1. Venues and Facilities Booking System (“Booking System”)
User guide
Last updated: 25 May 2011

2. Major Benefits of Booking System
Provision of a web-based common platform facilitating student organisations and designated staff members to:
search venues and facilities released for open booking
make/modify/cancel booking requests
track the status of their requests from initiation to confirmation
Delivery of notifications for submitted, approved, rejected and cancelled booking requests
Provision of a web-based common platform for effective and efficient management of venues/facilities booking services
Improvements on effectiveness and efficiency of information sharing among system users

3. Hyperlink of Booking System
Available under SA’s Website
>Campus Life & Support
> Support to Student Organizations
> Venues and Facilities Booking System

4. Access to Booking System
To use account name of student organisations to get access to the Booking System:

5. Modules of Booking System

6. Search Venues/Facilities Available for Booking
Search Criteria:

7. Search Venues/Facilities Available for Booking
Search Results:

8. Search Venues/Facilities Available for Booking
Venue/Facilities Information:

9. Search Venues/Facilities Available for Booking
Search Results:

10. Search Venues/Facilities Available for Booking
Booking Schedule:
30-minute Interval Basis
Daily Basis
To make booking for specific venue and time, click on
button and then move to the page of “Make Booking Request” direct.

11. Modules of Booking System

12. Make Booking Request
Booking Criteria:

13. Make Booking Request
Booking Session List:

14. Make Booking Request
Other Details:

15. Make Booking Request
Booking Details for Confirmation:

16. Make Booking Request
Submitted Booking Request Information:

17. Make Booking Request
Sample Acknowledgement to User:

18. Modules of Booking System

19. Enquire Status of/Modify/Cancel/ Make Another Booking Request
Enquiry:

20. Enquire Status of/Modify/Cancel/ Make Another Booking Request
Retrieval/Modification/Cancellation:
View Submitted Booking Request Information
Modify Submitted Booking Request
Cancel Submitted Booking Request

21. Available under Function of “Help” of Booking System:
User Guide
Available under Function of “Help” of Booking System:

22. Online Booking Guidelines
Available under Function of
“View Booking Guidelines” of Booking System:

23. Contact
For any enquiries or assistance in booking, please contact the respective custodian unit of the venues/facilities concerned:
Custodian Unit
Phone No /
ACH / FO
/ / AR / EO / SA /
For any enquiries about how to access the Booking System or/and comments/suggestions about the Booking System, please address to the EO by calling or or ing to

24. END