1. Buff Business
Welcome- Bryan Glenn, Director of Purchasing, Inventory Services, HUB Coordinator, Process Improvement and Contract Administration.

2. Buff business
Introductions- Bryan Glenn, Director of Purchasing, Inventory Services, HUB Coordinator, Process Improvement and Contract Administration.

3. Planning Large Events- Sgt. Zach Netherey, UPD.
Buff business
Planning Large Events- Sgt. Zach Netherey, UPD.

4. Buff Business How UPD can help? Sgt. Jack Hildebrand 806-651-2301

5. Website Update- Amy Antunez, Purchasing Assistant.
Buff business
Website Update- Amy Antunez, Purchasing Assistant.

6. Buff business
We have added a Purchasing Survey to our website. Still in progress with the video training for requisitions. And FAQ’s are going to be updated more often.

7. Buff Business
Reconciling Accounts- Shelly McCune, Budget Officer. Please let me know if I can assist you. I can be reached at

8. Buff Business
Payroll Deadlines and other HR issues-Shannon Ham, Payroll Specialist II

9. Buff Business
Deficit Account Clean up – Shelly Davis Associate Vice President for Business and Finance and Controller

10. Deficit Account Clean Up
Things to look at if your account is in a deficit.
Look to see if you have any encumbrances that you do not need. If you find one then you need to work with Purchasing to close them.

11. Deficit Account Clean Up
Verify all charges that hit your account are valid. If you find some that should not be on the account and you need to move them you need to do one of the following:
If it is payroll (PR) you will need to do a fund switch to move the expense.
If it is a voucher (PJ), Journal Entry (JE), Cash Receipt (CR), send a corrections to get the transaction moved.

12. Deficit Account Clean Up
If it is an inventory chargeback (IC) then you need to work with the department that created the charge to get it fixed. Example - procard you will contact Purchasing.
If your situation is not one of these contact the Business Office for help. Just call the main line (2080) and they will transfer you to someone who can help.

13. Deficit Account Clean Up
Things to remember:
You need to bring your account back to zero as soon as possible.
If you do not bring to zero and have been contacted and do not have it done by the deadline given. We might shut off your ability to spend from your accounts till it is taken care of.

14. Deficit Account Clean Up
QUESTIONS?

15. Encumbrance Cleanup- Danielle Dalpaz, Buyer.
Buff Business
Encumbrance Cleanup- Danielle Dalpaz, Buyer.

16. Buff Business Encumbrance Cleanup-
Deadline is Aug 1, 2016 for all outstanding PO’s & Blankets that need to be released.

17. Buff Business Encumbrance Cleanup-
Each Department will need to provide a list, to purchasing, of all encumbrances that you are requesting to leave open for us to review, for Bryan to review.

18. Buff Business
Year End Reminders- Bryan Glenn, Director of Purchasing, Inventory Services, HUB Coordinator, Process Improvement and Contract Administration.

19. The Purchasing Department is notifying you of the purchasing deadlines necessary for processing your orders. The deadline dates refer to the date of receipt in the Purchasing Department, with all necessary documentation and specifications.
Departments must insure that the ordering personnel will be available to unpack and inspect the shipment. Purchases must be inspected and approved for payment within 5 days of receipt. The State of Texas Comptroller automatically pays a finance charge to vendors for late payments. The finance charge is paid from departmental funds.
If labs or offices are not ready for occupancy or ordering personnel will be unavailable, delay in equipment delivery should be considered. Please call Randy Brown at to discuss options.
A. Outside Requisitions:
a. Supply and Equipment purchases greater than $5,000.00, June 30, 2016
b. Supply and Equipment purchases less than $5,000.00, August 5, 2016
B. Internal Requisitions to: (*)
a. Central Supply, August 12, 2016
b. Print Shop, August 12, 2016
c. Maintenance, August 12, 2016
****NOTE*** All internal requisitions must be filled and/or completed by
August 31.
All encumbrances completed by August 5, 2016.

20. Category 63 and 15 – Todd McNeil, Director of Accounting.
Buff Business
Category 63 and 15 – Todd McNeil, Director of Accounting.

21. Category 63 and 15
Benefits will no longer be paid from M&O accounts. Beginning 9/1/16, all benefits will be paid from Gl Class 63.
Also starting 9/1/16, Fund 15 accounts will no longer exist- more info coming later.

22. Buff business
Director of Contracts and Projects- Bryan Glenn, Director of Purchasing, Inventory Services, HUB Coordinator, Process Improvement and Contract Administration.

23. Buff business
Contract Administration- Bryan Glenn, Director of Purchasing, Inventory Services, HUB Coordinator, Process Improvement and Contract Administration.

24. Process Improvement-Brooke Wilson, Career Information Specialist.
Buff business
Process Improvement-Brooke Wilson, Career Information Specialist.

25. Process Improvement Graduate Employment Data
Purpose of Graduate Employment Data
Hire Rate of WTAMU Graduates
Graduate Employment in Field of Study
Comparative to the National Average
Identification of Hiring Employers
Survey Development
Audience
Interests
Lean Six Sigma Process
Constructing a team
Information Development

26. Buff business
Departmental Updates

27. Business Services Academy

28. THANK YOU! There will not be a Buff Business in the month of May.