1. Using Alfresco and Cloud Apps in Harmony
14th November 2013 Santiago Rodríguez

2. Agenda Who are we? Moving things to the Cloud ICT infrastructures
Challenges
Demo
Conclusions

3. Who are we?

4. Santiago Rodríguez Project Manager at Zaizi Project & Team Management
Alfresco projects
Ephesoft projects
Computer Engineer
M.Sc. In Technology and Software Engineering
Master in Business Administration (MBA)

5. We are an Open Source Development Company that helps people work together more effectively
HQ: London (UK) Seville (Spain) Colombo (Sri Lanka) Singapore

6. What we offer Open Source System Integrator Specialist in ECM
Platinum Alfresco partner
Best Systems Integrator Partner of 2012
Best Systems Integrator Partner – North Europe 2013
Best System Integrator Partner – EMEA 2013
Million $ Club 2013
Proven experience to ensure the success of projects
Support 24/7

7. Some of Our Clients

8. Moving things to the Cloud

9. Cloud Services Market

10. Google Apps for Business

11. Google Apps for Business
Google Apps launched in February of 2007
Incredible market adoption
Millions of users
≈ 5, business
Sectors: Banking, Education, Government,…
Clients: BBVA, Salesforce,…
Gmail Calendar Drive Docs Sheets Slides

12. Salesforce
Customer Relationship Management as Software as a Service (SaaS)
According to Forbes, subscribers increased from…
230,000 in 2004
1.7 million by the end of 2009
Customers
2011: 104,000 customers
2010: 87,200 customers
2009: 63,200 customers
Source:

13. Alfresco is also in the Cloud !
my.alfresco.com
The power of Alfresco on-premise
in the Cloud
Share and collaborate with colleagues
Document Management
Access from anywhere
Editing capabilities
Third parties integration: Google Drive, MS Office
Cloud Sync

14. What does Cloud mean for your company?
Reduced internal IT needs
Low cost of entry
Fast setup and implementation
Use services already integrated in the cloud (B2B, Cloud services integration…)

15. But… is everything so wonderful?

16. Limitations – Cloud Computing
Increase security risks
Restricted Access
SLA – Availability, outage and loss data
Most enterprises are skeptic to move to the cloud…
Legal restrictions/Confidential content
Huge investment in legacy systems (SAP)
Lack of trust in cloud provider to look after the content
Cloud vendors promote vs Customers really need
Customisations

17. ICT infrastructures

18. Service Level Agreement (SLA)
ICT Infrastructures
Authentication/Authorization (SSO)
Integration
Synchronization
On-Premise
Cloud
Mixed
Costs
Security
Customizations
Service Level Agreement (SLA)

19. Cloud, On-Premise or Synced?
If you are comfortable with a full cloud solution, use Alfresco in the cloud.
If you require enterprise integration or customizations and want to deploy on your servers or private cloud, use Alfresco on-premise.
And if you want to control the entire lifecycle, connect on-premise and cloud with Alfresco Enterprise Sync.
my.alfresco.com
Inside the enterprise firewall
On-Premise + Cloud

20. Service Level Agreement (SLA)
ICT Infrastructures
Authentication/Authorization (SSO)
Integration
Synchronization
On-Premise
Cloud
Mixed
Costs
Security
Customizations
Service Level Agreement (SLA)

21. Challenges

22. Which are the challenges?
Integration
Synchronization
Authentication/Authorisation (SSO)

23. Mixed Architecture Cloud On-Premise Inside the enterprise firewall
Authentication
Inside the enterprise firewall
Custom Development (Modules)
Integration
my.alfresco.com
Alfresco
Enterprise Sync

24. Mixed Architecture Cloud On-Premise Inside the enterprise firewall
Authentication
Inside the enterprise firewall
Custom Development (Modules)
Integration
my.alfresco.com
Alfresco
Enterprise Sync

25. Mixed Architecture Cloud On-Premise Inside the enterprise firewall
Authentication
Inside the enterprise firewall
Custom Development (Modules)
Integration
my.alfresco.com
Alfresco
Enterprise Sync

26. Challenge 1: Authentication
Inside the enterprise firewall
Custom Development (Modules)
Integration
my.alfresco.com
Alfresco
Enterprise Sync

27. Authentication/Authorisation (SSO)
Challenge: Allow access to the different services with the same credential (SSO in both Cloud and On-Premise)
Alfresco On-premise & Cloud
Salesforce
Gmail

28. Authentication/Authorisation (SSO)
Solution: We need a component as Identity Provider to send the authentication results only to those services where it trusts (Trustment circle)
SAML (Security Assertion Markup Language)

29. Authentication (PingOne - Apps)

30. Authentication (Alfresco Cloud)

31. Authentication (Gmail)

32. Authentication (Salesforce)

33. Authentication (PingOne - Users)

34. Authentication (App Desktop)

35. Authentication (Dashboard)

36. Challenge 2: Integration
Authentication
Inside the enterprise firewall
Custom Development (Modules)
Integration
my.alfresco.com
Alfresco
Enterprise Sync

37. Integration
Challenge: Connect services according to our business needs
Solution: Depending of the customer requirements
Cloud + Cloud
Cloud + On-Premise

38. Integration: Salesforce + Alfresco Cloud
Alfresco in Salesforce Plugin
Allows users to attach to opportunities in Salesforce
Content is stored in Alfresco Cloud
Sync Salesforce metadata to Alfresco
Advanced Search

39. Integration: Salesforce + Alfresco Cloud
Documents

40. Challenge 3: Synchronization
Authentication
Inside the enterprise firewall
Custom Development (Modules)
Integration
my.alfresco.com
Alfresco
Enterprise Sync

41. Synchronization
Challenge: Share contents between different systems both on-premise and cloud
Solution: Synchronize contents

42. Synchronization: Alfresco Cloud & On-Premise
Synchronize content to the cloud from Alfresco on-premise
Just specify where content will be placed into the cloud

43. Demo

44. CLIENT SUPPLIER my.alfresco.com Inside the enterprise firewall Req
Send/receive
Sync
Integration
SoW signed (supplier)
Authentication
sign
my.alfresco.com
Sign
Alfresco Enterprise Sync
Inside the enterprise firewall
SoW signed (client)
Custom Development (Modules)

45. Conclusions

46. Conclusions Use the architecture according to your needs
Cloud market is growing
Use the architecture according to your needs
Mixed Infrastructure = Cloud + On Premise
Cloud limitations
Custom Developments (Alfresco customizations)
Cloud Challenges
Authentication: SSO is possible using Identidy Providers in both Cloud and On-Premise (SAML)
Integration with third parties seamlessly: Salesforce + Alfresco
Sync Alfresco on-premise and Alfresco Cloud is straightforward

47. Questions?

48. Contact us Zaizi Ltd. enquiries@zaizi.com (+44) 20-3582-8330
Santiago Rodríguez
(+34)