1. Capital Programme Cost Reduction
Case Study & Expertise Zone
Capital Programme Cost Reduction
How Lancashire County Council have transformed their Capital Programme Management capability

2. Who am I? Graham Walker, BT Programme Manager
21 years Financial Services
Software development
ICT Project Management
ICT Service Management
15 years BT
Programme Management
DWP
Credit Suisse
Lancashire County Council

3. Background – Lancashire County Council
Fracking Lancashire!
3000 square kilometres
1.5m population
7,300km of roads
700 schools & colleges

4. Background – Capital Programme
What is the Capital Programme?
£600m portfolio of Highways & Property projects
3,000 disparate projects
Road schemes (M6 Heysham link road)
New schools / classrooms
Town centre redevelopments
Property refurbishments
Business park developments
Successful grant bids (e.g. LED lighting)
Central government initiatives (e.g. potholes)

5. Previous Situation The business challenge No formal project management
Work delivered via business-as-usual process
No integrated financial management
Capital work simply charged to different cost centres
Disparate projects and programmes
Uncertain project over and under spends
Each monthly spending report took 3.5 weeks to prepare!

6. Lots of systems … Lots of The Problem Duplication of entry
Excel Spreadsheets
Sources of information
Possibilities for misinterpretation / error
Missed opportunities to “see” early warnings
Time taken to update systems and report, rather than work on the project
Costs associated with maintaining those systems
Currently Project Managers use a variety of tools and forms across all project phases that need the same information (job name, job number, district etc) completed each time

7. Whatever solution we found …
The Solution
Whatever solution we found …
Monitoring & Control
Planning
Initiation
Execution
Closeout
It must
Be configurable to our methodology
Minimise changes required to user processes
Be easy-to-use – so that it doesn’t “scare-off” the user
Provide simple, configurable reporting
Easy to deploy - intuitive

8. Financial Control is important …
The Core Requirement
Financial Control is important …
It must
Show Planned vs. Actual clearly
Provide early warning of Overspend (and underspend)
Integrate to Oracle – real-time cost information
Provide visibility of spend in the future (cash flow)

9. Cora’s Project Vision
A market leading project management system providing real-time information which is available to all from the chief executive down. A system that helps all of us deliver the best possible projects which are value for money and properly managed.

10. The Technical Solution
Cora
ProjectVision
Non Finance Template
Symology
Insight
Highways Asset Management
Technology Forge
tfCloud
Property Asset Management
Highways
Finance Template
Other Finance Template
Property Finance Template
Oracle
Financials
Oracle Project Costing
Commitments
Oracle Project Billing
Actuals
Oracle General
Ledger
Invoices
Oracle iSupplier
Orders

11. PM Landing Page

12. Project Planning Page

13. Project Details page

14. Customisable Dashboards

15. The Technical Solution
Cora
ProjectVision
Non Finance Template
Symology
Insight
Highways Asset Management
Technology Forge
tfCloud
Property Asset Management
Highways
Finance Template
Other Finance Template
Property Finance Template
Oracle
Financials
Oracle Project Costing
Commitments
Oracle Project Billing
Actuals
Planned Maintenance
Planned Maintenance
Reactive Maintenance
Reactive Maintenance
Oracle General
Ledger
Invoices
Oracle iSupplier
Orders
HIGHWAYS
PROPERTY

16. Customisable Dashboards

17. Google images says this is a highways street worker!
Benefits Realisation
Better management of Capital Budget
Project achieves its benefits with no changes to working practices
Real-time, online access to whole programme cost profile with drill down capability
Enhanced project management capability is a bonus and future benefit
Highways street-workers carry on as before
Google images says this is a highways street worker!

18. Summary
Cora Project Vision provides the reporting vehicle for a structured portfolio
Oracle Financials act as the single, central finance repository
Highways and Properly line-of-business systems manage the work
Complex system integrations are the challenge but the key

19. What will it mean for Programme and Project Managers?
Single programme and project management tool.
Increased level of financial control and enhanced quality of forecasting.
Ability to plan resources against project tasks, and capture costs of hours worked on the project.
Better access to reporting facilities
Improved confidence in your project/programme position.
Confidence to close projects. Codes disabled upon closure and no longer available to access.
Improved analysis of actual costs vs estimated to be done at a comparable level.
1 project manager from project approval to completion

20. What will it mean for Finance/Commissioning?
Increased visibility of project and programme position.
Single system to access project related data.
Single version of the truth accessible by all.
Reduction in number of monitoring meetings.
Improved business processes and procedures.
Significant reduction in time and effort to produce reports.
Improved accuracy of data.

21. What will it mean for the Business?
Improved corporate management of programmes and projects increasing transparency, efficiency and control.
Appropriate and robust control and governance mechanisms.
Well-equipped project and programme managers.
Strategic decision making informed by accurate and timely information
Strengthen financial controls
Required level of assurance to internal and external auditors of the effective financial management of the programme.
Increased visibility and transparency of project costs

23. The Technical Solution
Cora
ProjectVision
Non Finance Template
Symology
Insight
Highways Asset Management
Technology Forge
tfCloud
Property Asset Management
Highways
Finance Template
Other Finance Template
Property Finance Template
Oracle
Financials
Oracle Project Costing
Commitments
Oracle Project Billing
Actuals
Planned Maintenance
Planned Maintenance
Reactive Maintenance
Reactive Maintenance
Oracle General
Ledger
Invoices
Oracle iSupplier
Orders
HIGHWAYS
PROPERTY