1. Presented by: Jeff Moore – Artsyl Technologies, Inc.
SimpleCapture Integration with DocuWare
Presented by:
Jeff Moore – Artsyl Technologies, Inc.

2. Agenda
What is SimpleCapture?
SimpleCapture for Different Industries
SimpleCapture for Any Document Type
SimpleCapture integration with DocuWare
Document Processing Steps
SimpleCapture Key Features & Benefits
ROI/Benefits of automation
Q & A

3. What is SimpleCapture?
SimpleCapture is a semi-automated solution that will lower invoice & other unstructured document processing time and costs.
SimpleCapture provides out-of-the-box data capture capabilities without the need for costly integration and extensive labor force training. It reduces the time and cost required to process thousands of client forms per month, with an easy-to-install, easy-to-use approach.

4. Reduces processing time by up to 80% ROI is usually within 3-4 months!
Why SimpleCapture?
SimpleCapture:
Reduces processing time by up to 80%
ROI is usually within 3-4 months!
Full training for operators takes 1 hour
Full training for administrators
takes just 3 hours
A range of licensing options that fit
any budget and requirements
Page-unlimited licenses
Low-cost versions for small business 4

5. SimpleCapture for Different Industries
Different verticals such as Education, Logistics & Transportation,
Healthcare, Government, Construction, AP/AR, Financial and other get
significant benefits using SimpleCapture 5

6. SimpleCapture for Any Document Type
SimpleCapture does not require setting up form templates and can intelligently learn the documents on the fly as the operator processes them. Common documents processing types are:
Invoices
Purchase Orders
Student Records
Tax Forms (W-2; W-9; W-K9; 1040)
Bills of Lading
Delivery Receipts
Certificates of Origin
Customs Invoices
NAFTA Certificates
Requests for Business Number
Affidavit of Manufacture
and more ... 6

7. SimpleCapture integration with DocuWare
SimpleCapture provides tight integration with DocuWare.
Capture and store to DocuWare images, field indexes & meta-data
Select any file cabinet, click “Create Profile”, and SimpleCapture is ready to capture field indexes to that cabinet
Automatic validation of field-level data types and restrictions based on the cabinet settings during capture in SC 7

8. Step 1 - Process Images not Paper
SimpleCapture easily integrates and collects incoming paper and electronic documents from a customer’s range of MFPs, desktop and departmental scanners as well as fax servers.

9. Step 2 - Background Processing
SimpleCapture allows you to:
Pre-Process Images in order to improve extraction results
Apply Background Full-Page
Optical Character Recognition (OCR) so an operator isn’t slowed down
Utilize multiple CPUs and cores
with parallel processing for faster throughput
Do Document & Batch Splitting to reduce document preparation time and effort

10. Step 3 – Convert Image to Data
SimpleCapture allows you to:
Reduce data entry by 50-80% by clicking instead of typing
Apply business rules and automatic reconciliation for higher accuracy
Auto-validate against databases further saving human intervention and key strokes

11. Step 4 - Exporting Data and Images
SimpleCapture allows you to:
Export Data in many formats to your Back Office system
Export to multiple destinations
Export Images and Metadata to a Document Management system

12. Captured Results in DocuWare12

13. Key Benefits
Tight Integration with DocuWare
Input from any image source
Automatic Document Separation
Pre-built industry profiles
OCR and Bar Code recognition
Assisted search values
Automatic data validation
Database Lookup Editor
Auto-Filing
Full-Text Indexing
Self-Learning Capabilities
Column recognition, with cross validations & reconciliations

14. Production Features ODBC, SQL, and XML export
Image and Metadata export
Unique Auto-Find module automatically learns and locates data fields on invoices and other forms. Auto-Find classifies a document the first time it sees it and then keeps learning with each new exposure.
Integration with multiple front-end and back-end workflows and applications: DocuWare, eCopy, Kodak Capture Pro, Sharp MFPs, RightFax fax servers, MS SharePoint, FileBound, Digitech PaperVision and ImageSilo, Laserfiche, SentryFile, Alchemy, DocuLex, QuickBooks and more.

15. SimpleCapture DocuWare Connectivity Demo

16. Benefits of Semi-Automation
IMMEDIATELY Process any invoice or unstructured document from any customer
“Learn” your most active customers to increase
the level of automation through AutoFind
Reduce costs by reducing data entry times
between 50% and 80%
Improve business processes
Fewer errors
Improve customer relations

17. ROI Calculation ROI achieved in 4 months!
Invoice Processing Labor
Current Full Time Employees (FTE) 4
Estimated FTEs with SimpleCapture 2
Total Labor Reallocation or Reduction
1 $40,000/year = $40,000
Expense Reduction
Invoice Processing Labor (2 x $40K)
$80,000
Total Annual Savings
As we mentioned previously, this hospital had 12 AP clerks. We estimated the minimum reduction of labor in their AP dept, which translated into 6 people. Fully loaded resource cost is $40,000 per year for this particular region of the country. Therefore, reducing AP clerks by 50% resulted in a $240K annual cost savings. After an assessment we performed for them, we also found out they spend more than one FTE per year searching or retrieving invoices. Therefore, this added another $40K of annual cost, which was eliminated. In conclusion, total reduction amounted to $280K. This customer was able to realize the return on investment for this solution in less than 9 months. Very impressive!!
ROI achieved in 4 months! 17

18. Semi-Automation vs. Full Automation
Automated
Semi-Automated
High cost of creating and maintaining templates
Manual processing of one time or low volume customers
Long and costly implementation and training process
No Templates
Semi-Automatic processing of all Customer Invoices
Implementation and training quick and easy
Verbally talk about other terms that also equal to structured forms (such as un-structured forms, or flexible forms).

19. docAlpha by Artsyl Technologies
Need more Automation?
docAlpha by Artsyl Technologies
Combine the best qualities of a fully automated system with the outstanding flexibility of SimpleCapture
Automatically process your most common invoices
Capture information from one time customers or low volume customers using the capabilities of a SimpleCapture Workstation
As we mentioned previously, this hospital had 12 AP clerks. We estimated the minimum reduction of labor in their AP dept, which translated into 6 people. Fully loaded resource cost is $40,000 per year for this particular region of the country. Therefore, reducing AP clerks by 50% resulted in a $240K annual cost savings. After an assessment we performed for them, we also found out they spend more than one FTE per year searching or retrieving invoices. Therefore, this added another $40K of annual cost, which was eliminated. In conclusion, total reduction amounted to $280K. This customer was able to realize the return on investment for this solution in less than 9 months. Very impressive!!

20. Summary
Why SimpleCapture will improve time factor for your clients business?
- Easy to install, set up and use
Includes pre-built industry profiles
FREE DocuWare connector during June - $ value
- Auto-Find self-learning technology
- Database Look-up & cross checks provide automatic data validation
- A range of licensing options that fit any budget and requirements:
- Page-unlimited licenses
- Low-cost versions for small business
Verbally talk about other terms that also equal to structured forms (such as un-structured forms, or flexible forms). 20

21. SimpleCapture Q&A
For addition information or a quotation on SimpleCapture please contact:
Artsyl Technologies, Inc. – Jeff Moore, (301)
Verbally talk about other terms that also equal to structured forms (such as un-structured forms, or flexible forms). 21