1. Procurement & Strategic Sourcing AV Equipment Kresge Library Rm 201
Joint Parking Task Force Update
Procurement & Strategic Sourcing
Request for Proposal and Specifications for
AV Equipment Kresge Library Rm 201
(April 21, 2017)
Robert Kuhn
Sr. Buyer 14 11

2. Welcome and Introduction
Robert Kuhn, Sr. Buyer
Dick Dunbar, Project Manager
Other University Attendees
Note: Sign-in Sheet and list of call in / webex participants will be posted to the website.
A copy of this presentation will be posted to the website

3. About Wayne State University:
Was founded in 1868
Is committed to preparing its students to excel in a fast-paced and interconnected global society
Has more than 27,000 students
Has 13 colleges and schools
Offers more than 380 academic programs including bachelor’s, master’s and doctoral degrees
Classified by the Carnegie Foundation for the Advancement of Teaching as a Research University, Very High research activity (RU/VH) (

4. RFP Opportunity
The University is soliciting proposals for AV Equipment Kresge Library Rm 201
We are seeking superior quality & competitive pricing
Specifications are in the Scope of Work
Project or Services must commence on or before NA

5. Calendar of Events Mandatory Pre-bid meeting - April 28, 2017
Questions due to Procurement & Strategic Sourcing - May 3, Noon
Delivery of Proposals - May 8, 2017 by 4:00 pm
Evaluation of Proposals - Week of Week of May 9, 2017
Announcement of Selected VENDOR - Week of NA
Readiness for Service/Contract Commencement - Week of NA

6. Submission of Proposals
Proposals are due May 8, 2017 at 4:00 pm
Delivered to Procurement & Strategic Sourcing, 5700 Cass Avenue, Detroit, MI , 4th Floor – Suite 4200, Detroit, MI 48202
We require an original plus one copy (2 total) of your proposal.
An electronic version is required, which should be submitted to
Proposals are limited to 25 pages total.
Prices and other requested data must be on the Schedules Provided
Proposals must be responsive and satisfy all mandatory requirements
Any deviation from requirements must be noted in Exhibit 1 as Restricted Services

7. Schedules and Exhibits
Schedule A- Proposal Certification, Non Collusion Affidavit, Acknowledgements
Schedule B - Insurance Requirements
Schedule C - Cost Schedule, Summary of Quoted Rates
Schedule D - Summary Questionnaire
Exhibits
Exhibit Exceptions/Restrictions; if any (RFP Section II G)
Exhibit Profile / Experience / References (RFP Section II H)
Exhibit VENDOR Service Plan

8. Proposal Evaluation
Ability to offer the best value (quality, past performance and price)
Anticipated quality of service
Ability to meet all mandatory requirements and specifications of this RFP
Cost of Services; Compensation and Fees; (Schedule C)
Financial Strength of the VENDOR
Proposal Documentation / Presentation
VENDOR'S Experience (Vendor Exhibit 2)
VENDOR Profiles/References; (Vendor Exhibit 2)
VENDOR Service Plan; (Vendor Exhibit 3)

9. Vendor Presentations
Selected VENDORS may be invited to make a presentation at a set time and date
Presentations are to clarify information provided in the proposals
Will include a Question and Answer period at the end of the Presentation
Invitations are at the sole discretion of the University

10. Scope of Work
The room will have 3 displays. We will use the existing 84” monitor on a stand and the vendor will install 2 new 55” monitors on the wall. A new presenter cart will be installed at the front of the room with all new AV equipment, a control touchscreen, a 22” Planar touchscreen confidence monitor, a recording mic, and a doc cam. The vendor will assemble, install and connect all of the equipment and may have to drill a hole in the top surface of the cart to install the Shure Mx395 mic. WSU will supply the vendor a Dell Micro computer and a Mac Mini for the vendor to also install in the cart and these will come with keyboards and mice. WSU will configure the computers. We will use the existing ceiling speakers. The room will feature wireless BYOD using the Vivitek NovoPro for connecting to the displays. The vendor will install the new whiteboards on the walls. The Crestron DMPS3-4K-300-C will be used as the matrix mixer as well as the audio mixer/amp. All Crestron programming will be done by WSU staff. All network cable, electrical work, and carpentry work will be coordinated by FPM.
NOTE: Voluntary Alternate may be acceptable; however base bid must be responded to first and additional Cost Schedules must be labeled as “Voluntary Alternate” to be considered.

11. Scope of Work, continued:
Fire Codes and Fire Safety Requirements If a penetration or modification is required of the facility, VENDOR is to stop all work and apprise the Project Coordinator. All penetrations and alterations to the building/facility are strictly controlled to meet or exceed the existing fire codes and fire safety requirements. Any penetrations or alterations to the structure of the building/facility must be reported to the State Fire Marshal, which involves the preparation of detailed drawings and specifications for submission to the Bureau of Construction Codes and Fire Safety. Such drawings are prepared under the supervision of a licensed architect or registered professional engineer, with the documents bearing the stamp, accordingly.
B. Hazardous Materials are present within the building. Documentation will be conveyed to the successful bidder, however, due to the age of the edifice, friable materials should be presumed as asbestos containing and paint shall be presumed a containing lead. Specific testing of materials will ensue following clear construction means and methods, as determined by the low bidder.
C. Final electronic as built documents will be provided in accordance with the University standards. Contractor shall provide all documents prior to final payment.

12. Scope of Work, continued:
PROPOSAL GUARANTEE  
1. A certified check or bank draft payable to the Owner, or satisfactory Bid Bond executed by the Bidder and Surety Company, in an amount equal to not less than five percent (5%) of the maximum proposal amount shall be submitted with each Proposal, which amount may be forfeited to the Board of Governors, Wayne State University, if the successful Bidder refuses to enter into a Contract within sixty (60) days from receipt of Proposals.
2. The bid deposit of all bidders except the lowest three will be returned within three (3) days after the bids are opened. After the formal Contract and bonds are approved, the bid deposit will be returned to the lowest three bidders, except when forfeited.
3. Bid bonds shall be accompanied by a Power of Attorney authorizing the signer of the bond to do so on behalf of the Surety Company.
4. Withdrawal of Proposals is prohibited for a period of sixty (60) days after the actual date of opening thereof.

13. Scope of Work, continued
CONTRACT SECURITY (revised )
The successful Bidder will be required to furnish a Performance Bond and Labor and Material Payment bond in an amount equal to 100% of the contract award amount, and include such cost in the Proposal, complying with the laws of the State of Michigan. The graduated formula no longer applies.
Performance Bond and Labor and Material Payment Bond shall be from a surety company acceptable to the Owner and made payable as follows:
(1) A bond for 100% of the contract award amount to the Board of Governors of Wayne State University, and guaranteeing the payment of all subcontractors and all indebtedness incurred for labor, materials, or any cause whatsoever on account of the Contractor in accordance with the laws of the State of Michigan relating to such bonds.
2) A bond for 100% of the contract award amount to the Board of Governors of Wayne State University to guarantee and insure the completion of work according to the Contract.
The only acceptable Performance Bond shall be the AIA A312 – 2010.  
BOND CLARIFICATION
For bids below $50,000.00,
1. Bid bond will not be required.
2. Performance Bond will not be required.

14. Scope of Work, continued
General/Standard Electronic Equipment and Infrastructure Requirements (Revised 4/29/05)
Compliance with WSU Standards for Communications Infrastructure
A. All applicable work, products, materials and methods shall comply with the latest version of the “WSU Standards for Communications Infrastructure” except as where noted.
B. This document is available at the following website/URL:
2.Automation System Program Code
All automation system uncompiled and compiled program codes, source codes, custom modules, graphical user interface screen shots and any other automation system programming data and material (Program Code) shall be provided to the UNIVERSITY in hard copy and on CD Rom in an unencrypted format acceptable to the UNIVERSITY.
Copyright for the Program Code shall be assigned to the UNIVERSITY for purposes of system maintenance
Provision of and Copyright assignment of the Program Code to the UNIVERSITY by the Vendor shall be conditions of the Purchase Order and contract acceptance by the Vendor.
Provision of and Copyright assignment of the Program Code to the UNIVERSITY by the Vendor shall be conditions of final System acceptance by the UNIVERSITY

15. Proposals Must Include
Organizational data that demonstrates the size, scope and capability of the Company
A complete description of the products and services offered
Vendor’s qualifications to meet the RFP specifications

16. Information Submitted on Request
Publicly distributed annual reports and/or independently audited financial statements
A minimum of three (3) qualified references
Lost Accounts with annual billings of $25,000 per year

17. Contracting Process
Any contract will be made using the University’s Standard Service Provider Agreement
Agreement will incorporate this RFP and its terms and conditions by reference
Any Vendor terms to incorporate into the Agreement must be included in Exhibit 1
Final contract will require approval by the University’s General Counsel

18. Other Information
All Proposals are subject to the State of Michigan Freedom of Information Act
If awarded a contract, VENDOR must provide a Certificate of Insurance as outlined in Schedule B
Vendors should include any Supplier Diversity information (self or sub-contractors)
Construction or construction like work must be performed at Prevailing Wage Rates
Wayne State has a smoke- and tobacco-free policy for indoor and outdoor spaces

19. Reminders
The UNIVERSITY reserves the right to accept, reject, modify, and/or negotiate any and all proposals
All information related to this RFP will be posted to the Project site at
If a List Serve has been established, those wishing notifications must register as listed in the RFP
All questions concerning this Request for Proposal are to be directed to Robert Kuhn, Sr. Buyer, ;
A copy should be submitted to Leiann Day, Associate Director of PASS, ;
Do not contact the Media Services, or other University Units, directly as this may result in disqualification of your proposal

20. Joint Parking Task Force Update
?? Questions ?? 11

21. Procurement & Strategic Sourcing
Joint Parking Task Force Update
Procurement & Strategic Sourcing
Request for Proposal and Specifications for
(PROJECT NAME)
(RELEASE DATE)
(Primary Buyer)
(Primary Buyer Title) 14 11