1. QUICK START GUIDE TO ONLINE TESTING

2. Create Online Test Sessions
Steps to Create Online Test Sessions
Add Students to Test Session
Oral Administrations
After students have been enrolled at the desired organization, registered for a test administration and assigned to a group and online test, they may then be placed into an online test session. We will now cover the steps to creating an online test session, how to add students to a test session, how to designate an oral administration and also printing authorizations.
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3. Steps to Create Online Test Sessions
1. Go to Test Management > Manage Test Sessions. 2. Select “Test Sessions” from the View By options set. 3. Click the New Session button. 4. Enter Session Details.
To create a test session:
1. Go to Test Management > Manage Test Sessions.
2. Select “Test Sessions” from the View By options set.
3. Click the New Session button.
4. Enter Session Details.
Scheduling a date and time for a new test session is intended primarily for planning purposes. A test session will not start until you click the
Start button on the Session Details screen, regardless of the scheduled start date and time.
New for TELPAS
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4. Add Students to Test Session
Students can be added to the session at this time; select either “Groups” or “Students” from the View By options set. Select the checkbox next to the group(s) or student(s) you want to add.
Students can be added to the session at this time; select either “Groups” or “Students” from the View By options set. Select the checkbox next to the group(s) or student(s) you want to add.
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5. Oral Administrations
An oral administration is an accommodation for eligible students.
A separate test session must be created for each test to be orally administered. These are sometimes called “read-aloud” sessions.
All students receiving an oral administration should be tested separately from students who are not receiving an oral administration.
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6. Oral Administrations
To create an oral administration testing session, select “Yes” in the Read Aloud by Test Examiner drop down on the New Test Sessions page.
To create an oral administration testing session, select “Yes” in the Read Aloud by Test Examiner drop down on the New Test Sessions page. Please note that if the drop down is unavailable (grayed out) then the oral accommodation is not valid for the test to be administered. For example, oral administrations are not available for TELPAS.
Note: If the drop down is unavailable (grayed out) then the oral accommodation is not valid for the test to be administered. For example, oral administrations are not available for TELPAS.
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7. Caching Test Content
This is the process that downloads the actual test.
The Proctor Caching button will be disabled and you will not be able to cache the test content for the test session if you do not have access to proctor caching or if the ability to proctor cache is not within the defined functionality date
Available up to two weeks before administration
Can be done at campus level for an entire administration or just at the session level
This must be done anytime a change is made to a session (i.e. add or remove students)
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8. Caching Test Content (Campus and Session)
Campus Level:
Session Level:
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9. Online Testing System Check
The TestNav tab checks to make sure the computer meets the minimum software requirements to deliver tests online.
Audio: The TestNav tab checks to make sure the computer meets the minimum software requirements to deliver tests online.
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10. Student Authorizations
Student and proctor authorizations are needed to perform certain functions at the session level. Each student must have a student authorization in order to log in to a test.
After students have been added to a test session, you may print out authorizations. Student and proctor authorizations are needed to perform certain functions at the session level. Each student must have a student authorization in order to log in to a test. Student authorizations contain the URL that students enter into an Internet browser to access tests through the browser-based TestNav, a unique login ID, the test code needed to log in, and the keystrokes available for navigating through TestNav. Several print layouts are available as environmentally friendly options.
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11. Proctor Authorizations
A proctor authorization (log in for test administrator) allows a test administrator to log in and view the same test (Read Aloud) that the students receiving an Oral Accommodation are taking. These are only needed for Oral Administration test sessions.
A proctor authorization (log in for test administrator) allows a test administrator to log in and view the same test (Read Aloud) that the students receiving an Oral Accommodation are taking. These are only needed for Oral Administration test sessions.
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12. Proctor Authorization - Sample
Please note that answers cannot be selected for a proctor version of the test.
Note: Answers cannot be selected for a proctor version of the test.
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13. Authorizations - Seal Codes
NOTE: The TAKS English Language Arts (ELA) test is the only online test that requires a seal code.
In rare cases, seal codes may also be printed. Seal codes are the electronic equivalents of the adhesive tabs that are used to seal sections of paper test booklets.
Before students in a test session can go to the next sealed section of an electronic test, they must enter the appropriate four-digit seal code. Seal
codes for a specific test session are listed on the seal codes document.
Please note that the TAKS English Language Arts (ELA) test is the only online test that requires a seal code.
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14. Manage Test Sessions Start Test Session Monitor Test Session
Resume Students
View Test Progress
Mark Test Complete
Stop Test Session
Enter Score Codes
Another important responsibility of District Testing Coordinators is to manage test sessions. This includes starting and monitoring a test session, resuming a student’s test, viewing test progress, marking a test complete, stopping a test session and entering score codes.
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15. Start Test Session
A test session must be started before students can begin the test.
A test session must be started before students can begin the test. To start a test session
1. Go to Test Management > Manage Test Sessions.
2. Select “Test Sessions” from the View By options set.
3. Click the session name to go to the Session Details screen.
4. Click the Start button.
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16. Monitoring a Test Session
After the test session has been started, you can monitor the test session by:
refreshing a student’s testing status
modifying a student’s test-specific data
resuming a student’s test
marking a student’s test complete
stopping a test session
After the test session has been started, you can monitor the test session by refreshing a student’s testing status, modifying a student’s test-specific data, resuming a student’s test, marking a student’s test complete and stopping a test session
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17. Resume Students
If a student exits TestNav (intentionally or unintentionally) before completing a test, and will resume the same test, the test administrator must resume the student’s test.
If a student exits TestNav (intentionally or unintentionally) before completing a test, and will resume the same test, the test administrator must resume the student’s test.
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18. View Test Progress
To verify that student responses transmit successfully:
1. Click the Administrative Management link at the top of the screen.
2. Click the View Test Progress link in the System Status box to go to the View Test Progress screen.
3. Enter the search criteria and select the test in the menu, and then click the Search button.
4. You must enter at least one of the fields for Student Name, PEIMS ID, Test, Form, or Status. The more fields you enter, the more focused your search results will be.
5. You can search on partial names and PEIMS IDs. For example, “c,” “cam,” or “campbell,” and “101,” “111111,” or “ ”
Click the student name in the search results to view that student’s test progress data.
Please note that you will not be able to view the student’s actual responses but you will be able to see the status of each question.
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19. Mark Test Complete
If a student exits TestNav and will NOT resume the same test, or if a student has never logged in to a test and will not have another opportunity to test within the administration but must be accounted for, the test administrator must mark the student’s test complete and indicate the appropriate score code.
If a student exits TestNav and will NOT resume the same test, or if a student has never logged in to a test and will not have another opportunity to test within the administration but must be accounted for, the test administrator must mark the student’s test complete and indicate the appropriate score code.
For details about which score codes to use during a specific test administration, refer to that administration’s manual.
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20. Stop Test Session
After all students have completed the test and submitted their
responses, you should stop the session.
1. Go to Test Management > Manage Test Sessions.
2. Select “Test Sessions” from the View By options set.
3. Click the session name to go to the Session Details screen.
4. Click the Stop button to stop the session.
The test administrator must close the test session so it can no longer be modified when all students are in “Completed” or “Marked Complete” status. If a student must continue testing, do not mark him or her complete in order to close the session. Allow the student to complete his or her test, and then close the session.
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21. Enter Score Codes
Instructions for completing online testing score codes on the Student
Test Details screen are administration-specific and can be found in the
test administrator manuals. Score codes typically are entered at the end
of a test session.
Instructions for completing online testing score codes on the Student Test Details screen are administration-specific and can be found in the
test administrator manuals. Score codes typically are entered at the end of a test session.
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