1. H-1B Technical Skills Training and Jobs Accelerator Grants
Welcome Grantee Orientation
November 21st, 2011

2. Welcome to Workforce3 One!

3. Submitting Questions: Closed Chat
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4. Practice
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5. Access to Webinar Resources
Recordings and transcripts are available within 2 business days after the event.
Access to Webinar Resources

6. Today’s Presenters Speakers
Jennifer Troke, Program Manager, Division of Strategic Investments, Office of Workforce Investment
BJai Johnson, Grant Officer, Division of Federal Assistance
Jeannette Flowers, Grants Management Specialist, Division of Federal Assistance
Wendy Havenstrite, Workforce Analyst, Division of Strategic Investments, Office of Workforce Investment, H-1B SGA Lead
Sarah Sunderlin, Workforce Analyst, Division of Strategic Investments, Office of Workforce Investment
Stuart Werner, Workforce Analyst, Division of Strategic Investments, Office of Workforce Investment

7. Today’s Agenda
H-1B
Technical Skills Training Grants
Jobs Accelerator Grants
Roles and Support
Grant Start-up Logistics
Performance Reporting
Next Steps

8. H-1B Technical Skills Training Grants
H-1B Award
Factoids
H-1B Technical Skills Training Grants
36 awards were made to partnerships of private and public sector entities
Grants range from approximately $1,000,000 to $5,000,000
Jobs Accelerator Grants
20 awards ranging from $500,000 - $1,000,000
Grant summaries may be found at:

9. Jobs Accelerator Grant Activities EDA ETA SBA Technical assistance
Feasibility studies
Planning activities
Market expansion
Other activities
critical for
accelerated cluster
development
Technology or process
development
Cluster networking
EDA
On-the-job training
Classroom occupational
training
Contextualized learning
Distance learning
Customized training,
including incumbent
worker training
Related activities to
support education,
training and
placement activities
ETA
Accounting & marketing
services
Counseling
Proposal/bid preparation
workshops
Feasibility studies
Marketing/presentation
analyses &
advertising expertise
Loan packaging
Industry specific TA
Other specialized
management
training and
technical services
SBA

10. Period of Performance
ETA’s Jobs Accelerator Grants began October 1, 2011 and end September, 2015
Technical Skills Training Grants for Round 1 began November 14, 2011 thru November 30, 2015
DOL expects grantees to fully expend funds during the period of performance

11. Future Training Topics/Schedule
December 2011
Financial Management & Reporting (Series of 4 training modules)
January 2012
H-1B specific Financial Module
April – May 2012
Preparing your Quarterly Performance Report
Accessing the On-line Performance Reporting System – Series of training modules
Available to You Now!
Outreach Training
Grant Modifications
Products and Deliverables
Sustainability Toolkit
Working with Hard to Serve Clients
Competency Models – Tools for Employer Engagement

12. Bi-Monthly Newsletter Grantee Institutes Quarterly Learning Events
Future TA Resources
Bi-Monthly Newsletter
Grantee Institutes
Quarterly Learning Events
Additional Webinars
Performance Camp

13. Division of Strategic Investments
SGA Highlights
Wendy Havenstrite
SGA Lead
Division of Strategic Investments

14. Regional Map 14

15. DOL/ETA Program Office
The National Program Office has several functions:
Develops the H-1B technical assistance plan
Coordinates Federal Support Teams
Reviews grantee performance reports
Periodically requests additional information about your grant

16. SGA Leads
Located in the Division of Strategic Investment in ETA’s (National) Office of Workforce Investments
Work closely with the FPOs and Federal Support Teams
Knowledgeable about workforce challenges, industry trends, and innovative strategies in specific high- growth industries
Communicate frequently with the grantees regarding TA events and policy decisions
Review some modification requests

17. DOL/ETA Grant Officer
The Grant Officer performs official grant duties:
Maintains official grant documents, modifications, extensions, etc.
Approves all purchases over $5,000

18. The Grant Award Grant Award Letter
Grant Agreement - Notification of Award Obligation
Application for Federal Assistance SF-424
Administrative Costs
Solicitation
Part I - Statement of Work
Part II - Budget Information – SF-424A
Part III - Assurances /Certifications
Part IV - Special Clauses and Conditions

19. Acknowledgements of Award Payment Management System
Grant Award Letter
Acknowledgements of Award
Payment Management System
Information and forms on under Payment Information
ETA’s on-line Grantee Fiscal Reporting System – SF 9130
Information to access system on under Financial Reporting
Passwords/PINs are sent separately after supplying the necessary information --- Once you receive it please DO NOT LOSE IT!

20. Grants Management Specialist Division of Federal Assistance
SGA Highlights
Jeannette Flowers
Grants Management Specialist
Division of Federal Assistance

21. Grant Agreement Notification of Award Obligation
Project title
H-1B Technical Skills Training grants, or
H-1B Jobs and Innovation Accelerator grants
Grant awardees' identifying information
DOL identifying information (for the first grants)
Agreement # HG-XXXXX, or JA-XXXXX
Period of performance
Award amount
Regulations and costs principles
Signatures

22. Notification of Award Obligation, Regulations and Costs Principles
Code of Federal Regulations (CFR) can be found at
Uniform Administrative Requirements
29 CFR Part 95-Institutions for Higher Education
29 CFR Part 97, State/Local Governments and Indian Tribes
Cost Principles
2 CFR 220 (OMB Circular A-21) – Educational Institutions
2 CFR 225 (OMB Circular A-87) – State/Local Government, Indian Tribes
2 CFR 230 (OMB Circular A-122) – Non-profit Organizations
Other Requirements (As Applicable)

23. Application for Federal Assistance SF-424
Submitted by grant applicant
Incorporated in grant packet

24. Grantee’s original proposal
Statement of Work
Grantee’s original proposal
Includes Technical Proposal, and required attachments
Budget

25. Special Clauses and Conditions
Budget Line Item Flexibility
Indirect Cost Rate and Cost Allocation Plan
Transparency Information
Special Conditions
Federal Project Officer
Equipment
Program Income
Intellectual Property Rights
Evaluation
Reports
Quarterly Financial and Performance Reports

26. All technical proposals should be submitted by now
Redaction in Action
All technical proposals should be submitted by now
We will consult with you with questions
Expect to post on our public site very soon

27. Division of Strategic Investments
SGA Highlights
Sarah Sunderlin
Workforce Analyst
Division of Strategic Investments

28. The Value of Performance and Outcomes Reporting
Reporting successes of high profile programs to Congress, Administration, OMB, GAO, media, etc.
Demonstrating grant outcomes to investors and partners
Illustrating Return on Investment (ROI) to employer partners
Building additional strategic partnerships and leveraging resources
Sustainability of the project and partnership
Continuously improving program to meet the needs of participants

29. Reporting Requirements
Two reports due each quarter
Financial
Programmatic
Final Report due at the end of the grant

30. Capturing All Required Information
Reporting Metrics:
Total participants served;
Total participants beginning education/training activities;
Total participants completing education/training activities;
Total participants who complete education/training activities that receive a degree, or other type of credential;
Total number of credentials each participant is expected to receive.

31. Reporting Metrics Cont.
Total participants who complete education/training activities who enter unsubsidized employment;
Total participants who complete education/training activities who are placed in unsubsidized employment and remain employed in the 1st and 2nd quarters after placement;
The average wage participants earn after placement.

32. Participant Data Other Reporting Data Demographic Information
Selective Service Registration
Social Security Numbers

33. Complement data with narratives! Training is on the way!
It’s Not Just Data
Great Programs + Great Data + Great Outcomes = Great Success for American Workers!
Data is useful!
Complement data with narratives!
Training is on the way!

34. Quarterly Performance & Financial Reporting Schedule
Quarter End Dates
Report Submission Due Date
Report Activities that Occurred During:
December 31, 2011
February 14, 2012
October 1 – December 31, 2011
March 31, 2012
May 15, 2012
January 1 – March 31, 2012
June 30, 2012
August 15, 2012
April 1 – June 30, 2012
*Should the due date a report fall on a Saturday
or Sunday, the report is due the Friday before.

35. Training
New System is under development!
Lots of training is going to be available soon!
Prepare for data collection now!

36. Your First Assignment: Homework
Program and fiscal staff will listen to four pre-recorded Financial Webinar Recordings
Introduction to Financial Reporting:
Financial Management Principles:
Introduction to Grant Applications and Forms
Introduction to Procurement Requirements:
9130 Financial Form and Instructions:
VIEW ALL MODULES BY End of December

37. Important To-Do’s
Please continue to update grantee project contact(s) information including and phone numbers to or and to your Federal Project Officer (FPO) throughout the life of your grant
Submit redacted proposal (if you haven’t already done so) to or
Please note SGA requirements for ETA training activities
Contact FPOs first with most questions. National Office staff will coordinate with FPO as needed

38. More To-Do’s Update your Contact Information
Any time the main point of contact for your grant changes, please remember to alert your Federal Project Officer (FPO) and the “National Office”.
Federal Project Officers and the National Office regularly send out “blasts” to grantees. Please make sure your system does not identify our communication as spam and block it.

39. Division of Strategic Investment
U.S. Department of Labor
Employment and Training Administration
200 Constitution Avenue, NW, Room C-4518
Washington, DC 20210 or
(202)
H-1B Team:
Jen Troke, Program Manager:
Wendy Havenstrite, SGA Lead:
Stu Werner, SGA Lead:
Sarah Sunderlin, TA/Performance Lead:

40. Please enter your questions into the Chat Room!
Question and Answer Period
Please enter your questions into the Chat Room!

41. Share Your Ideas with Your Peers!
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Share your demand-driven strategic plans, models, innovations, resources, and ideas!

42. Access to Webinar Resources
Recordings and transcripts are available within 2 business days after the event.
Access to Webinar Resources

43. THANKS!