1. Test Administrator Training (Required for DTCs, STCs, and TAs)

2. Big Picture Objectives
Test Administrators
Big Picture Objectives
Understand the roles and responsibilities of test administrators
Understand how to use valid test administration practices
Be aware of what’s new this year in the statewide assessment system
Learn where to find test administration resources and tools

3. Training Overview Training will cover the following topics:
Test Administrators
Training Overview
Training will cover the following topics:
Test Administrator Training
Accessibility Supports
Test Security
Smarter Balanced Administration*
OAKS Online Science and Social Sciences Administration*
ELPA Administration*
*Only required for TAs administering this assessment
Each training module is designed to take between 5 – 15 minutes to present.
“Dos, Don’ts, and Promising Practices” slides provide practical examples of how to successfully implement testing policies and rules.
TAs administering Smarter Balanced or OAKS Online Science and Social Sciences through the Braille Interface, the Kindergarten Assessment, or the Extended Assessment will also need to receive special training from ODE specific to that assessment.

4. TA Roles and Responsibilities
Test Administrators
TA Roles and Responsibilities
Before testing:
Provide students with an opportunity to become familiar with the test format and procedures
Review student IEPs or education plans to identify appropriate test formats and accessibility supports
Make arrangements for students who are not testing
Review Test Administration Manual (TAM), Oregon Accessibility Manual (OAM), and training notes
During testing:
Ensure that students receive the appropriate test (includes settings such as language and print size)
Enforce test environment requirements
-Practice tests are available online to familiarize students with the test format and available tools. Student directions are included in Sections 6 – 11 of the Test Administration Manual (TAM) to walk students through the process of testing.
-The Best Practices Guide contains guidance to help with providing for students who are not testing
-Identify ahead of time any students who are supposed to take a particular test format (e.g., English-Spanish side-by-side, Braille, or Extended) or receive specific accessibility options (e.g., magnification, read-aloud)

5. Test Environment Requirements
Test Administrators
Test Environment Requirements
Supervision at all times by a trained TA
Quiet environment void of distractions
Only accessibility supports listed in OAM made available to students
Limited interaction with students
Read student directions
Administer accessibility supports appropriately
No coaching
--Test environment requirements are described in Section 2 of the TAM. Specific requirements tied to maintaining security will be discussed in greater detail in Module 5: Test Security.
--Approved accessibility supports are listed by content area in the Oregon Accessibility Manual (OAM).

6. OAKS System Components
Test Administrators
OAKS System Components
Test Information Distribution Engine (TIDE)
Student demographic information collected
Student test settings entered
Test Delivery System (TDS):
TA Interface
Test sessions created
Students approved to test
_______________
Student Interface
Students log into tests
Students take tests
Online Reporting System
(ORS)
Test results reported
Item Tracking System (ITS)
Test questions created reviewed, and edited
Questions assembled into tests
[Extended Assessment TAs may skip this slide through slide 18.]
Here’s an overview of Oregon’s online testing system—OAKS. The major online assessment components will continue with key improvements, some resulting from lessons learned during the Smarter Balanced Field Test.

7. Overview of Test Delivery System
Test Administrators
Overview of Test Delivery System
TA Interface
Administer online tests, track progress, and manage students testing in your session
Adjust test settings for individual students before they are approved to start the test
Approve and submit print requests from students
Student Interface
Secure online test that must be accessed via a secure browser
General Education Student Interface
Braille Interface
--The TA Interface is used by TAs to create/manage test sessions, change student settings, administer tests, and process print requests.
--The Student Interface is used by students to access the secure online tests (Smarter Balanced, OAKS Online, and ELPA). The student interface must be accessed through the current-year secure browser posted to the OAKS Portal.
--The next few slides will walk through some of the new features you will see this year in the OAKS Portal, TA Interface, and Student Interface.

8. New in the OAKS Portal Test Administrators
New OAKS Portal URL: oaksportal.org
New look and feel:
Organization remains the same
Register to receive alerts when announcements or resources are posted on the portal

9. New in the OAKS Portal (cont’d)
Test Administrators
New in the OAKS Portal (cont’d)
New Organization of Resources & Resources Search Feature:

10. Test Administrators
New in the TA Interface
Session IDs: New three-part naming convention (not based on TA’s name)
Easier to get back into sessions that were unintentionally closed or paused. Buttons added to message TA sees if the TA tries to start a new session and already has an active session:
Rejoin session
Close session

11. TA Interface at A Glance
Test Administrators
TA Interface at A Glance
Used to create and manage test sessions and approve students
All information is visible on one screen
Tests in session
Students needing approval to start testing
Students with tests in progress
Print requests
-The OAKS Online TA User Guide includes detailed screenshots and instructions for using the TA interface to create and manage test sessions. The training site available through the OAKS Portal allows TAs to practice setting up practice test sessions and can be used to administer the practice test to students
-The following slides will walk you through the steps of creating sessions, approving students, and monitoring student progress through the TA Interface.

12. TA Interface (cont’d) Test Administrators
Create and Manage Test Sessions
List of available tests automatically displays upon logging in and remains on screen while monitoring students
Select the tests for inclusion in the session and click [Start Session]
System generates a Session ID that students will use to log in
Test sessions automatically expire upon TA logout
Sessions cannot be resumed
Students may resume a paused test in any new test session that includes the applicable test subject and grade
Example: TA creates a test session for students on Tuesday. To resume testing on Wednesday, the TA will create another test session for students to resume testing
-Creating sessions is simple. As soon as TAs log in they are presented with a list of tests. All they need to do is select the tests to be included in the session and click Start Session. Please remember multiple grade level tests can be administered at the same time.
-The system will then generate a Session ID that students will use to log into the test session.

13. TA Interface (cont’d) Test Administrators
Student Test Settings and Approvals
Approvals Preview (right) allows TAs to see students that need to be approved while monitoring test progress
The complete list of students awaiting approval will display on a pop-up screen
-As students log in, they will appear in the top right corner of the TA interface. This list will automatically update as students log in, or the TA can manually refresh the list by clicking the “Refresh” button.
-To review and approve students to start testing, click on “Approvals.” This will bring up a pop-up screen that displays all students waiting for approval. The system will allow the TA to approve all students. However, to avoid accidentally giving students the wrong test (an impropriety), it is strongly recommended that TAs review individual student names and test settings before approving students to test.
-To review student test settings for a student, click on the “See / Edit Details” button for that student.

14. and Approvals (cont’d)
Test Administrators
TA Interface (cont’d)
Student Test Settings
and Approvals (cont’d)
Clicking the “See / Edit Details” button will bring up the list of all test settings in place for that student. Editable test settings include language, print size, color choice, and computer-based read-aloud. From this screen, the TA can also see but cannot update the Print on Request restricted resource settings for a student. This setting can only be updated in TIDE by a DTC (DSA or DTSA role in TIDE).

15. Student Log-in Test Administrators Student Login1
Student Log-in
Student Login
Log in using First Name, SSID, Session ID
Confirm identity – “Is This You?” screen
First Name (same as in SSID upload), Enrolled Grade, DOB, School, SSID
Select Test
Student will see available tests by subject
TA Approval required to start test
Confirm test -- “Is this your test?” screen 2 3 4
-To avoid a test impropriety, it is essential that you verify that students log in using the correct SSID. 5

16. Smarter Balanced Student Interface
Test Administrators
Smarter Balanced Student Interface
This the Smarter Balanced student interface. The calculator is only available on Smarter math tests at grades 6 and higher.

17. OAKS Online Science & Social Sciences Student Interface
Test Administrators
OAKS Online Science & Social Sciences Student Interface
Click to open periodic table
Pause test button.
Toggle between test pages.
End test button.
Click to open calculator
Zoom in/out buttons
(to adjust text size).
Click to view list of item pages. Pages with marked items will be indicated. Select item/item page to navigate.
This is the screen shot of the OAKS student interface for a grade 8 science test item. Some of the buttons are only available on science tests (periodic table) or technology-enhanced items (save).
Save button appears on technology enhanced items
Click for item type tutorial.
Click to view student help
Click to select a comment about the item.
Click to adjust the volume.
Click to mark item for review.

18. ELPA Student Interface
Test Administrators
ELPA Student Interface
Toggle between test pages.
Pause test button.
Zoom in/out buttons
(to adjust text size).
Click to view list of item pages. Pages with marked items will be indicated. Select item/item page to navigate.
Click to view student help
Click to mark item for review.
Click to select a comment about the item.
Click to have listening item played, or if playing, pause the audio.
Click for item type tutorial.
Click to have answer option played.
Click to have instructions read aloud
Click to adjust the volume

19. Test Administrators
Do’s…
TAs must read the Test Administration Manual and the Oregon Accessibility Manual, receive annual test administration and security training, and sign an Assurance of Test Security form before administering state tests.
If you’re administering Smarter Balanced or OAKS Online Science and Social Sciences through the Braille Interface, you must also receive ODE- provided Braille Interface training
If you’re administering the Extended Assessment, you must also receive ODE-provided Qualified Trainer or Qualified Assessor training
-TAs administering Smarter Balanced or OAKS Online through the Braille Interface or OAKS Extended must receive additional training beyond test admin/security training.

20. Test Administrators
Do’s (cont’d)…
Use the practice tests to familiarize students with the student interface, item types, and available accessibility supports.
Read verbatim the student directions provided in the Test Administration Manual.
Provide students with only those accessibility supports listed by content area in the Oregon Accessibility Manual that are appropriate for the individual student.
--Student directions are in Sections 6 – 11 of the TAM. ODE has provided paraphrased student log-in directions that TAs may read to students after students are familiar with the log-in process. These directions must still be read verbatim as provided in the TAM. When using the paraphrased directions, TAs should remain attentive to the needs of individual students who are new to OAKS Online or who may continue to benefit from having the full log-in directions read to them at the start of each testing event.
--Accessibility supports are listed by content area in the OAM. Practice tests for all online tests (Smarter Balanced, OAKS Online Science and Social Sciences, and ELPA) are available through the OAKS Portal.

21. Test Administrators
…and Don’ts
Do not allow untrained aides, interpreters, volunteers, or substitutes to assist with test administration.
Do not coach students (including requiring students to show their work).
Do not allow students to access resources such as textbooks, class notes, or cell phones during testing.
Do not allow students to talk to or help other students during testing.
-These “don’ts” are considered testing improprieties and may result in test invalidations. Section 2: Test Security and Section 3: Test Improprieties and Irregularities of the TAM provide additional guidance on the requirements of a secure test environment and additional examples of both adult- and student-initiated testing improprieties. Test Security requirements will also be discussed in greater detail in Module 4: Test Security.

22. Promising Practices Test Administrators
TA reviews the TAM and OAM before testing, focusing on test security and content-specific accessibility options.
TA seeks clarification from STC on any rules that are unclear before administering tests
TA spaces students appropriately or provides visual barriers to prevent students from seeing others’ tests.
TA reads student directions verbatim and circulates through test environment to ensure proper testing conditions.
-Even seasoned TAs should review as there may be changes from year to year
-Asking questions in advance is always better than using a practice that turns out to be an impropriety, resulting in the invalidation of tests

23. Test Administration Resources
Test Administrators
Test Administration Resources
Test Administration Manual
Oregon Accessibility Manual
Best Practices Guide
Promising Testing Practices
Test Administration Manual contains test security and administration requirements for Smarter Balanced, OAKS Online, ELPA, Kindergarten, and Extended assessments, as well as for the Grade 12 OAKS retest opportunity for the Essential Skills.
The Oregon Accessibility Manual contains tables of available accessibility supports for each assessment, as well as guidance on selecting and administering accessibility supports.
Best Practices Guide contains guidance on appropriate testing practices such as when to test
Promising Practices webpage contains tips on implementing various test administration and security requirements

24. In a Nutshell TAs must receive training each year
Test Administrators
In a Nutshell
TAs must receive training each year
Special training requirements for Braille Interface, Extended, and Kindergarten Assessments
TAs enforce valid test environment for students
When in doubt about a particular testing practice, before testing begins:
Check the TAM and the OAM
Check your training notes
Ask your School Test Coordinator
If all else fails, assume the answer is “no”

25. Test Administrators
Acorns for Storage
What 3 things must a test administrator do before administering a state test?
What are some examples of assistance to students that are not allowed?
What are some methods we can use to reduce test improprieties?
-Read the TAM and OAM, receive test administration and security training, and sign an Assurance of Test Security form
-Answering questions related to a test question, reminding students to use instructional strategies during testing (e.g., showing work or using Think Aloud), reading the Reading test aloud to a student, providing students with access to non-allowable resources
-Get clarification from your STC or DTC on whether particular practices are allowed before testing, review and ensure understanding of how to properly administer accommodations, review test-taking procedures with students before testing begins and ensure sufficient spacing between students