1. Plan for LS2 – Version 2
08/02/2017

2. Goal We will answer the following questions
“What does version 2 mean?”
“What new things will come with it?”
“What are the open questions?”
08/02/2017
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3. “What does version 2 mean?”
08/02/2017
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4. Version 2
Version 2 is a verbatim copy of all activities from Version 1
All activities in Version 1 are frozen and remain accessible
The status of some activities has changed in Version 2
08/02/2017
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5. “What is the status of the activities in Version 2?”
Status in Version 2 (I)
Created
Prioritization
Resource Allocation
Under Approval
Approved
Approved if
Postponed
Cancelled
Finished
Version 1
Version 2 X
“What is the status of the activities in Version 2?”
08/02/2017
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6. Status in Version 2 (II)
Approved if
Version 1
Resource Allocation
Version 2
Reasons for a conditional approval:
Technical information is provided in due time
Missing technical information
Missing resources
Missing budget
Clarification with support group needed
“What if the activity must be approved but some information is missing?”
08/02/2017
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7. Status in Version 2 (III)
Postponed
Version 1
Created
Version 2
“What happens if an activity is postponed?”
The schedule must be modified so the activity goes back to created.
08/02/2017
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8. The coordination team can move the activities to previous states
Workflow in Version 2
Created
Prioritization
Resource Allocation
Under Approval
Approved
Approved if
Postponed
Cancelled
Finished
The coordination team can move the activities to previous states
“What if the coordination team needs to change the priority of an activity?”
08/02/2017
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9. “Are there any reports aware of the versions?”
New reports
Two new dimensions available for the reports:
Plan version
Plan version status
New reports using this dimensions can be created on demand.
“Are there any reports aware of the versions?”
08/02/2017
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10. Compare versions (I)
New versions dashboard
“Can I see an overview of the activities added and removed in a version?”
08/02/2017
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11. “What was the status of my activity in the previous version?”
Compare versions (II)
Previous status always available:
Activity List
Activity Form
“What was the status of my activity in the previous version?”
08/02/2017
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12. Compare versions (III)
All the fields can be compared in the Activity Form:
“What was the priority / schedule / … of my activity in the previous version?”
08/02/2017
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13. Compare versions (IV)
Travel through all the activity history:
“Can I navigate through the history of my activity in the different versions?”
08/02/2017
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14. “What new things will come with it?”
08/02/2017
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15. New category field for resources
The description is clearly not enough
Personnel resources
Staff Engineer
Staff Technician
Fellow Engineer
Fellow Technician
Associated resources
MPAs
Industrial support
We will try to map all the values we can
“What should I put in the resource description field?”
08/02/2017
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16. Resources from Responsible group (I)
Resources from the responsible group needed to coordinate the activity during all the phases
“What are the ‘Resources from Responsible group’?”
08/02/2017
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17. Resources from Responsible group (II)
Change of the name “Resources from Responsible group” to “Resources for Coordination”
08/02/2017
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18. Group specific data
Plan supports contribution specific data based on each group needs
In use by:
EN-EL
TE-VSC
Version 1 supported only excel upload / download
Version 2 adds support in the contribution form
“What if my group needs more information in order to estimate the resources?”
08/02/2017
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19. “What aspects of Plan can be improved?”
Future of Plan
Keep users informed about the changes that matter to them
The bi-weekly report was not enough
“What happens if an approved activity is no longer approved?”
“What happens if the schedule of an activity changes?”
Communication between users
s work, but we can do something better
“What aspects of Plan can be improved?”
08/02/2017
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20. “What if the coordination team changes the schedule of my activity?”
Action log (I)
Repository for every action ever done in plan
Activity created
Contribution validated …
Show what matters to you based on your roles
Plan coordinator: All activities
Group coordinator: Activities where you are responsible or contributor
Facility coordinator: Activities for your facility
Manage your subscriptions to receive monthly/weekly/daily alerts
“What if the coordination team changes the schedule of my activity?”
08/02/2017
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21. Action log (II) Example of the action log in the dashboard 08/02/2017
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22. Action log (III) Subscription mechanism
Multiple subscription available
Selected the actions you care about
Select the frequency of the that will be sent to you
A subscription will be created by default to mimic the bi-weekly report of Version 1
08/02/2017
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23. Inbox (I)
Right now s are used, but …
They get lost in Outlook
They don’t show up in Plan
The inbox will be a solution to this:
It deals with conversations as in s
A message can be linked to one or more activities / contributions
A message can be sent to Multiple persons
Messages will appear in the activities / contributions form
“What if I need to contact the responsible of the activity to ask him for more information?”
08/02/2017
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24. Inbox (II)
Sending a message
08/02/2017
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25. Inbox (III)
Activity Inbox
08/02/2017
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26. Inbox (III)
Global Inbox
08/02/2017
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27. “What are the open questions?”
08/02/2017
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28. Pending questions Flag to mark a contribution as done
Links between activities
The specification of the Action Log
Can I subscribe to activities without having the specific role?
The specification of the Inbox
Should it look like EDMS?
Should it look like service now?
Should it look like Outlook?
08/02/2017
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