1. Vault Cost Saving $0.10 for Paper $0.10 for Envelope
$0.13 for Printer and Ink*
$0.05 for a Label
$0.30 for Labor
$0.68 Per Student (not mailed)
$0.49 First Class Mail
$1.17 Per Student (mailed)
*GreenPrint Technology White Paper

2. Vault Cost Saving One Mailing Four Mailings Reporting Period 1 $0.68
$1.17
Reporting Period 2
Reporting Period 3
Reporting Period 4
Total
$3.21
$4.68

3. Paperless Report Cards
Brunswick City Schools
~ Kathy Verhest

4. Grading History
Effort can make or break a grade giving false representation of concept knowledge!
50% Zero
100 – 90: A 89 – 80: B
79 – 70: C 69 – 60: D
59 – 50: F 59 – 0: F F F F F
90/10
Summative/Formative Assessments
Content Mastery / Work Habits – High School
Standards Based Grading / Section Grading – Middle School & Elementary
Note: Because of standards all of our report cards are created on the elementary report card template in PB

5. Report Card & Parent Access
Standards Based Information in PA throughout the quarter for all students at all grade levels.
Elementary RC prints in Standards Based Format
(Print from PB)
MS RC prints as a summary and looks different than standards based information
(Print from DASL)
HS prints as a summary
Because … Standards Based Information in PA throughout the quarter for all students at all grade levels … our culture is that report cards have become LESS IMPORTANT.
Elementary RC prints in Standards Based Format (Print from PB)
2 pages front/back
Special Paper (approximately $0.44/student)
Thinking about creating a LOGO to make it more official looking when parents print it out
MS RC prints as a summary and looks different than standards based information (Print from DASL)
Plain Paper with watermark ‘B’
GPA/Cumulative GPA
Honors
Fees
HS prints as a summary (Print from DASL)
At first we needed an extra site so students and teachers could get GPA, Rank, and Fees info … now with PA Report Card this site is no longer needed!
Rank
Include screenshot of each

6. Elementary RC prints in Standards Based Format (Print from PB)

7. MS RC prints as a summary and looks different than standards based information (Print from DASL)

8. HS prints as a summary (Print from DASL)

9. Online Report Card through PA
Prior to the vault this is all we had now we have the report card in printable format with all the GPA/Class Rank/Fee/Attendance Info

10. Paperless Announcement – PA Importance
When paper report cards are sent home we make an announcement telling parents this will be the last time we will run paper report cards and send them home with students.
Directions to obtain future report cards are sent home, posted on the website at each building and posted on the district web page.
EXAMPLE:
Beginning with the second quarter, report cards will no longer be sent home with students.
The report cards will be available online through ProgressBook ParentAccess.
From the ParentAccess Portal:
Under student information (on left side) click on the Report Card link
In the top right corner, you will see 2 links
Click on View Paper Report Card to see the current quarter's official report card
Click on View Paper History to view previous quarter's report card
If you do not have a ParentAccess account you will need to contact the building secretary where your child attends school to obtain a registration key and set-up directions.
Secretaries ran a report to find who had not logged on to date and what parents needed keys.
Secretaries followed up with parents and encouraged them to create their PA account.
Teachers use the report in PB and encourage all parents to log on regularly.
Provide Stations and Labs at Open House and P/T Conferences so parents can log on and get help with PB Parent Access.

11. Paperless Training Use the last paper report card to train personnel
Less pressure
Plenty of time to meet with each building before the next quarter
Naming convention
MS = Load Settings (done at CO)
HS = Creates their own Load Settings
ES = Run out of PB and named in the following manner:
BldgCode_Year_Grade_Quarter
Re-run report cards Guidelines
Do NOT re-run instead parents can see updated info in PA
New grade will be displayed the following quarter’s report card
IF necessary to re-run be sure to name the exact same so that there are not 2 versions of the same report card for every student!
From CO we can see and watch the process and make sure all report cards are finalized and available during the report card window.
Provide example of our window dates that are sent home.

12. Paperless Announcement
HS went paperless 4 years ago.
MS went paperless 2 years ago
Elementary went paperless this year
Importance of Parent Access
Savings
Summer Access
Culture
When we went paperless:
For additional HS info we built a site that provided rank, GPA and fee information
No longer need additional site because of RC Vault in PA
Importance of Parent Access
Savings
Paul Chaffee already discussed savings by going paperless
Culture
Because this is our culture I wanted to gather data to give you perspective
This year we went paperless in the elementary and I asked the elementry secretaries how many paper copies were requested …