1. WIP examples

2. Agenda WIP Examples 1: Configuration 2: Journal entries - examples
3: Calculation schema
4: Posting costs

3. WIP examples Configuration
WIP functionality only works with activated Perpetual Inventory.
Please see also beashelp
Material charge-off or receipt of items will result in a journal entry.
Issuing material to a workorder or receiving goods from a workorder, the defined WIP Accounts will be used for posting. Resulting costs depend on the valuation method.

4. WIP examples Configuration
Configuration Wizard – Production – Valuation and booking of assembly.
Simply press the „Start“ button to set up WIP accounts.

5. Agenda WIP Examples 1: Configuration 2: Journal entries - examples
3: Calculation schema
4: Posting costs

6. WIP examples be.as journal - examples
In the be.as journal all postings created by work orders are documented. All material issues, timereceipts, external receipts or assembly receipts result in a new entry in the journal. (open book icon in the work order structure view)
The journal entry always refers to the document causing the costs:
charge off,
a time receipt,
or incoming goods

7. WIP examples be.as journal - examples
Goods receipt example :
SBO goods receipt document 91
linked to the be.as journal entry document 106

8. WIP examples be.as journal - examples
The SBO goods receipt document 91 leading to the SBO journal entry 839
Which also can be found in the be.as journal entry

9. WIP examples be.as journal - examples
Field description of a be.as journal entry
Document: is the unique ID of the be.as journal entry Date: the date of creation Type: in this case : is „W+“ meaning incoming goods – Information text: Goods Receipt User: who created this document Production: Work order number, Work order position depending on the document Journal: the SBO Journal Number Origin Document: the document causing the costs Userfield name depend on the document, see later example.

10. WIP examples be.as journal - examples
Time receipt example
A cost element defines the accounts, which can be accessed when creating a time receipt.

11. WIP examples be.as journal - examples
Time receipt example
In the timer receipt the used Cost Element „LAB“ is indicated:

12. WIP examples be.as journal - examples
Time receipt example
Resulting be.as journal entry document number 944
Type: TR means time receipt – Information text: new
Production: WO Number, WO Position Number and Routing Position
Journal: the SBO Journal Number
Origin Document: Document causing costs: 471 is the internal number of the timerecipt
(unique ID in table beas_arbzeit)
Other fields like Scrap etc. showing additional information from the time receipt.

13. WIP examples be.as journal - examples
Time receipt example
SBO journal entry created by the time receipt
Reference to the original document : Work order 95 Position 10 in the SBO journal entry

14. WIP examples be.as journal - examples
External operation example
SBO journal entries can also be created by incoming goods from external operation.
Again, a cost element is used.

15. WIP examples be.as journal - examples
External operation example
Goods receipt 221 from purchase order
The beas journal with references
Type: EX: external operation – Information text: TR-EXT (timereceipt external operation)
Origin Document: Document 221 causing costs = number of the SBO Goods Receipt PO

16. WIP examples be.as journal - examples
Work order structure – Overview on journal entries
Below the work order position all journal entries are displayed.
In the above examples only the be.as journal header was described.
There is more information given, depending on the document.

17. WIP examples be.as journal - examples
Work order structure – Cancellation of postings
Each of the postings with costs arising from work orders can also be canceled.
This has to considered in the SBO Journal entries. Cancellation documents can be created.
Example: external operation with goods receipt and goods return.

18. WIP examples be.as journal - examples
Work order structure – Cancellation of postings
be.as journal with the cancellation information:
Type: Es : external storno – Information text: TR-EXT-STORNO
(storno of external operation)
Origin Document: Document causing the costs is SBO Goods Return 7
SBO Goods Return 7

19. Agenda WIP Examples 1: Configuration 2: Journal entries - examples
3: Calculation schema
4: Posting costs

20. WIP examples Calculation schema
Example: Goods receipt with valuation method using a calculation schema. Calculation results are reported and the calculted costs are displayed.

21. WIP examples Calculation schema
Example: Goods receipt with valuation method using a calculation schema. Calculation results are reported and the calculted costs are displayed.

22. WIP examples Calculation schema
Posting costs for an assembly depening on the calculation schema
Different accounts for labor costs.
Define Cost Elements for machine and personnel, to be selected later in the calculation schema.
In the cost element, no accounts are defined!

23. WIP examples Calculation schema
Posting costs for an assembly depening on the calculation schema
Define the calculation schema
Create one cost object for machine time – Reference is Cost Element.

24. WIP examples Calculation schema
Posting costs for an assembly depening on the calculation schema
All time receipts created for the assembly will use the costs and accounts defined in the calculation schema.
In the beas journal all values are displayed.
Cost on the right according to calculation schema

25. WIP examples Calculation schema
Posting costs for an assembly depening on the calculation schema
Goods receipt 91

26. WIP examples Calculation schema
Posting costs for an assembly depening on the calculation schema
beas journal entry document 106 shows the calculation and valuation for the receipt no 91

27. Agenda WIP Examples 1: Configuration 2: Journal entries - examples
3: Calculation schema
4: Posting costs

28. Posting costs Posting procedure
Inventory account (for components)
Issue for production
WIP-Account
42,94
42,94
Inventory account (for finished goods)
Receipt from production
WIP-Account
100
100
The WIA variance account is a P & L account. With period closing it is set to "0". Cumulated values are transferred to the period-end closing account which is part of the balance sheet.
WIP-Difference Account
Completion of work order
WIP-Account
57,06
57,06

29. Posting costs Pricing and valuation of manufacturing parts
Continuous stock valuation
Manual
Stock valuation
Which valuation method?
Standard costs
Moving average
FIFO
Possible
methods of valuation
Price list
Standard costs
Moving average
GLD (beas)
Price list
Price list
Preisliste
Calculation price
Possible pricing for receipt of semi and finished parts
Calculation price
Calculation price
Poduction
Planned costs
Poduction
Planned costs
Poduction
Planned costs
Poduction
Actual costs
Poduction
Actual costs
Poduction
Actual costs

30. WIP examples Calculation schema
Posting costs at work order time receipt
Using Cost Elements with account settings.

31. WIP examples Calculation schema
Posting costs at work order time receipt
Choose cost element in resource master data

32. WIP examples Calculation schema
Posting costs at work order time receipt
Time receipt is created:

33. WIP examples Calculation schema
Posting costs at work order time receipt
Result in journal entry:
Summary of journal entries

34. WIP examples Calculation schema
Posting costs at work order time receipt
Completing the work order, the WIP Difference is calculated.

35. WIP examples Calculation schema
Posting costs at work order time receipt
Balance sheet shows the journal entries:

36. Thanks for your attention!