1. Preparing and Printing Report Cards – K to 8 Oct-Nov 2016

2. Agenda: K to 8 Report Cards
Calendar Setup
Verify end of term dates and notify staff
Program of Study
Complete School Comment
Teacher Related Tasks
K-3 French Experience
PLP indicator
Achievement Indicator
Attachments to the report card
First Nations Language report card
Students that transfer just before report card time
Printer Setup – Remove headers and footers
Ensure double sided printing
Printing the report cards

3. Calendar Setup – Setup – School – Calendaring -
Filled in correctly for In Session school days.
Filled in correctly for non In Session school days.

4. Nice feature – Verify number of days

5. Verify end of term dates and notify staff (Set Up – School – Grading – Final Grade/Reporting Term Setup)

6. Final Grade/Reporting Term Setup
Start date
Critical – End Date: This date is the point in which report cards should be printed AFTER! Attendance may not be accurate if printed before.
In schools that have only K to 8 levels, these boxes should be checked.
Please note – In the following screen shot the fields are editable; in your school, they will not be editable. If changes are required please submit a Helpdesk request to your SIS specialist.

7. Program of Study Reports – System Reports – NB Reports – Membership and Enrolment – Student Program of Study
Filter Report Preferences to find errors. Update information in student’s Program of Study page
Toggle Program of Study column to find blanks.

8. Complete School Wide Comment (Set Up – School – Grading – Report Card School-wide Comments)
Fill comments that apply to the levels in your school. Comments can be unique for each level if desired.
Click submit.

9. Teacher related information
K-3 French Experience – In PowerTeacher Pro
FI students do not need this filled
PLP indicator –
Resource Teacher in PowerSchool
Classroom Teacher in PowerTeacher
Set at the subject level.
Achievement Indicator - In PowerTeacher Pro
EAL set at the subject level
Attachments to the report card

10. First Nations Language Report Card
Page 33 in Appendix A of the Assessing, Evaluating and Reporting document on the One Portal

11. Students that transfer just before report card time
School side of things – new school owns the student
Withdrawal form in PS – is a good check list, record of enrollment
Fix: hold off up to 3 weeks before transferring (See document on DataConnect about Transferring Around Report Card Period
Possible double entry – enrolment in multiple sections
Send data to new school
Individual student report
Blending data at new school

12. Printing Report Cards 1. Select student(s) first:
By individual – Type last name in the search field (Jackson Alegada)
By homeroom
Sections (Set Up – School – Scheduling – Sections – Homeroom)
By teacher
Look for homeroom – click on enrollment to select students
By Stored Selection – update regularly

13. Printing Report Cards - continued
Once students are selected:
Return to Start Page
Under Reports – System Reports – NB Reports – Report cards – K to 8
Select the appropriate Term
Click Submit

14. Remember… Turn off headers and footer (next four slides)
Ensure double sided printing (slide following)

15. TURNING OFF HEADERS AND FOOTERS WHEN PRINTING FROM INTERNET EXPLORER

16. TURNING OFF HEADERS AND FOOTERS WHEN PRINTING FROM INTERNET EXPLORER - continued

17. TURNING OFF HEADERS AND FOOTERS WHEN PRINTING FROM CHROME

18. TURNING OFF HEADERS AND FOOTERS WHEN PRINTING FROM CHROME – continued

19. Ensure double sided is selected