1. intro to Enterprise Systems Architectures EGN Enterprise Systems Configuration (Professional MSEM) Fall, 2012

2. SAP Architecture Introduction
Required data types:
Organizational levels (data, elements)
Master data
Transaction data

3. Data type: Organizational levels
Defines the enterprise structure in terms of legal or business purposes, including legal entities, plants, storage areas, sales organizations, profit centers:
Client (e.g., 600)
Highest organizational level
Represents the enterprise consisting of many companies
Company Code (e.g., C151)
Identifies legal entities in an enterprise
Central organizational element in financial accounting
Organizational levels in Logistics
Plant (e.g. P151)
Represents factory, warehouse, office, distribution center, etc.
Storage locations (e.g., 10, 20, 30)
A location within a plant where materials are stored

4. Data Types: Organizational levels
BPI Enterprise (600)
Pen Company (C151)
(P151)
Pen Plant
RM (30)
WIP
FG (10)
Pen Company (C152)
Pen Plant (P152)
Client
Company Code
Plant
Storage Locations

5. Types of Data: Organizational levels
Organizational levels in Accounting
Client
Company code
Business area
Controlling area
Operating concern
Organizational levels in procurement
Purchasing organization
Purchasing group
Plant
Storage location
Organizational levels in fulfillment (sales)
Sales organizations
Divisions
Distribution channel
Sales areas
Shipping point
Plant
Storage location
Organizational levels in PP
Work Center
Shipping Point

6. SAP Enterprise Structure Example
Procurement
Shipping Point
DL##
MI##
SD##
TO##
HD##
HH##
PE##
RM##
TG##
TG##
TG##
RM##
TG##
TG##
Storage Location
SF##
FG##
FG##
FG##
SF##
FG##
FG##
FG##
MI##
MI##
MI##
FG##
MI##
MI##
MI##
MI##
Central Purchasing Organization (global) GL##
Purchasing Org. US##
CA##
PO DE##
AU##
Purchasing Group North America
N##
PGr Europe
N##
Asia
AS##
CC: company code. CoA: chart of accounts (country-specific). CA: controlling area. Business Area: by products
Dallas
DL##
Miami
MI##
S. Diego
SD##
Toronto
TO##
Heidelb.
HD##
Hamburg
HH##
Perth
PE##
CC US##
CA##
CC DE##
AU##
Client GBI

7. SAP Enterprise Structure Example
Sales and Distribution
Distribution Channel Wholesale WH
Division Accessories AS
Division Bicycles BI
Distribution Channel Internet IN
SO West
UW##
SO West
CW##
SO North
DN##
SO North
GN##
SO North
AN##
CC: company code. SO: sales organization. Division: by product line
SO East
UE##
SO East
CE##
SO South
DS##
SO South
GS##
SO South
AS##
CC US##
CC CA##
CC DE##
CC GB##
CC AU##
Credit Control Area (global) GL##
Client GBI

8. Key Concepts in SAP Types of Data: Master data
Long term data that represent entities of:
Procurement
Vendor
Material
Info records, source list
Fulfillment (Sales & Distribution)
Customer
Conditions (pricing, output)
Production
Bills of material
Work centers
Product routings
Financial accounting
General ledger accounts

9. Key Concepts in SAP Types of Data: Transaction data
Data generated during executing process (steps) combining:
Organizational levels
Master data
Situational data (who, what, when, and where)
Example: sales order
Organizational levels: customer, company code, sales area
Master data: customer master, material master
Situational data: date, time, person, quantities

10. Key Concepts in SAP The Document concept Document types
An electronic record of transactions
Each transaction creates document(s)
Document types
Financial accounting documents (FI)
Management accounting documents (CO)
Material documents (goods movement)
Others

11. Key Concepts in SAP The Document Concept: Transaction document Header
Line items

12. Key Concepts in SAP
The Document Concept: Financial Accounting Document
Header
Document number
Company code
Date (s)
Currency
Reference
Items (detail)
Account
Description
Debit / Credit
Amount

13. Key Concepts in SAP The Document Concept: Material Document Header
Document number
Created by
Date
Reference
Items
Quantity
Material
Location (Plant / Sloc)
Other data depending on process (vendor, customer)

14. PEN, Inc. System Architecture Introduction EGN Enterprise Systems Configuration (for Professional MSEM) Fall, 2012

15. Company configuration
Pen Inc. _ _ _US manufacturing Company
Vermillion SD, US
Facilities:
One manufacturing plant with warehouse in Vermillion (Plant)
Work Center
Storage Location
10 for Trading and finished goods
20 for Quality
30 for Raw materials
Shipping point
Sales Organization
Purchase Organization
Company configuration

16. The company to be configured
Cost Center Standard Hierarchy
ADMIN_ _ _ (Cost Center Group)
Acct-Finance
Administration
Purchasing
Information Tech
Sales _ _ _ (Cost Center Group)
Sales
Marketing
Distribution-Production Cost Center _ _ _ (Cost Center Group)
Warehouse
Production
The company to be configured

17. Pen Inc. : The company Products Trading Materials Finished products
BPEN _ _ _ (Barrel Pen)
CPEN _ _ _ (Click Pen)
PPEN _ _ _ (Premium Pen)
Box _ _ (Pen Box)
Finished products
EPEN _ _ _ (Executive Pen)
ESET _ _ _ (Executive Set)

18. Pen Inc. : The company Customers Customer Name City State Channel
Tanagers
Vermillion
SD , 57069
RE (C & V)
The Rushmore Group
SD, 57069 RE
SAP, America
Newtown Square,
PA, 19073
Promotional Products, Inc
Sacramento
Ca, 95814 WH
Pleasure Boats Buying Group
Miami
FL, 33010

19. Pen Inc. : The company Suppliers Vendor Name City State Zip code
Promotions Ltd _ _ _
Chico CA
95929
Slick Pens _ _ _
Milwaukee WI
53201
Premier Pens _ _ _
Baton Rouge LA
70803
Boxes inc _ _ _
Sioux Falls SD
57101
Tanager
Vermillion
57069

20. Pen Inc.: Key Processes Fulfillment (sell) Procurement (buy)
Material Planning (plan)
Production (make)
Financial Accounting (track)
Management Accounting (track)
Inventory and Warehouse Management (store)
Enterprise Asset Management (maintain)
Customer Service (service)
HCM (people)

21. Pen Inc. : The company Information system requirement
The IS of the Pen, Inc. will
integrate and share all services for all business functions in the Vermillion Office
Centralize all ERP functions
Achieve the primary business objectives:
Reduce Costs
Deliver Best-in-Class Technology to all divisions

22. Exercises: Create company code Create chart of accounts
Assign company code to chart of accounts
Assign company code to fiscal variant
Create Credit control area
Assign company code to credit control area
Assign permitted credit control areas to company code
Verify valuation area
Define plant
Define storage locations (inventory and quality)
Define purchasing organization
Create purchasing group

23. Exercises: 33. Assign plant to company
34. Assign purchasing org. to company code
35. Assign purchasing org. to plant
36. Set up parameter ID
37. Create Account groups
38. Define retained earnings account
40. Assign company code to field status variant
41-57 Create 17 general ledger accounts
58. Run general ledger list of accounts reports
Homework due date: 8/11/2012