environment that simulates the online application (
Obtain a list of fictitious usernames and passwords
Teachers, administrators, and office staff can practice the scenarios in this guide, in conjunction with the ISIS web-based learning videos, to gain familiarity with electronic attendance management

51. Summary Training Resources
Web Based Learning (WBLs)–through Learning Zone (
ISIS Sandbox practice environment (
ISIS Website (
User Guides and Quick Guides
Quick Guides
Procedure Handbooks
ITD Technical Support Website -
ITD Service Desk Phone , Options 2-4
Level 2 Help Desk – Trainer Assistance ( ) 51

52. Grades Module Training
Congratulations!
You Have Completed the
Attendance and
Grades Module Training
for Option Schools
Thank you for your time and attention!