1. “Ensure the financial integrity of HCS” Huntsville City Schools
Property & Asset Management (P.A.M.) Program
PROPERTY &
ASSET
MANAGEMENT
Online Shopping:
STRATEGY:
“Ensure the financial integrity of HCS”
Outline
-History of PAM
-How does PAM work?
-Asset Redistribution
-Asset Disposal Request $
Louis “Lontrell” Harris
Asset Management Coordinator
Huntsville City Schools
POC: Mr. Lontrell Harris, Asset Mgt Coordinator

2. Dec-Establish Depot (Stone)
Property & Asset Management (P.A.M.) Program
Where we were:
Stewardship?
History: April 2012, T&W was contracted to inventory 2 schools and then a follow-on baseline pilot at Huntsville High School to prepare for a system wide project.
Neglected property/in-school storage
No recycle program
No district asset visibility
Reuse only at bldg level
Unnecessary furniture purchases
No central storage
Uncertainty
Disposal?
Paper Records?
Where we are headed: P.A.M.
The World of Excellence in Education
Middle
School
High
Elementary
P-8
Title
Programs
PTA
ROTC
Community
School Board/
Superintendent
Info
Tech
Finance
Excess Property
Storage
Transfers
Inventory
Re-use/Recycle
Personnel
Aug-Inventory Contract Begins
Aug-Catalog and Disposal of Inventory
Sep-Process new textbooks
Oct-Retrograde old textbooks
PAM
Nov- E-book Reproduction
Dec-Establish Depot (Stone)
POC: Mr. Lontrell Harris, Asset Mgt Coordinator

3. Administrative Paradigm
Property & Asset Management (P.A.M.) Program On
Target
The World of Excellence in Education
High
School
Info
Tech
Elementary
School
Middle
School
A. Customer Satisfaction
B. Tools for Asset Visibility
& Responsibility
C. Policy that is
Flexible & Simple
Finance
ROTC
Excess Property
School Board/
Superintendent
Transfers
Inventory
Storage
Re-use/Recycle
PAM
Community
Personnel
P-8
School
Educator Paradigm
Title
Programs
PTA
Administrative Paradigm
Stewardship program for the careful and responsible management of public resources (assets) that includes
the tracking of asset use, storage, and disposal in order to realize their maximum potential
(minimize costs) throughout the asset’s life cycle in support of Excellence in Education.
POC: Mr. Lontrell Harris, Asset Mgt Coordinator

4. Why is the program important?
Property & Asset Management (P.A.M.) Program
Why is the program important?
Minimize waste from additional spending when there are instances of neglected property held in excess
Maximize resource utilization including storage, transportation, and personnel via repeatable processes
Improve efficiency with records to validate item use when purchased, to support disposal by funding source rules, & to assist timely decision making
The World of Excellence in Education
Middle
School
High
Elementary
P-8
Title
Programs
PTA
ROTC
Community
School Board/
Superintendent
Info
Tech
Finance
Excess Property
Storage
Transfers
Inventory
Re-use/Recycle
Personnel
1. District Asset Visibility (53 Bldgs)
2. Re-Use/Recycle Program
PAM
3. Automated Record Keeping
POC: Mr. Lontrell Harris, Asset Mgt Coordinator

5. The Team: P.A.M. Standards Partners/Stakeholders: Curriculum
Property & Asset Management (P.A.M.) Program
Ops Dir
Security
Const/Reno
Trans
Maint
Facilities
Supply
Asset Mgt
Warehouse Supervisor
Asset Mgt Coordinator
Dep Dir, Operations
The Team:
Partners/Stakeholders:
Curriculum
Administration
Procurement
Facilities
Logistics
P.A.M. Standards
IT Assets
Warehouse Ops (new delivery)
District Asset Mgt
White Vehicle Fleet (81)
Container Mgt (28)
Warehouse Parts/Supply
Project Support
(Promethean Bd)
District Inv, Excess Moves, Catalog
Real Estate Assets
Text Book Warehouse
(Processing/Trng/Inv)
Depot Warehouse Ops (re-use delivery)
POC: Mr. Lontrell Harris, Asset Mgt Coordinator

6. Asset Management Techs (AMT)
Property & Asset Management (P.A.M.) Program
Property & Asset Lifecycle
Moves (new items)
Item Purchased & Shipped
*Item Received at Warehouse & Delivered
*Item Received at School/Dir
Item in Use by School/Dir
(53 Bldgs)*
*Item Received at Depot (Stone) & Processed/Stored
*AMT: Inventory Control (monthly)
Expected Database of ~ 225,000 items
Property Day
Cyclic Inventory
Updates/Reports
Excess Mgt
Moves
(Re-use)
Asset Management Techs (AMT)
-High Schools:
Thomas
-Middle Schools:
Lauren
-Elementary/P-8 (team of 3):
Nathan
-Administrative:
Neil
Re-use
Program
Recycle
Donations
Auction
Catalog, Order, & Logistics Tracking System (COLTS)
POC: Mr. Lontrell Harris, Asset Mgt Coordinator

7. Overview (4-Function Centered Methodology)
Property & Asset Management (P.A.M.) Program
Overview (4-Function Centered Methodology)
HS Bldgs
HS #1
HS #2
HS #3
HS #4
HS #5
HS #6
HS #7
Admin Bldgs
ETV
Annex
Merts
Stadium X2
Ed Tech
Stone
W Hunts
Link
Purchase Ops
Link
Disposal Ops
HS AMT
MS AMT
ES AMT
Admin AMT
MS Bldgs
Mid#1
Mid#2
Mid #3
Mid #4
Mid #5
Mid #6
Mid #7
Mid #8
P.A.M.
Office
Ele#1
Ele#2
Ele #3
Ele #4
Ele #5
Ele #6
Ele #7
ES Bldgs
Ele#15
Ele#16
Ele #17
Ele #18
Ele #19
Ele #20
Ele #21
ES Bldgs
Ele#8
Ele#9
Ele #10
Ele #11
Ele #12
Ele #13
Ele #14
P-8#1
P-8 #2
K-8 #1
K-8 #2
K-8 #3
P.A.M. Program policy
enforcement & info flow
POC: Mr. Lontrell Harris, Asset Mgt Coordinator

8. $ $ Property & Asset Management (P.A.M.) Program
DISPOSAL and RE-USE Diagram
2. Processing: Warehouse staff assess condition of incoming property. The best salvageable items are stored for re-use at another HCS facility and out-dated items are stored for donation or auction. Unserviceable property is disassembled for recycle.
1. Shipment: Principal or Director approves property as excess for shipment to Stone or approves selected property available at Stone for delivery.
Stone
Redistribution
Warehouse $ $
3. Re-Use Savings: Directors/Principals save when they meet requirements with re-use items vs. making new purchases with their budgets.
3. Disposal Savings: The money that is collected at the auction or from the recycle process is returned to HCS Finance Office.

9. “Ensure the financial integrity of HCS” Huntsville City Schools
Property & Asset Management (P.A.M.) Program
Asset ReUse
$146,079.57
PROPERTY &
ASSET
MANAGEMENT
Used Books $75,669.73
Recycle Metal
$18,944
Asset Sales $0
Stone Video
STRATEGY:
“Ensure the financial integrity of HCS”
SY12-13 Gross Savings = $240,693.30 $
Louis “Lontrell” Harris
Asset Management Coordinator
Huntsville City Schools
POC: Mr. Lontrell Harris, Asset Mgt Coordinator

10. Huntsville City Schools
Property & Asset Management (P.A.M.) Program
Vote YES
Auction
Recycle
Donation
Disposal
Request
PROPERTY &
ASSET
MANAGEMENT
2002 Ford Taurus – 119,466 miles
1970s Clark Lift – 3,174 hours
Louis “Lontrell” Harris
Asset Management Coordinator
Huntsville City Schools
POC: Mr. Lontrell Harris, Asset Mgt Coordinator