1. Management of offices and space and related matters
EP/AGS-SI : Claire Gibon, Isabelle Mardirossian, Kathy Pommès

2. Agenda
SI input
. General information related to space management including databases;
. Introduce the concept of workspace;
. Update related to the request for additional functionalities requested to the INDICO team for the management of burotel and meeting rooms.
SE input
. Provide your feedback on:
the impact of the meeting rooms new policy in the daily management of your groups and experiments meeting rooms;
the management including the registration procedure of all your offices and secondary offices.
16/05/2017

3. Review of the databases
Review of HRT database
We found persons recorded in EP
693 MPE (Staff, Fell)
12114 MPA – For international collaboration (User, COAS, PJAS)
68 MPA– For exchange of scientists (SASS, CASS, VISC, GPRO)
134 MPA– For training Students (DOCT, TECH, ADMI, SUMM)
30 MPA– For training Trainees (TRNE) +
( 191 EXTN – External, 143 ENTC – Contractor’s personnel, 30 PART - 5 TEMC – Temporary personnel )
Except 2858 do not have offices registered
16/05/2017
Department

4. Review of HRT database In total 2858 Présence Group w/o office ≤ 20 %
ADO, UAT
507
AIP, UAI
243
CMO, UCM
413 DT 2
ESE 3
SFT 4
SME, UAD 38
UC3 35
UFT
143
UGC
122
UHC 10
UIS
210
ULB 24
ULD 31
UNT 61
UOP 30
URD
TOTAL
2019
Présence
Group
w/o office
]20 % ; 50 %]
CMO, UCM
162
ESE 2
SFT 1
UAD 9
UAI 79
UAT
161
UC3 7
UFT 49
UGC 16
UHC 3
UIS 11
ULB
UNT 6
UOP
URD 34
TOTAL
550
Présence
Group
w/o office
> 50 %
ADO,ADT,UAT
121
AGS 1
AID, AIP, UAI 19
CMG, CMX, UCM
107 DT
ESE NU 2
SME, UAD 4
UGC 15
UIS 10
ULB
UNT
URD 6
TOTAL
289
In total 2858
16/05/2017
Department

5. General information related to space management
Review of Gesloc database
CERN infrastructure consists of identified locals
4544 offices (EP : 1981)
143 burotels (EP : 127)
872 laboratories ( EP : 372)
991 Storages (EP : 175)
274 conference rooms (EP : 92) ….
Except 5530 are not affiliated to any department : stairs, corridors, star points …and offices, laboratories, storage areas, storage, assembly areas, workshops
16/05/2017
Department

6. Identified as belonging to EP
Review of Gesloc database
Utilisation
CERN
Identified as belonging to EP
Offices
275 59
Laboratories 29 3
Storage areas 28 14
Storage
194 38
Assembly areas 79 16
Workshops 15 ….
TOTAL
5530
16/05/2017
Department

7. Concept of workspace or could be called “non-reservation-based room”
‘A space reserved for a group in order to do informal meetings. This room is not equipped with any audio or video equipment and is not managed via Indico.’
How much per group?
How many m2 per room?
16/05/2017
Department

8. Status of the Indico/Burotel requirements
On 15 th of May
«Bonjour Isabelle,
Nous avons obtenu le recrutement du fellow qui est en cours de selection. Apparemment il ne pourrait commencer qu’en Octobre. Ceci dit, nous comptons toujours commencer à travailler sur les réservations en Septembre.
Cordialement,
Thomas»
16/05/2017
Department