1. 2017 BIDDER’S CONFERENCE
MARCH 30, 2017

2. Monroe County/Rochester Workforce Development Board PY’17 Request for Proposals
Workforce Innovation and Opportunity Act (WIOA)
Title I Year-Round Workforce Development Services for Youth:
100% Out-of-school youth (OSY) System
Contract Period: July 1, 2017 to June 30, 2018
Deadline for Submission:
Thursday April 20, 2017, at 12pm (noon)
Late proposal submissions will be not be accepted.
Annual renewal up to 3 years contingent on performance and funding availability

3. Looking for Riches?

4. Highlights Introductions Youth Works! Model Target OSY Populations
OSY Eligibility: Barriers
Navigator Responsibilities
14 WIOA Youth Elements/Services
WIOA Performance Goals
Funding
Budget
Dos & Don’t
Q&A

5. Introductions Name Agency Number of Proposed FTE Navigators
OSY Youth Populations
Statement of Purpose

6. Target OSY Populations No particular order
Juvenile Offender
Aging out of Foster Care
Public Assistance Recipient
Pregnant or Parenting Teen
Runaway or Homeless
Gang Affiliated
Refugee
Disability
Child of Incarcerated Parent
Urban, Suburban, Rural
Migrant Farm Worker
Native American and Indian
Out of School
Other?

7. Navigator
The Youth (Workforce Development) Navigator provides guidance and support to youth/young adult to make a successful transition to post-secondary education and employment

8. In short, “E.T.C”

9. Navigator: Service Delivery Priorities
Operate in the City/County quadrant, in a defined area on behalf of OSY
Build rapport with, and understanding of the array of existing programs and services to minimize duplication and maximize access
Connect youth and existing service systems to support the success of youth in the system
Coordinate work readiness and job search activities with RochesterWorks!

10. Youth Engagement
Meet with the youth/young adult regularly to jointly develop/update an Individual Service Strategy (ISS)
Ensures youth/young adults access to vital academic assistance, enrichment programs and services
Provides the necessary coaching to empower youth/young adult to succeed on his or her own (as an adult)

11. Contractual Responsibilities
Active Enrollment Numbers: Per FTE Navigator = 25 Active OSY at all times (youth in pipeline to replace exiting youth)
Input relevant participant data in the One Stop Operating System (OSOS) within 5 business days
Seek and engage RochesterWorks for technical assistance for clarity and/or help

12. OSY Eligibility
Provide youth-centered services to eligible OSY with 14 WIOA Youth Elements/Services
16-24 years old (local priority: 17 years +)
Not in-school or not employed at time of enrollment/participation
Not readily employable due to lack of basic skills and other barriers

13. 9 Barriers for OSY Eligibility One or more of the following
High-school Drop Out
Within the age for compulsory attendance, but has not attended for the last quarter
A recipient of a secondary school diploma or its recognized equivalent who is a low-income individual and is either basic skills deficient or an English language learner
An Offender
A homeless individual
In foster care or aged out of foster care
Pregnant or parenting individual
Individual with a disability
A low-income individual requiring additional assistance to enter and/or complete an educational program and/or to secure or hold employment

14. Requires Additional Assistance Barrier of Last Resort
Our Local Workforce Development Board (LWDB) has defined youth who ‘require additional assistance’ as those who fit in under the following categories:
Substance Abuser
Victim of physical/sexual/psychological abuse
Poor/No Work History
Completed Job Readiness Assessment Tool, scored below 75%

15. 14 WIOA Youth Elements
Expectation: Expose OSY to as many of the 14 elements as appropriate, but it is not necessary that all services be funded through WIOA. Refer OSY to available community services with other partners
Tutoring, Study Skills Training
Alternative Secondary School offerings
Paid and Unpaid Work Experiences (1200 hours Per FTE)
Occupational Skills Training
Education Offered Concurrently with and in the same context as Workforce Preparation
Leadership Development
Supportive Services

16. 14 WIOA Youth Elements Cont.…
Adult Mentoring
Follow-up Services
Comprehensive Guidance and Counseling
Financial Literacy Education
Entrepreneurial Skills Training
Labor Market and employment Information Services, In-Demand Industry Sectors, Career: Awareness, Counseling, and Exploration
Activities that Help Youth Prepare for Transition to Postsecondary Education and Training

17. WIOA Performance Goals
Common Measures
Education/Employment Rate: nd Quarter after exit (70.5%)
Education/Employment Rate: th Quarter after exit (60%)
Credential Attainment (65.9%)
CareerZone Portfolio (75% of new enrollees)

18. Performance Quarters in a calendar Year
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sept
Oct
Nov
Dec

19. WIOA Performance Goals
Common Measures (Data collection only)
Median Earnings : 2nd Quarter after exit
Measurable Skill Gains:
Effectiveness in Serving Employers

20. WIOA Performance Goals
Expectation for the majority of youth served will exit and/or demonstrate positive performance within the contract period
Youth enrolled will be able to attain at least one (1) of the performance measures within 1 year of participation/enrollment

21. Funding $749,000 available for reimbursable-based contracts
Fund/support 14 FTE Navigator Positions to provide service to at least 350 OSY
Periodically RochesterWorks! competitive solicitations may be released for future Navigators and/or to procure additional services for gaps in service for WIOA youth elements/services

22. Navigator
Preference will be given to Agencies with the capacity to house two or more Navigators
Agencies without the capacity to house more than one Navigator should provide a detailed plan of how youth will be served through Navigator transition in your agency

23. Budget Per FTE Navigator: Not exceeding $53,500
All inclusive
12 months
Substantiate Matching Funds and In-Kind Contributions are encouraged and will be viewed favorably
Should not be included under “Requested Funds”
Narrative/Justification should be descriptive

24. Budget Cont.……
Participant Cost can only be included as Matching or In-Kind
Our focus is on WIOA supporting agency staff (Navigator)
Cost efficiency
Reasonable
Leveraged resources
Level of investment

25. Budget Cont.……
RW is cash basis accounting, therefore, we reimburse when the expense is actually paid out, not accrued. 
If it is not in the original budget, it cannot be modified later in the program year.
Mandatory sub-recipient site visit will be conducted each year to perform four audits:  Financial Management Review and Sub-recipient Monitoring yearly, Procurement and Property Management every other year.
Independent Single Audit report needs to be submitted  to RWI if the organization is receiving $750,000 or more of federal funds. Periodic checks to verify spend down.

26. Budget Line Items
Current Budget
Staff Salaries
32,000.00
Staff Fringes
9,600.00
Rent
2,000.00
Utilities
1,000.00
Supplies
3,000.00
Telephone
N/A
Insurance
Postage
Copy/Printing
Contracted Services
2,500.00
Mileage
Staff Training/Development
2,400.00
Equipment
Other
Participant Wages
Participant Fringes
Participant Stipends
Participant Incentives
TOTALS:
$53,500.00

27. Do’s & Don’ts Do
Submit proposal by 12pm (noon) on April 20, 2017
Follow directions
Submit a solitary PDF following order
Narrative: 8 pages or less
Be specific/concise
12 point font, 1 inch margins
Number pages
Applicant name in footer
Leverage resources
Don’t
Submit paper copy
Multiple files/documents
Exceed page limitations
Use fancy font
Extraneous/Unnecessary detail

28. 2017 BIDDER’S CONFERENCE
Q & A