1. SSI Summer CTC Training
May 31, 2016
Presented by Cindy Blair & Robert Forti

2. All personnel must be trained by
This training does NOT take the place of reading and following the appropriate manuals
All personnel must be trained by
June 17

3. There are NO MAKE UPS Save your ETS boxes
Tuesday, June 21
5th & 8th Math
Wednesday, June 22
Material Return by 4:00 pm
There are NO MAKE UPS Save your ETS boxes

4. Who tests?
Students who did not pass Math and/or Reading during the May administration (including all LEP students and students taking STAAR A)
Students new to Texas, from a private school or homeschool who did not test in May
Students who were absent during the March/May administration

5. Who does not test and what do we do with their answer document?
If…
Then
ARD Decision
ARDC decides a student does not take the 3rd administration
VOID the answer document
Parental Waiver
Parent waives the student’s 3rd administration
Mark “PW” on the answer document
First year asylee/refugee
Must have I-99 form (should have been an “O” code in initial administration)

6. Special Settings
Students who are enrolled at JT Brack DAEP or Estrada will test at their home campus summer site location
There are no homebound services in the summer
Student at Satellites will test at that location

7. Campuses will submit the names of summer re-testers and their accommodations

8. You will log hours worked using NOVAtime
Summer CTCs
You will log hours worked using NOVAtime
(max 56 hours for combined sites and max 32 at Satellite)

9. You will log hours worked using NOVAtime
Summer CTCs
You will log hours worked using NOVAtime
(max 90 hours for combined high school sites and max 48 at Satellite)

10. Summer Test Sites & CTCs
Highland Hills
De Zavala
Riverside Park
Briscoe
Bowden
Franklin
Baskin
Lindsey Venable
Gary Martinez
Jennifer Guerrero
Karen Klingsporn
Portia Hillard
Tonya Clark
Amanda Valdez
Ball
Barkley Ruiz
Bonham
Austin
Arnold
Forbes
Crockett
Douglass
Collins Garden
Cameron
Beacon Hill
Foster
DeZavala
Green
Graebner
Gates
Cotton
Fenwick
JT Brack
Herff
Hillcrest
Hirsch
Huppertz
Mission
S. King
Highland Park
Kelly
ML King
Hawthorne
Madison
Schenk
Margil
Japhet
Miller
Lamar
Maverick
Stewart
Rodriguez
Pershing
Neal
Woodlawn
Storm
Smith
Washington
Rogers
Woodlawn Hills
Wilson
Testing Office needs CTC cell phone numbers for summer contact

11. Summer Test Sites & CTCs
Page
Harris
Satellite
Rhodes
Twain
Sandra Melton
Deborah Gutierrez
Kizzie Thomas Calhoun
Elizabeth Castro
Bonham
Connell
Roy MAAS
Irving
Austin
Davis
Juvenile
Lowell
Hawthorne
ML King
Mission
Children Shelter
Longfellow
Rogers
Tafolla
Poe
Whittier
Wheatley
YWLA
Testing Office needs CTC cell phone numbers for summer contact

12. Test Versions & Form Numbers
STAAR
STAAR A and L
STAAR Spanish (5th only)
There are no form numbers on re-test booklets

13. Test Administrator Manuals
Cluster campuses should have left manuals. Order more from the Testing Office if needed.

14. Time Limit Policies & Procedures
Each student is allowed four hours to complete the test
Time starts after the test administrator has read all of the directions and tells students: “…you may begin” or “You may now put on your headphones”
Test administrators must communicate orally or in writing the amount of time left to test (one hour intervals then smaller increments)
Students with Extended Time as an accommodation must start testing as soon as possible
Late students must test if there is enough time left in the school day
Breaks are allowed but the clock does not stop
Time stops only for:
Meals
Emergencies
Consolidation
Nurse breaks

15. Allowable Procedures & Materials
The following test procedures and materials are NOT accommodations. They may be provided based on individual student need. It is not necessary to indicate the use of these on a student answer document.
Signing or translating test administration directions
Reading aloud or signing the writing prompt upon request
Minimize distractions
Small group or individual administrations
Remind students to stay on task
Scratch paper (must be collected)
Colored overlays
Blank place markers
Highlighters
Page 13 Manual
Page O-13DCCM

16. CTC Responsibilities
You are the contact person for all test-related communications at your campus
You are responsible for the planning, training and execution of testing
You are required to read and be familiar with all manuals
You are responsible for test security of materials
You must supervise and actively monitor testing
You must report testing irregularities and violations immediately to the DTC
You are responsible for supervising the verification of precoded test materials by campus personnel
You are responsible for the accounting of all test material and for the accurate completion of all answer documents

17. CTC Responsibilities
Attend test coordinator trainings and train campus test administrators
Receive, manage and secure testing materials
Prepare answer documents for testing, this includes checking that the student’s data is current
Coordinate all campus testing logistics
Establish and monitor testing procedures to ensure test security
Verify appropriate score codes, test taken information codes, testing accommodations codes, and all other coding is correct on answer documents
Prepare and return all testing materials to the testing office
Manage the TAMS system on the campus for online testing
Prepare statements if necessary

18. Test Administrator Responsibilities
Read the Test Administrator Manual
Attend training conducted by your campus test coordinator
Receive secure testing materials from your campus test coordinator
Observe all rules regarding test security and confidential integrity of the state testing system
Read “Guide to the Test Administration Directions” prior to administering any state assessment
Administer the tests in strict compliance with the directions in the Test Administrator Manual
Supervise and actively monitor students during testing
Do not provide any unauthorized assistance to students during testing
Do not view the test, discuss the test, or score a student test either before, during, or after testing

19. Test Administrator Responsibilities
Complete answer documents in accordance with the manual
Return all testing materials to the campus test coordinator (CTC) immediately after students finish testing
Accurately and completely fill out all required documentation for testing
Assist the CTC for on-line administrations as needed
Report testing irregularities and security violations immediately to the CTC
Prepare statements for submission to CTC if you are involved in a testing irregularity or test security violation

20. Test Administrator Oath
The bottom box of the oath is to be signed for individuals who are authorized to conduct a test administration that involves viewing secure state assessments to include (but not limited to)
oral administrations
transcribing
STAAR A or L administrations

21. It’s the law!
Procedures for maintaining the security and confidentiality of assessments are specified in the Test Security Supplement, the District and Campus Coordinator Manual, and in the appropriate test administration materials.

22. Add specific campus procedures.
Remember to address:
Material sign out/in
Breakfast/Lunch
Testing Environment (clocks, covering instructional material)
Active Monitoring
Extended Testing/Consolidation
Handling problem students
Illness
Attendance/Late Arrivals
Monitors
Relief TAs
Emergencies
Add slides as needed

23. Accommodations
Refer to the 2016 State Assessment Reference Guide for allowable accommodations, eligibility, examples/types and special instructions
When training test administrators for oral administration use the Oral Administrations Manual

24. Accommodations- Oral Administration
FULL
all questions and answer choices
A student’s IEP/IAP may have assigned the option to “change” level of support during the test
Students who are able to “change” level of support based on documentation in IEP/IAP can go back and forth
Test administrator receives a test booklet (there are no form numbers on retest booklets)
PART
Questions, answer choices, words or phrases
Students cannot change from “PART” to “ALL”
Test administrator reads over the student’s shoulder
Test administrators should NEVER read the reading passages.
FULL and PART oral cannot be in the same testing room

25. Dictionaries
Dictionaries must be available to ALL students taking STAAR Reading at 8th grade (including STAAR A)
must be a ratio of 1:5
Students in 5th grade must meet eligibility criteria
Standard/general dictionary English (Spanish for Spanish version test)
Dictionary/thesaurus combination
Electronic dictionary
Bilingual dictionary
ESL dictionary
Picture dictionary
Sign language dictionary

26. Calculators
All students in 8th grade and Algebra I students must have a graphing calculator for the math test
Ratio is 1 to 1
STAAR A and STAAR L test takers must be provided with a handheld graphing calculator
All calculators must be “hard” cleared prior to the test and by the test administrator prior to the calculators leaving the testing room

27. Linguistic Accommodations
STAAR (English)
STAAR L
STAAR A
Reading
Dictionaries of Various Types
Extra Time NA
Clarification of word meaning in English
Dictionaries of Various Types (page 128 in Reference Guide):
Bilingual dictionary
English/ESL dictionary
Monolingual dictionary
Picture dictionary

28. Mark Accommodations on the Answer Document
GA- General Accommodations (any accommodation that is not specifically listed)
BR- Braille
LP- Large Print
OA- Oral Administration
XD- Extra Day (Type 2)
LA- Linguistic Accommodations
Accommodations are marked if they are assigned to the student, not if the student used them
If LEP students are assigned linguistic accommodations in reading, that student will not be eligible for EXIT for this year

29. Answer Documents
Test Administrators are responsible for the accurate completion of answer documents:
Ensuring that students have bubbled in all answers on the back of the answer document
Ensuring that the test version (language) has been indicated
Ensuring that the Test booklet number and score code have been marked
Ensuring accommodations have been marked if not already done so

30. Answer Documents
Test Administrators are responsible for the accurate completion of answer documents:
Ensuring that students have bubbled in all answers on the back of the answer document
Ensuring that the Test booklet number and score code have been marked
Ensure accommodations have been marked if not already done so
Test taken has been marked

31. Score Codes on Answer Documents
S- Score
O- Other
A- Absent
PW- Parent Waiver
P – Previous Pass
* Online test taken for one of two assessment

32. Hand Grid Answer Documents
Hand grid answer documents for students who did not receive a precoded answer document
Hand grid for students who are new
Hand grid if an answer document was damaged
Fill out and bubble in all student information
Do not leave anything blank
Make sure Local Student ID has preceding zeroes
FILL THIS OUT!!!!

33. The Binder & Documentation Retention
Documents required to maintain for a period of five years following a test administration:
signed security oaths for all testing personnel
seating charts
investigation and documentation of testing irregularities
material control logs
material inventory from vendor
Use Required Documentation Checklist to build your binder
(testing office will retain SSI binder)
Documents required to be scanned and ed to the testing office:
Training Sign In Sheets
Materials Control Form
Seating Charts
“O” and “A” Score Code Form
Rename your scan (campus-June Retest 2016) before sending to

34. Do NOT fill in Test Booklet Number for students testing online
START TIME for class is after the directions have been read
STOP TIME for class is the stop time of the last student
STAAR or STAAR A or L
Each student should have their individual stop time indicated
Student Name, ID # and Test Booklet # MUST be filled out
NO Form numbers for Retest Booklets
Only students who go to the nurse should have this start and stop time indicated
Do NOT fill in Test Booklet Number for students testing online

35. Preparing Materials for Return
Verify that no answer documents or scratch paper have inadvertently been left in test booklets
Verify that all test booklets and answer documents are accounted for (including blank answer documents)
Make sure that any transcribing that is required for special testing situations has been completed and documented on the answer document
Make sure the correct score code is marked on each answer document and test booklet number has been indicated
Verify that student information, test taken information, and accommodations coding on answer documents is accurate

36. Return and Check In
Test booklets must be face up, in numerical order with the lowest number on top of the box – largest on the bottom (you do not have to separate booklets by campus, scan to boxes in Test Hound)
Answer documents must be in alphabetical order and SPEARATED by CAMPUS
Ensure your counts are accurate
Use separate boxes for answer documents and test booklets
“O” Coded and “A” Coded answer documents on top of the bundle and under one Class ID sheet (green)
VOIDS under Voided Document Identification Sheet

37. Campus & Class Identification Sheets
Each home campus must have one Campus ID sheet (pink) and at least one Class ID Sheet (green)
5th Reading
8th Reading
Place one band around each bundle and label the band with the home campus name
Answer Docs must be separated by home campus

38. Information must be filled out and bubbled in for each subject test
Leading zero’s required (this number should total the number that is indicated on all of the green Class ID sheet)
Information must be filled out and bubbled in for each subject test
Ensure accurate counts!!
Place one pink sheet on top of class ID sheet (green) per home campus

39. Fill in information in items 1, 2, and 3
Leading zero’s are required
No more than 100 answer sheets under a class ID sheet
Ensure accurate counts!!

40. Voids
You must write VOID (in pencil) on any precoded answer document that was not used
VOID answer documents for any student who took STAAR A
VOID answer documents if a student is a first year asylee/refugee
VOID answer documents for withdrawn students
VOID damaged answer documents
The band should list VOIDS on the Test Subject line
Fill out all information
County-District Number
Each home campus should have their own VOID stack

41. Questions?
SAISD Testing Office