1. The Special Mobility Strand in E+ CBHE Projects Dr
The Special Mobility Strand in E+ CBHE Projects Dr. Margarita Calderón-Peter, Center for International Relations

2. EU Rules for Special Mobility Strand 1/3
Congratulations!
No more than 40% of the projects funded benefit from such a grant!
Mobility should be instrumental and integrated in projects objectives (no mobility on its own)
Added value and/or innovative character of the activities proposed
Comply with provisions of Erasmus Charter for Higher Education
Source:

3. EU Rules for Special Mobility Strand 2/3
number of students and staff that are supposed to take part in mobility activities during the life-time of the project;
average duration per participant of the planned mobility activities;
hosting and sending institutions
Mobile persons:
Students registered in HEIs involved in project consortia
Staff employed in a HEI or enterprise in project consortia
Selection of individuals done by consortium -> define selection criteria
Not to be confused with travels in projects including small-scale and short term activities for HEI students and staff (academic and non) if in the interest of objectives, like project meetings, seminars etc. – Students can travel only 2 weeks-2 months (e.g., to participate as student representative in a project meeting on governance etc.)
Esential is the NUMBER of students and staff indicated in the application, this has to be respected; the duration can be a bit flexible. The figures and the budget allocation for each of the 4 categories are indicated in the Estimated Budget of the Action, Annex III of the CBHE Grant Agreement (GA). Modification is allowed if:
it does not affect the minimum number of mobilities foreseen
the change in the amount of the budget indicated in the GA for one or more mobility categories does not exceed 10%, and
the total estimated budget indicated in the GA is not exceeded
The selection criteria for students - such as for example: the academic performance of the candidate, the previous mobility experiences,
the motivation, the previous experience in the receiving country (i.e. return to country of origin) etc. - shall be made public.
The selection criteria for staff (for example priority given to staff going abroad for the first time, limitation on the
possible number of mobility activities per staff member during a given time period, etc.) shall be made public.

4. EU Rules for Special Mobility Strand 3/3
Compulsory to stick to the ECHE Principles:
Inter-institutional agreements signed before the mobility
Individual grant agreement for each mobile person
Learning / Mobility Agreements for students and staff
Exemption of tuition fees
Academic recognition / dissemination of results
Complete participant survey
the sending and receiving organisations, together with the students/staff, must have agreed on the activities
undertaken by the students - in a Learning Agreement - or by staff members - in a Mobility Agreement - prior to the
start of the mobility period. These agreements define the target learning outcomes for the learning period
abroad, specify the formal recognition provisions and list the rights and obligations of each party. When the activity is
between two higher education institutions (student mobility for studies and staff mobility for teaching assignments),
an inter-institutional agreement has to be in place between the sending and the receiving institutions before the
exchanges can start. In the case of mobility of staff from an enterprise to an HEI, it shall be arranged by an invitation of the institution to the staff
member of the enterprise.
Quality measures are put in place both at the sending and the receiving organisation to monitor the mobility activity, and take appropriate measures if the results are not reached as initially envisaged. Quality services are offered to the students in their host institution (induction session, local language/culture courses, tutoring and mentoring, support for accommodation, etc.);
Once students are selected, they should receive from their sending institution the Erasmus+ Student Charter, setting out the
student's rights and obligations with respect to her/his period of study or traineeship abroad, and explaining the different
steps to be undertaken before, during and after mobility.
exempted from paying fees for tuition, registration,
examinations and access to laboratory and library facilities at the receiving institution. However, small fees may be charged
for costs such as insurance, student unions and the use of miscellaneous material such as photocopies, laboratory products,
on the same basis as these are charged to local students. Outbound students shall not be liable to pay any additional fees or
charges in connection with the organisation or administration of their mobility period. In addition, the entitlement to any grant or loan awarded to students to study in their home institution must be maintained
during the period abroad.
Students taking part in a Capacity Building special mobility strand cannot at the same time be beneficiaries of other EU grants.

5. Student mobility Activities:
Study period (3-12 months)/traineeship-work placement (2-12 months)
Per person: 12 months maximum per cycle of study
Charactericistics:
- covers all cycles (BSc, MSc, PhD); corresponds to study area/academic discipline addressed by the project; limited to students from consortia HEI
- a study period abroad at a partner HEI (ATTENTION: Students must be enrolled at least in their 2nd year of studies!!!)
a traineeship (work placement) abroad in an enterprise or any other relevant workplace in one of the consortium countries
a combination of both
Minimum duration of a study period is 3 months, or 1 academic term or trimester.
Prior experience under LLP-Erasmus Programme and the Erasmus Mundus Programme counts towards the 12 months per study cycle.
In one-cycle study programmes, such as Medicine, students can be mobile for up to 24 months.
The study period abroad must be part of the student's study programme to complete a degree
Wherever possible, the traineeships should be an integrated part of the student's study programme.

6. Staff mobility Activities:
teaching & training periods (5 days to 2 months)
Charactericistics:
teaching => HEI teachers/enterprise staff at a partner HEI abroad
training => HEI teaching and non-teaching staff can attend:
a) structured courses/training events (conferences excluded); b) job shadowing/observation periods/trainings at a partner HEI/, relevant organisation abroad
at partner HEI or any other relevant organisation in a consortia country (but no training mobility from programme to partner countries!)
Staff mobility:
a teaching period: this activity allows HEI teaching staff or staff from any participating organisation to teach at a
partner HEI abroad.
 a training period in one of the consortium countries: this activity supports the professional development of HEI
teaching and non-teaching staff in the form of: a) participation in structured courses, including professionally focused language trainings, or training events abroad (conferences excluded); b) job shadowing/observation periods/trainings at a partner HEI, or at another relevant organisation abroad.

7. Special Mobility Strand
Part II: How to calculate the budget -
Travel Costs
Unit costs per day Unit costs (return-trip for travel)
Distance Bands
Unit Cost km
180€ km
275€ km
360€ km
530€ km
820€
8000 km and more
1.100€
including visa fee and related obligatory insurance, travel insurance
and cancellation costs if justified
Insurance must include:
travel insurance (including damage or loss of luggage);
third party liability (including, wherever appropriate, professional indemnity or insurance for responsibility);
accident and serious illness (including permanent or temporary incapacity);
death (including repatriation in case of projects carried out abroad).
To be noted: unit-cost per travel (return-trip). 
Travel costs concern transport at national and international level above 100 km (single distance trip); distance calculator supported by the European Commission (
No support for travel less than 100 KM
If duration is between the categories calculation is as well (example 20 days = 14 X Rate X Rate 2)
SOURCE:

8. Part II: How to calculate the budget STUDENTS - Cost of Stay
Special Mobility Strand
Part II: How to calculate the budget STUDENTS - Cost of Stay
Students from Programme Countries
Costs of Stay €/Month
Students from
Partner countries
Country group 1
Hosting (eg UK, AUSTRIA, Italy)
Country group 2
Hosting (e.g. Greece)
Country group hosting (e.g. Hungary, Serbia, BiH, Kosovo)
850 €
800 €
750 €
Irrespective of hosting country
650 €
SOURCE:

9. Part II: How to calculate the budget STAFF Costs of Stay
Special Mobility Strand
Part II: How to calculate the budget STAFF Costs of Stay
Cost of Stay €/Day Staff from Partner Countries
Cost of Stay €/Day Staff from Programme Countries
Days
Country group 1 hosting (e.g AT, UK, IT)
Country group 2 hosting (e.g. Greece)
Country group 3 hosting
(eg HU)
Country group 4 hosting (eg BiH, Kosovo, Serbia,)
1-14
160 €
140 €
120 €
100 €
15-60
112 €
98 €
84 €
70 €
Days
Irrespective of hosting country
1-14
160 €
15-60
112 €
If duration is between the categories calculation is as well (example 20 days = 14 X Rate X Rate 2)
Program countries:EU Member States +Turkey, Iceland, Liechtenstein, Norway, Former Yugoslav Republic of Macedonia
SOURCE:

10. Universität für Bodenkultur Wien
THANK YOU FOR YOUR ATTENTION!
Dr. Margarita Calderón-Peter
Zentrum für Internationale Beziehungen (ZIB)
Peter-Jordan-Straße 82a, 1190 Vienna, Austria
Tel.: , Fax: