1. Trade Adjustment Assistance Community College and Career Training (TAACCCT) Round 4 Grantee Orientation
October 20, 2014
2 PM ET

2. Presenters
Sharon Leu Workforce Analyst, Division of Strategic Investments Charlotte Harris Kristen Milstead Steve Rietzke Grant Officer, Office of Grants Management Ariam Ferro Grants Management Specialist, Office of Grants Management

3. Special Guests
Erika Liliedahl Chief Evaluation Office Jennifer Freeman Project Director, Jobs for the Future (JFF) TACT Technical Assistance Initiative Kim Law Cyber Security Director, Anne Arundel Community College (TACT Round 1)

4. Today’s Agenda Welcome to ETA! Program Overview Communication Plan
Reporting Requirements
Grant Package
Next Steps
Tips and Advice

5. Introductions Employment and Training Administration (ETA)
National Office
Program Office – Division of Strategic Investments (DSI)
Grant Office – Office of Grants Management (OGM)
Chief Evaluation Office (CEO)
Regional Office
Federal Project Officer (FPO)

6. National Office – DSI The Program Office has several functions:
Supports Federal Project Officers (FPOs)
Provides Technical Assistance (“TA”)
Together with Jobs for the Future
Creates peer learning opportunities
Collects performance data
Reviews some grant modifications
Coordinates product submissions and dissemination
SkillsCommons.org, with MERLOT
Periodically requests additional information about your grant

7. National Office – Jobs for the Future
Jobs for the Future Technical Assistance Initiative
TA offered by Jobs for the Future, with partners AACC and Maher & Maher
Core Activities – in-person and virtual convenings; peer to peer exchanges; coaching; on-line community of practice; on-line resources
Project Director: Jennifer Freeman

8. National Office – OGM
The Grant Officer performs official grant duties:
Maintains official grant documents such as modifications, no-cost extensions, and other relevant documents
Approves all purchases over $5,000
ETA Grant Officer: Steve Rietzke
TACT Specialist: Ariam Ferro
The Office of Grants Management (OGM) also provides guidance on policy issues and training on fiscal and administrative requirements.

9. National Office – CEO Chief Evaluation Office
Conduct the TAACCCT National Evaluation
Oversight of Contractors: Abt Associates with the Urban Institute
Main Goals:
Identify Potentially Promising Practices
Provide technical support to 3rd party evaluations through peer learning, webinars, etc.
Conduct National Evaluation
DOL Project Officer: Erika Liliedahl

10. Regional Office Role

11. My name is:_______________
Grantees
Create a virtual name tag…
HELLO!
My name is:_______________
I am from (name of your institution) and am a part of the (name of your project) project.
If you want to get in touch with me, please me at: (your address) or call me at (your phone number).

12. Is this your first ETA grant?
Grantees
Is this your first ETA grant?
Yes No

13. Is this your first TACT grant?
Grantees
Is this your first TACT grant?
Yes, I’m brand new!
I am part of a Round 1 grant
I am part of a Round 2 grant
I am part of a Round 3 grant
I am part of more than one round of TACT grant

14. Program Overview Charlotte Harris Division of Strategic Investments
ETA Office of Workforce Investments

15. Program Overview $450 million in FY14 grant funds Six Core Elements
To expand and improve the ability of eligible institutions to deliver education and career training programs
Capacity Building + Training
Six Core Elements
Evidence Based Design
Career Pathways
Advanced Online and Technology-Enabled Learning
Strategic Alignment with the Workforce System and Other Stakeholders
Alignment with Previously Funded TACT Projects
Sector Strategies and Employer Engagement

16. Program Overview - Distinctives
State-wide and Regional Consortium
Enforce geographic and industry sector collaboration, share resources and best practices
Exceeding the Funding Cap
Option 1: Advance State Career Pathway Systems
Option 2: Improve Statewide Data Integration, and Use
Option 3: Create Nationally-Recognized Competencies and Credentials

17. Program Overview
Awards to institutions of higher education and consortia of three or more individual eligible institutions
Includes public, proprietary, or other non-profit educational institutions
27 Consortium Awards, 39 Single Institutions, 5 State Selected Awardees
Period of performance is 48 months
Years 1 to 3: Program Development and Implementation
Year 4: Data gathering, reporting, evaluation ONLY

18. Overview of Grantees

19. Industry Focus: “Other”
Overview of Grantees
Industry Focus: “Other”

20. Target Population Focus: Rural Areas
Overview of Grantees
Target Population Focus: Rural Areas

21. Communication Plan Sharon Leu Division of Strategic Investments
ETA Office of Workforce Investments

22. Communication plan From: ETA, To: You
Usually through your FPO for specific requests and information
TACT mailbox for general requests and information
Grantee Community of Practice
ETA Website:
From: You, To: ETA (National Office)
Contact your FPO first
Copy the TACT Mailbox: if appropriate
Remember
Include your grant number, round number and grant name
Describe your question/issue as specifically as possible
Please be patient!

23. Team Communications & Support
Main Point of Contact (POC)
Receives communication from ETA
Responsible for sharing information with project team and consortium members
Any time the main point of contact for your grant changes, please remember to alert your Federal Project Officer (FPO) and National Office staff
Note: Changing signature authority requires a formal grant modification

24. Consortium Communications
Consortium Lead
Communicates with ETA on behalf of the consortium
Disseminating information from ETA to consortium members
Submitting requests and questions to ETA on behalf of consortium members
Responsible for submitting PERFORMANCE reports to ETA on behalf of consortium members
Consortium Members
Communicates with consortium lead first
Consortium
Develop communication plan early

25. TAACCCT Webpage TAACCCT webpage: http://www.doleta.gov/taaccct
SGA and Amendments
Abstracts
Redacted copy of Technical proposal is due to ETA Nov 1, 2014

26. Community of Practice TAACCCT Community of Practice:
Resources
Technical Assistance Materials, training modules, FAQs
TAACCCTitioners Quarterly
Round 4 Grantee Orientation Series posted!

27. Always contact your FPO first if you have questions!
Communication Plan
Always contact your FPO first if you have questions!
If you…
Contact:
Are the lead of a consortium or an individual grantee
FPO
Are a member of a consortium
The lead of your consortium
Have questions or difficulty accessing the performance reporting system
with a copy to your FPO
Have questions or difficulty accessing the financial reporting system
with a copy to your FPO and
Have questions about evaluations
with a copy to your FPO and
Have questions about Creative Commons licensing and OER
with a copy to your FPO and

28. Reporting Requirements
Kristen Milstead
Division of Strategic Investments
ETA Office of Workforce Investments

29. The Value of Reporting
Reporting successes of high profile programs to Congress, Administration, OMB, GAO, etc.
Demonstrating Grant Outcomes to investors and partners
Illustrating Return on Investment (ROI) to employer partners
Building additional strategic partnerships and leveraging resources
Sustainability of the project and partnership
Continuously improving program to meet the needs of participants

30. Reporting Requirements
TAACCCT grantees are required to submit reports Quarterly and Annually to ETA
These reports are:
Quarterly Narrative Progress Reports (QNPR)
Annual Performance Reports (APR)
Quarterly Financial Report (ETA-9130)

31. Quarterly Progress Report
Each grantee must submit a Quarterly Progress Report (QNPR)
Due no later than 45 days after the end of a quarter
For Consortia: Consortium leads submit one report, which aggregates the activities of all consortium members
More information and training will be provided
Quarter End Dates
QNPR Due Date
Report Activities Occurring Between
December 31, 2014
February 14, 2015
October 1 – December 31, 2014
March 31, 2015
May 15, 2015
January 1 – March 31, 2015
June 30, 2015
August 14, 2015
April 1 – June 30, 2015

32. Annual Performance Report
Each grantee must submit an Annual Performance Report (APR) that reflects the longer-term outcomes of program participants
Collects aggregate year-by-year information on all participants
For Consortia: Consortium leads submit one report, which aggregates the activities of all consortium members
More information and training will be provided
Year End Dates
APR Due Date
Report Activities Occurring Between
September 30, 2015
November 14, 2015
October – Sept 30, 2015
September 30, 2016
November 16, 2016
October – Sept 30, 2016
September 30, 2017
November 14, 2017
October – Sept 30, 2017

33. Quarterly Financial Report
Each grantee must submit a Quarterly Financial Report (ETA 9130)
Due no later than 45 days after the end of a quarter
Financial reporting system different than performance reporting system
Consortium member must submit separate reports
More information and training will be provided
Quarter End Dates
9130 Due Date
Report Fiscal Activities Occurring
December 31, 2014
February 14, 2015
October 1 – December 31, 2014
March 31, 2015
May 15, 2015
January 1 – March 31, 2015
June 30, 2015
August 14, 2015
April 1 – June 30, 2015

34. Key Dates
Grant Start Date: October 1, st QNPR Due Date : February 14, st ETA 9130 Due Date: February 14, st APR Due: November 14, 2015 Grant End Date: September 30, 2018

35. Grant Award Package Steve Rietzke and Ariam Ferro
ETA Office of Grants Management

36. The Grant Award Grant Award Letter Grant Agreement -
Signature Page / Notice of Obligation (NOO)
Condition of Award Page
Terms and Conditions
Application for Federal Assistance
Budget
Statement of Work (SOW)
Indirect Cost Rate Agreement (if applicable)

37. Once you receive this please DO NOT LOSE IT!
Grant Award Letter
Acknowledgements of Award
Payment Management System
Information and forms on under Payment Information
ETA’s on-line Grantee Fiscal Reporting System
ETA 9130
Information to access system on under Financial Reporting
Passwords/PINs are sent separately after supplying the necessary information
Once you receive this please DO NOT LOSE IT!

38. Grant Agreement Notice of Award Obligation
Project Title – Trade Adjustment Assistance Community College and Career Training Grant Program (TAACCCT)
Grant Awardees' Identifying Information
DOL Identifying Information
Agreement # TC-2XXXX A-XX
Period of Performance
Award Amount
Regulations and Cost Principles
Signatures

39. Notice of Award Obligation Regulations & Cost Principles
Code of Federal Regulations (CFR) can be found at:
Uniform Administrative Requirements
29 CFR Part 95 - Institutions for Higher Education
29 CFR Part 97 - State/Local Governments and Indian Tribes
Cost Principles
2 CFR 220 (OMB Circular A-21) – Educational Institutions
2 CFR 225 (OMB Circular A-87) – State/Local Government, Indian Tribes
2 CFR 230 (OMB Circular A-122) – Non-profit Organizations

40. Grant Agreement Condition of Award & Terms and Conditions
All have first 3 conditions with additional conditions as needed
Terms and Conditions
Order of Precedence
Solicitation for Grant Applications (SGA) and Amendments (incorporated by reference)

41. Grant Agreement Terms and Conditions
Indirect Cost Rates
FPO Contact Information
Equipment Requirements
Pre-Award Costs
Reporting Requirements
Consultant Fees
Publicity
Procurement
Audit Requirements
Intellectual Property

42. Grant Agreement Attachments
Attachment A: SF-424 Attachment B: SF-424A Attachment C: Budget Narrative Attachment D: Statement of Work Attachment E: Indirect Cost Rate Agreement (if applicable)

43. Terms and Conditions – Equipment Purchases
Equipment purchases with a per unit acquisition cost of $5,000 or more, and a useful life of more than one year need prior approval from Grant Officer.
Submit a detailed equipment purchase list with descriptions of each item to your Federal Project Officer (FPO) for review. We encourage you to submit this request as early as possible in the period of performance, with as many planned pieces of equipment as possible.
Your FPO will review the items and submit the list for approval. A modification to your grant will be processed approving the equipment purchases.

44. Budget and Statement of Work
Budget Information
SF-424A
Budget Narrative and Evaluation Budget Narrative
Grantee’s original proposal
Technical Proposal
Abstract
Consortium Agreement (Consortium only)
Documentation of Employer commitment
Documentation of Workforce System commitment
Organization Chart
Employment Results Scorecard/Continuous Improvement Plan (Consortium only)
Program Evaluation Plan
Site Location Form

45. Indirect Cost Rate Agreement
Only applicable to those claiming indirect costs
If grantee is claiming indirect costs but did not provide agreement, placed on 90-day temporary rate
Indirect cost spending limited to lesser of either 10% of total Personnel budget or total claimed indirect costs

46. SOW Review Round 4 grantees Review of SOW, budgets, other attachments
Letters detailing potential issues in your SOW will be sent in December
Review of SOW, budgets, other attachments
30 days to respond
Assistance from FPO, DSI, and OGM
Review of Program Outcomes
Mathematical accuracy
Assistance from FPO and DSI

47. State-Designated Eligible Institutions
For 5 State Selected Awardees Only (“TACT 5”)
Project Narrative, Abstract and Project Site Location Form due by early December (60 days after receipt of grant package)
Budget Narrative also due
If changes to original budget are necessary, also submit a revised SF-424A
Evaluation Contractor procured by December 31, 2014
All items are due to and your FPO

48. Next Steps Sharon Leu Division of Strategic Investments
ETA Office of Workforce Investments

49. Immediate Next Steps For the 66 Awardees
SOW Review (December 2014) – cost and compliance items
Performance Review – outcomes items
Equipment purchase list
For the 5 State Selected Awardees:
Develop SOW
Develop Project Evaluation Plan

50. Next Steps – Upcoming TA
Training Series
Fiscal/Admin Online Training Series
Online training due December 5, 2014
Live Q&A December 2014
Evaluation Orientation:
November 2014

51. What did I get myself into? Some Advice
Kim Law
Cyber Technology Coordinator
National STEM Consortium
ANNE ARUNDEL COMMUNITY COLLEGE (ROUND 1)

52. The National STEM Consortium (NSC)
Design and deliver Science, Technology, Engineering, and Mathematics (STEM)
programs that are:
NSC Industries
Composite Materials
Cyber Technology
Electric Vehicle Development and Repair
Environmental Technology
Mechatronics
Nationally portable
High-quality certificate-level
Responsive to labor market needs
Build a national model for multi-college cooperation

53. What is the STEM Bridge? Grant deliverable
Programmatically consistent across all pathways
Integration of basic, workforce, computer skills and job readiness training
Contextualized within the five pathways
Delivered along with technical curriculum

54. Advice – Get Moving! Be ready to start immediately Personnel Equipment
Create
Implement
Refine
Outcomes Assessment
Personnel
Equipment
Outsourcing

55. Advice – Student Recruitment
Scope of Work
Recruiting is NOT easy
Takes time
Word of mouth spreads slowly
Marketing
Brochures, websites, Facebook, LinkedIn, etc.
Free – blasts, local media

56. Advice – Be Proactive Guidance Memos – reactive
Determine the policies that you need, and set them
Fiscal
Reporting
Eligibility, Registration, Documentation
Outreach
Intellectual Property
Tuition/Fees
Curriculum Development

57. Advice – Industry Partners
Employer Advisory Board
Resource and validation
Shape and design curriculum
Want to use curriculum as business training

58. Advice – Collaboration
Compromise
Designate a Collaborative Lead
Find your “North Star”

59. Advice – Student Population
Grant student
Computer skills
Not new population to the college
New population to credit faculty
Developmental students are remediated prior to reaching credit faculty
Professional Development for working with developmental students
Open-enrollment vs. Grant course sections
Challenge

60. Access STEM Readiness Course
Open Learning Initiative (OLI) website:
Sign Up on main page
STEM Readiness use Course Key:  ALL-STEM3
STEM Foundations use Course Key: STEMBASIC
Questions?
Kim Law;

61. For More Information
Kim Law Sue Gallagher National STEM Consortium Project Director, NSC Cyber Tech Coordinator Anne Arundel Community College

62. Questions?
How do you feel after today’s webinar? A. Geronimo!!! B. Uh… T-A-C-what ? C. A little overwhelmed, but excited!

63. THANKS!