1. Privacy-sensitive Records: Crowdsourcing for Digital Scholarship
Unmil P. Karadkar, Nitin Verma, Lorrie Dong, Pat Galloway, Victor Obaseki*, King Davis
School of Information, *IUPRA The University of Texas at Austin

2. Central Lunatic Asylum for the Colored Insane
1870-ish to present

3. Extensive Records Administrative Legislative Medical Library
Board meeting minutes
Reports to Governor
Finances, Insurance
Legislative
Hospital creation
Appropriations
Medical Library

4. Hospital life Management Construction Newspaper clippings Events
Newsletters
Photographs
Management
Construction
Blueprints
Newspaper clippings

5. Patient Records Admission, readmission Treatment Ward books
Discharge, furloughs
Death, burial

6. Preparation Activities
Stabilization
Finding aid
Inventory
Physical records
Digital master copies (HDD)
Color, 400 dpi, ~10T, 12 hard drives
Support
National Association of State Mental Health Program Directors
Substance Abuse and Mental Health Services Administration

7. Phone a friend Scholars Archivists Virginia AG’s Office
Mental health, History, Law, Information
Archivists
State Library of Virginia
Virginia AG’s Office
Medical Director, CSH
Dinwiddie County Historical Society (patient families)

8. Policy comparison Digital Preservation Access to Stakeholders

9. Model for the past and future

10. Outcomes Digital records System Dark Archive Digital Library Workflows
Model
Concept
Model
Publication
Community
Archive Staff
Scholars, families, social workers, policy makers

11. Survey of State Archives
Archive Staff (30)
Minimal resource availability
Archivematica+ArchiveSpace

12. Survey of State Medical Statutes
Reading of statutes + Questionnaire
California and Oregon are most permissive
Florida and Texas are most conservative
HB300

13. Temporary storage (server)
Archival Workflow
Digital master copies (HDD)
Temporary storage (server)
Inventory
Assess completeness
Finding aid
Assess suitability for automated processing
Physical records
Generate unique filenames
Transfer files
Archive ingest folders
Normalize filenames

14. Archival Workflow Archive ingest folders Metadata profiles Metadata
Descriptive
Metadata
Technical
Metadata generation scripts (T,D, Ad, P, C, Ac)
Archivematica
Administrative
SIP
Preservation
Fedora
Compliance
Dark Archive
Access

15. Complexity in Text Recognition

16. Identification of ‘Textual Units’

17. Handwritten Records Access Workflow
MongoDB
Text,
user,
quality data
Images, identifiers
Panoptes API

18. Ongoing work Enhance textual unit identification algorithms
Pre-filter textual units before crowdsourcing
Create the dark archive (schema and workflow)

19. Unmil P. Karadkar unmil@ischool.utexas.edu
Acknowledgements
National Association of State Mental Health Program Directors
Substance Abuse and Mental Health Services Administration
Contact
Unmil P. Karadkar