1. Microsoft Access 2016 Build User-Friendly Database Systems
Chapter 7

2. Chapter Overview Query Based Forms AutoLookup Menu Systems Macros
Switchboards, Blank Forms and Navigation Forms
Macros
Autoexec, Help Button

3. Query Based Forms Display data from multiple tables
Display calculated fields
Utilize AutoLookup
Display sorted data

4. AutoLookup Automatically “looks up” data based on a primary key
Tables used in query must have a one-to-many relationship
Join field in the query must be taken from the many side

5. AutoLookup Example

6. Switchboard Menu System
Switchboard Wizard creates a user friendly menu that can link together all of your forms and reports in one place. Limit of 8 items per menu. Submenus can be added if 8 item limit is exceeded.
The wizard creates a form called Switchboard and a table called Switchboard items. Do NOT delete or move the textboxes and buttons in the design of the Switchboard form.
Page 73, Step 12 explains how to enable the Switchboard Manager button on the Ribbon in Access

7. Blank Form Menu System
Alternatively, a menu can be built from a blank form and command buttons.
Advantages: Unlimited items on menu and greater design flexibility.

8. Navigation Form Menu System
Alternatively, a menu can be built using a Navigation Form from a blank form and command buttons.
Advantages: Updated design and Web integration
Disadvantages: Limited customization options available

9. Macros Used to execute series of stored commands
Useful for opening and closing forms, reports, or queries
Makes an application easier to use

10. Macro Example

11. Help Button
Macro using MessageBox function that provides technical support information.
Sample help message:
“Please call for technical support”

12. AutoExec Macro
Special macro will Automatically Execute when database is opened.
Used to open main menu on startup.
Macro should be saved with the name “Autoexec” for it to be recognized as this special type of macro.

13. Database Startup Options
May be used instead of Autoexec macro to automatically open a form on database startup
See page 70 for additional instructions

14. Homework 5
Chapter 7 Guided Exercise
Chapter 7 Applied Exercise