1. Section 25e FTE Transfer Request Process 2016-2017
Genesee ISD
Shiawassee RESD
Clinton County RESA
Eaton RESA

2. What’s the Idea? Section 25e of the School Aid Act
Funding is to follow the student.
FTE is adjusted for students that were counted for membership on October 5, 2016.

3. Who?
Student must be counted for state aid membership (FTE) on the October 5, 2016 count day.
Student must:
enroll and be in attendance in the new district after the Pupil Membership Count Day (Fall count) and before the Supplemental Count (Spring Count on February 8, 2017).

4. When? District must submit request within 30 days of first attendance:
First butt in seat day -or-
First log-in for STW students Or
Within 30 days after 6 weeks after the count day
Whichever is later

5. First Date of Attendance SRM Must Be Submitted By
When Do I Do this?
First Date of Attendance
SRM Must Be Submitted By
Between 10/6 and 11/16/2016
December 16, 2016
Between 11/17/2016 and 1/8/2017
Submit within 30 calendar days
1/9/2017 and after
Submit by 2/7/2017
2/8/2017
No submission

7. Supporting Documentation
Demographic Data
Name
UIC
DOB
Residency
Resident District and Non-Resident Code
Name of Enrolling District , Code

8. Supporting Documentation
Building / Program Data
Building
Grade
Date Enrolled
First Date of Attendance
FTE, GE and SE
SE Program Code
Section 53

9. Documents to Submit Enrollment Form with signature and date
Pupil Schedule
Pupil Attendance verifying FIRST day of attendance

10. How to Upload Documents
Link to upload:  

11. How to Upload Documents
We are asking you to submit one student at a time:
Please use this naming convention:
Lastname_Firstname_districtnumber_25
For example:  Hodges_Stacy_25030_25
Only one file can be submitted at a time (in .pdf or .PDF format only).
There is no file size limitation, although the larger the file the longer it will take to upload.
Filenames with the same exact name will be overwritten.
Files will land in a folder on our GISD web server where we can retrieve it.

12. LEA/PSA/ISD Process for Requesting Adjustments

13. District Process Overview
Transfer requests are made in the Student Record Maintenance Collection (SRM)
Student record must include FTE
FTE is based on current status (full-time, part-time, GE/SE split, etc.)
However, FTE cannot be greater than the amount claimed for the student in the Fall General Collection
Student record must include Section 25 component
One characteristic-First Day in Attendance
District must request transfer of FTE within 30 days after the transfer occurs
EXCEPTION 1: Claims for October 6 through November 16 may be submitted 30 calendar days after November 16
EXCEPTION 2: Last day to request transfer is February 7, 2017

14. Submitting a Section 25 Request
After data has been certified, request will be sent to claiming district’s ISD auditor to review
Districts will submit required paperwork to ISD auditor
Request form
Enrollment
Attendance (with explanation of codes used)
Student schedule
District may monitor request status via the Section 25 Summary Report or the Manage Section 25 Request screen

15. District Review

16. Manage Section 25 Requests
Ability to check status of submitted Section 25 requests
Pending
Approved
Denied
Denied by System
Displays the following information:
Student information (name and UIC)
UIC is a hyperlink to student history
Claiming district, request date, days remaining (between 1st day of attendance and Spring count), FTE claimed and FTE adjustment
Comments by ISD auditor

17. Auditor Review and Approval Process

18. Auditor Review Process
Auditors will:
Verify October count day FTE
Verify membership eligibility
Enrollment
Attendance
Student Schedule
Review Transfer Request Form
Approve or deny request
Reasons for Denial
Invalid FTE (district must resubmit SRM)
Request not submitted within 30 day window
Requires manual adjustment
Attendance date not accurate
Use Comments!!!!!
If approved, system will adjust Fall Audit Form (DS4061/DS4120) for gaining and losing districts

19. Denials
If request is denied by auditor, auditor will notify the district (via comments) if the request can be resubmitted with correct information.
If denied and manual adjustment is required, auditor must calculate adjustment and manually add aggregate FTE to DS4061 and finding to Narrative.

20. How Will State Aid Be Changed?
State Aid Status Report
If auditor approves adjustment request by the 2nd business day of every month, the district’s state aid will be adjusted for that month
Payment on 20th of every month

21. Resources
The following resources are available on CEPI’s Student Record Maintenance (SRM) web page which can be found at
Section 25 Overview
Section 25 User Guide
Section 25 Financial Calendar
CEPI Customer Support
Phone: option 3
Brian Ciloski-Office of State Aid and School Finance
Phone:
Brian-questions on legislation and policy issues
CEPI-MSDS questions

22. Questions