1. APA: In-Text Citations & Reference List
CSUB Department of Nursing
2014

2. Quotations (p. 170) Using ellipses (p. 172)
Use 3 ellipsis points within a sentence to indicate that you have omitted material from the original source (…)
Use 4 points to indicate any omission between 2 sentences (….)
Do not use ellipses at the beginning or end of sentences

3. Quotations
Verbatim quotations ALWAYS require quotation marks: NO EXCEPTIONS
Quotation = 4 or more words in a row taken EXACTLY from the source
Length of quotation affects format:
<40 words: in text, use “ ”
40+ words: block quotation (p. 171)
No quotation marks
Indented
Double-spaced, same font
BUT…avoid block quotations! (Block Quotations may be prohibited by Faculty).
Direct quotations always require AUTHOR, YEAR, & PAGE NUMBER in citation
Online sources without page numbers: use abbreviation para. or ¶ symbol (p. 172)

4. Quotations
Avoid “hanging quotes” (verbatim sentences taken from source & used without introduction, explanation, or context)
Example: “Only two participants seemed to be unable to focus on specific patients” (Gunther & Thomas, 2006, p. 372).
Solution: paraphrase or place quotation within a sentence that enhances its meaning.
Gunther & Thomas reported “[o]nly two participants seemed to be unable to focus on specific patients” (2006, p. 372).

5. Quotations Avoid heavy reliance on lengthy quotations
Avoid unnecessary block quotations (Block Quotations may be prohibited by Faculty).

6. Quotations
This may seem odd, but students who are nervous about plagiarism sometimes add inappropriate quotation marks
Example: “The research proved that some women were not unable to produce babies at age 30-years-old if they had not enough kilograms” (Rubin & Sterner, 1998). What?
DO NOT put quotation marks around paraphrased material— if it’s not VERBATIM, it’s not a QUOTE!

7. General Info: In-text Citations (p. 174)
Every piece of scientific info requires appropriate referencing to give recognition to its author (citing once at the end of a paragraph NOT acceptable)
“References cited in text must appear in the reference list, and each entry in the reference list must be cited in text” (APA, 2010, p. 174)

8. General Info: In-text Citations (p. 174)
No such thing as “too many citations”—when in doubt, cite to avoid plagiarism…
use THE WALMART TEST (see Plagiarism PowerPoint)

9. KEY POINT!!! Read & seek clarification anytime it is needed!
Note: The emphasis on proper citation should encourage you to use citations when appropriate.
This is NOT a direction to submit a paper that consists of continuous, back-to-back “hanging quotes” (verbatim sentences taken from sources & used without introduction, explanation, or context).

10. KEY POINT!!! Read & seek clarification anytime it is needed!
OVERQUOTATION (a pattern of quotations with no attempt to paraphrase or synthesize ideas) is a serious writing problem. The instructor’s response will be a substantial grade deduction.
Rationale: A string of quotations with little/no original student writing fails to demonstrate an understanding of the material. Also, a string of quotations plucked from different sources is usually awkward, & fails to convey a meaningful, coherent point.

11. General Info: In-text Citations
Include citation info either within text of sentence (to emphasize author or year), or at end of sentence (most common) (p. 174)
Info contained in text of sentence doesn’t need to be repeated at the end of the sentence
Example:
A study conducted by Smith (1999) resulted in similar findings.
A study conducted in 1999 resulted in similar findings (Smith).
A study conducted by Smith resulted in similar findings (1999).
Paraphrases (Author, year). Do NOT cite page #
“Quotations” (Author, year, page #). (p. 170)

12. General Info: In-text Citations (p. 174 - 175)
1 author: cite name every time
Allen
2 authors: cite both names every time
Allen and Crane (2004) within a sentence, or (Allen & Crane, 2004) at the end of a sentence, every time
3-5 authors: cite all authors the 1st time; on later citations use primary author’s last name followed by et al. (meaning: “and others”) to represent other authors
(Allen, Crane, Bright, & Edmon, 2004) 1st time
(Allen et al., 2004) rest of paper
6+ authors: use primary author’s name followed by et al. every time
(Allen et al., 2004) every time

13. Reference List (Ch. 6-7) Fresh page, next page number in sequence
Times New Roman font (12 point)
Title: References (Level 1 Heading - Boldface)
Double space every line, NO extra spaces
Author’s names flush left (first line)
Hanging indentation of subsequent lines
Alphabetize by name of first author listed (primary author), leave all names in order of appearance on the article!
No missing entries, no extra entries

14. Reference List States are abbreviated (p. 187)
Publishers, Co., or Inc. are omitted, Books & Press are retained (p. 187)

15. Reference List Review examples in APA book carefully for the following
Spacing
Italics (Title of book or journal, volume)
Parentheses (year, Eds., issue #, page #s)
Capital Letters (First word of title & subtitle = title after a colon)
Commas & Periods

16. Reference List Journal (p. 198) Book (p. 202)
Dictionary/Reference Book (p. 204)
Chapter (p. 202)
Government Report (p. 205)

17. Secondary Source (p. 178) Primary source preferred, if possible
When using a secondary source:
Refer to primary author(s) and reference when appropriate, but only secondary author(s) appear on reference list
Example – see p. 178
Hold an article in your hands. The article in your hands is the secondary source that is citing primary sources.
Please consult with your faculty when citing sources in this format, you may be better off paraphrasing.