1. Get Your Board Fired Up and Engaged Co-Presenters:
Rick Kemm, MNO Patricia G. Egan, MBA, CFRE

2. Welcome and Opening remarks: Who are we?
Roles: How did we get together?
Rick Kemm
Pat Egan
Role of Consultant
Facilitate decisions
Empower board
Define role of staff and board

3. Status of the Board Recruitment of new board members Somewhat engaged
Needed more engagement in decision making and oversight

4. Critical Success Elements
Board willing to change
Executive willing to change
Agree upon method to use to introduce change
Meaningful work
Acknowledge that it won’t happen tomorrow

5. First Retreat: September 24, 2011
Focus: Board empowerment and discussion of a critical, relevant topic, board role in fundraising
Content
Critical Decision: building v no building; understanding the financial implications
Role of the board in fundraising: Ambassador, Advocate, Asker
Sustainability: How is the organization going to sustain over time with the current “free” services
Understanding the financial implications of fundraising initiatives: developing a plan and setting goals

6. Outcomes Action steps for building committee
Action steps for development committee
Action steps for program committee
Action steps for the Executive Committee

7. Second Retreat: October 20, 2012
Focus: Self-analysis, self-organization, board fundraising, sustainability
Content
Review of previous retreat initiatives: what got done and what didn’t
Decision to focus on board development v. organization initiatives
Candid retreat on the need for the board to develop expectations and roles
Board self-assessment, expectations, scorecard, role and responsibility
Gap Analysis
Discussion of Development Plan
Need to self-sustain: introduction of CARF accreditation

8. Outcomes Acceptance of expectations, scorecard
Commitment to develop role and responsibility for each committee
Agreement to go to consent agenda and template for all committee meeting notes
Nominating Committee formalized
Timeline for development plan
Agreement to begin to explore CARF accreditation as mechanism for sustainability

9. Third Retreat: November 2, 2013
Focus: strategic planning, team building with breakout groups, building consensus
Significant work went into creating the tools for decision making before the retreat. They included:
Two focus groups
SWOT Analysis for programs and overall agency
Review of mission and vision
Packet for board members to review prior to meeting

10. Content and Outcomes Content Outcomes
Introduction to balanced scorecard
Methodology for draft plan
Breakout groups focused on a quadrant
Presentations of breakout groups
Commitment to meet soon to complete plan
Outcomes
Preliminary discussion of strategic plan
Commitment to complete plan to be in compliance with CARF accreditation
Fully engaged board participation

11. Fourth Retreat: January 25, 2014
Focus: Continuation of previous retreat to conclude strategic planning
Content
Establish priorities for the balanced scorecard
Establish goals for 3 years
Break into pre-assigned groups

12. Outcomes Established goals
Affirmed staff work to create strategic initiatives and tactics
Approval of plan set for mid-year
Agreed to have retreats set for beginning of calendar year

13. Fifth Retreat: February 20, 2016
Focus: revisit plan to validate goals for upcoming year and tweak goals for next years
Content
Structure of Board Committees
Validate goals/initiative for 2016
Develop goals/initiatives for next 3 years
Pre-assigned breakout groups addressed and reported on each

14. Outcomes Updated strategic plan
Discussion of CARF accreditation and future needs
Committees empowered to engage in oversight and assurance of goal achievement
Reporting of critical issues at board meetings

15. Content: Includes introduction of a capital campaign into the planning
Sixth Retreat: March 25, 2017
Focus: update strategic plan
Content: Includes introduction of a capital campaign into the planning
Approval of Board Structure
Capital Campaign Discussion
Goal setting to include capital campaign feasibility, design, and implementation

16. Outcomes Board Structure Approved Strategic Plan updated through 2019
Capital Campaign incorporated into plan

17. Summary
Board that engages in self-monitoring and self-assessing encourages participation Board that is engaged in substantial decision making is empowered Board that is active in committee work throughout year takes ownership

18. Contact information
Rick Kemm; Executive Director, May Dugan Center, 4115 Bridge Avenue, Cleveland, OH 44113; ; Pat Egan, Principal, Beyond Fundraising, LLC, 399 Tanglewood Lane, Bay Village, OH 44140; ;

19. Handouts Conflict of Interest Statement Board Scorecard Sample
Board Meeting Sample Agenda (consensus agenda)
Balanced Scorecard Explanation
Board Member Commitment Form
Board Self-Assessment Tool
Board Member Profile Sheet
Board Scorecard Summary Sheet
Sample Strategic Planning Summary Sheets
Development Committee Description
Board Member Matrix
Board Minutes Sample

20. Thank you! Questions?