1. LIU – EVM status and next steps
Slides prepared by S. Prodon (Friday night) and checked/commented by
GP Di Giovanni and K. Hanke
LIU-PSB
Contribution to overall CtC
2016 budget situation
EVM budget trends
5 December 2016

2. LIU-PSB contribution to overall LIU CtC
In 2015 prices
Workpackage
Description
Cost to Completion (Material + M to P) [kCHF]
LIU-PSB 5
Power Converters
21,435
LIU-PSB 4
RF systems
13,281
LIU-PSB 9
LINAC4 to PSB transfer line and PSB injection systems
7,752
LIU-PSB 6
Beam  instrumentation
3,755
LIU-PSB 15
Civil Engineering
3,266
LIU-PSB 10
PSB Extraction system and PSB-PS transfer line
3,045
LIU-PSB 3
Magnets
2,956
LIU-PSB 12
Electrical Systems
2,718
LIU-PSB 13
Cooling and Ventilation
2,351
LIU-PSB 8
Vacuum System
1,768
LIU-PSB 14
Installation, Transport and handling
1,015
LIU-PSB 23
Half-Sector Test Project + Stripping Foil Test
900
LIU-PSB 7
Beam Intercepting Devices
803
LIU-PSB 1
Management
536
LIU-PSB 11
Controls
330
LIU-PSB 17
Interlock systems
244
LIU-PSB 21
Commissioning and Operation
145
LIU-PSB 20
Survey 48
LIU-PSB 2
PSB Beam dynamics 35
Total
66,380
groups
MCHF
EPC
21.6 RF
13.3
ABT 11 BI
3.8
SMB
3.2
MSC 3 EL
2.7 CV
2.4
VSC
1.9 HE 1
STI
0.9
Others
1.7
LIU-PSB : ~37% of the LIU CtC
5 December 2016
Klaus Hanke LIU-Project team meeting

3. LIU-PSB budget situation per group for year 2016
5 December 2016
Klaus Hanke LIU-Project team meeting

4. Klaus Hanke LIU-Project team meeting
LIU-PSB Budget trends
Data extraction : OK
overall OK OK OK
have only recently started to look into budgets…
not OK but small figure OK
5 December 2016
Klaus Hanke LIU-Project team meeting

5. Klaus Hanke LIU-Project team meeting
LIU-PSB Budget trends
Data extraction :
A lot of open commitments on BC 99238
The total charged is still below the budget
not OK and large figure
The money has been committed but will not be charged to the budget code this year, it includes the orders for the transfer line magnets and yokes/coils for the new INJ and EXT bending magnets.
overspending is linked to the advancement of some activities/procurements:
Mechanical parts fabrication in RF workshop (including tools)
Procurement of raw materials and parts for contracts to be executed in 2017
Procurement of electronic parts
Fabrication of vacuum interfaces between cavities and magnets OK
not OK and large figure OK
not OK and large figure
5 December 2016
Klaus Hanke LIU-Project team meeting

6. Klaus Hanke LIU-Project team meeting
LIU-PSB Budget trends
Data extraction :
not OK
not OK OK
Pour une raison inconnue, la personne qui a rempli le budget 2016 a mis 984 kCHF à la place des 1300 kCHF que j’avais demandé (voir mon mail joint). C’est pour ça que tu vois un dépassement du budget 2016
En outre, l’engagement 2016 de 1180 kCHF n’a pas encore été payé car nous avons quelques différends avec l’entreprise qui bloquent la facturation
En ce qui concerne le budget non utilisé, il a été provisionné en 2017 comme tu peux le voir dans le EVM baseline v3
The budget increase for 2016 (charged to budget code) is in the order of 35%. There are two specific jobs (J and J ) with high commitment (60kCHF + 25 kCHF) which will be charged during 2017; in 2016 they appear as open commitment budget.
Payment budget = 46 kCHF
Charged to budget code = 68 kCHF
Open commitment = 85 kCHF
5 December 2016
Klaus Hanke LIU-Project team meeting

7. Klaus Hanke LIU-Project team meeting
LIU-PSB Budget trends
Data extraction :
LIU-L2B
5 December 2016
Klaus Hanke LIU-Project team meeting

8. Klaus Hanke LIU-Project team meeting
LIU-PSB EVM status for year status at the 2016 CSR and on 1st December 2016
2016 CSR
1st Dec. 2016
SV = -3,567 kCHF
CV = -164 kCHF
SV = -3,054 kCHF
CV = +225 kCHF
[1] Schedule Variance (SV) = Earned Value (EV) – Planned Value (PV)
[2] Cost Variance (CV) = Earned Value (EV) – Actual Cost (AC)
5 December 2016
Klaus Hanke LIU-Project team meeting

9. EVM status metrics – 2016 CSR
In kCHF
Comment
Schedule Variance
-3,567
BE-BI: Cables and electronics for beam loss monitors not yet delivered (new electronics not yet validated). SV = -500 kCHF.
BE-CO: Control infrastructure: hardware for LS1 and LN4 signals not yet purchased. SV = -120 kCHF.
BE-RF: Amplifiers, cavities and ancillaries production for RF consolidation not yet started. SV = -500 kCHF.
TE-ABT: Foil handling system (mechanical parts & vacuum equipment) not linear: only 2 sets over 8 (WU from Jun-15 to Nov-16); BI.BSW magnets: reporting by unit, not all components received (vacuum chambers, coils, yokes) and assembly not yet started; delays in the purchase of prototype hardware for electronics and controls for kickers. SV = -1,150 kCHF.
TE-EPC: Transformer and strip line for booster injection septa converters not yet purchased; booster injection stripping foil chicane converters series assembly and tests not yet started; delays in the delivery of 20 kA, 6kA and 3.4 current transducers; LHC600A-40V power racks and modules for booster injection not started; power cables for booster MPS not yet purchased. SV = -950 kCHF.
Cost Variance
-164
TE-ABT: Components for foil handling systems and BI.BSW magnets received but not reported as general reporting by unit. CV = -400 kCHF.
EN-EL: delays between the commissioning of equipment and the payment of the invoice. CV = +300 kCHF.
5 December 2016
Klaus Hanke LIU-Project team meeting

10. EVM status metrics – 1st Dec. 2016
In kCHF
Comment
Schedule Variance
-3’054
Cost Variance
+225
5 December 2016
Klaus Hanke LIU-Project team meeting

11. Klaus Hanke LIU-Project team meeting
Summary
Since the re-baselining which was done before the CSR we seem to overspend slightly (before we were heavily underspending)
The overall situation is OK and everything is under control
Sylvie is doing a great job updating the EVM data with each WP holder. There have been n (n>>3) new baselines in the last couple of days. It is not possible that our WP holders interact with two different teams for these matters. We are very happy to give this responsibility to Sylvie.
5 December 2016
Klaus Hanke LIU-Project team meeting

12. Spare Slides or Slides which I don’t understand
5 December 2016
Klaus Hanke LIU-Project team meeting

13. LIU-PSB budget situation for year 2016 (PSB + L2B)
5 December 2016
Klaus Hanke LIU-Project team meeting

14. LIU-PSB example for the biggest variances
5 December 2016
Klaus Hanke LIU-Project team meeting