1. The 6th Framework Programme 2002 - 2006
Project: “ECASA” Kick-off meeting 8-9 December C. MORELLO, J. Fuchs, DG Fish/A4
ECASA Kick-off meeting
08-09/12/04

2. SSP in FP6
Contract
coordinator responsabilities
Financing
Reports & deliverables
Control s & audits

4. Specific Support to Policy (SSP) in the 6th FP
Support the formulation and implementation of Policies (CFP, CAP, Env., others)
Provide scientific support that is:
Targeted precisely on needs
Responsive to policy needs
Budget:  350 M€
DG Fisheries: approximately  55 M€

5. Proposed funding SSP1 + SSP3

6. ECASA Project - main outputs
Identifying and quantifying the most relevant indicators of the interactions of aquaculture on ecosystem (including socio-economy);
Identifying and quantifying the main driving forces of ecosystem changes influencing the aquaculture sector (environmental indicators);
Assessing the applicability of such indicators and developing operational tools;
Testing and validating these tools in order to include them in a methodology for Environment Impact Assessment (EIA) and effective site selection.

7. SSP in FP6
Contract
coordinator responsabilities
Financing
Reports & deliverables
Control s & audits

8. Accession to the Contract
Contracts
Basic
Contract
Consortium Agreement
PARTNER
CONTRACTOR
Accession to the Contract
COORDINATOR Principal
Contractor
PARTNER
CONTRACTOR
COMMISSION
PARTNER
CONTRACTOR
Subcontract
Subcontractor
contract between contractor and subcontractor
only technical contribution, at no costs for itself
no access to IPR
Assistant Contractor
contract between Commission and assistant contractor
technical and financial contribution
acts under the technical supervision of a principal contractor
only access to IPRs of the contractor he is associated to
SUBCONTRACTORS
ECASA Kick-off meeting
08-09/12/04 1

9. Common Features of all Project Types
Contractual aspects
Single contract between Commission and
All participants
One participant designated by consortium as coordinator
A common legal structure (e.g. association) encompassing all participants
All participants contractually linked to Commission equally
Joint and several technical responsibility
Joint and several financial liability of participants (except public entities)

10. Signature- Entry into force of the contract -Start date of the project
New Contract enters into force upon signature of coordinator and Commission
Coordinator must ensure other contractors sign within time-limit; Collect form A
Project begins in the date established in the contract (this can be before the contract enters into force but usually later)

11. Consortium agreement
Regulates internal organisation and management of consortium
New Compulsory unless otherwise mentioned in the call for proposal
Between contractors - NOT signed nor approved by the Commission
Non binding guidelines provided by the Commission

12. SSP in FP6
Contract
coordinator responsabilities
Financing
Reports & deliverables
Control s & audits

13. Coordinator Responsibilities (1)
Scientific, Administrative and financial management of the project
Signs the contract with the Commission
Maintains contact with the Commission
Submits all documents
Contract preparation forms, reports, cost statements, requests for amendments,
Policy Implementation Plan (PIP),
Informs the Commission
of the commencement of the work
of transfers of the contribution to the partners
Article 2(1) of Annex II

14. Coordinator Responsibilities (2)
Reports the use of financial resources
Annual or Periodic Management Reports
Cost Statements / Audit Certificates
Receives all payments and transfers the appropriate amounts to each contractor
Notifies the contracting parties of any circumstances affecting the project
Article 2(1) of Annex

15. SSP in FP6
Contract
coordinator responsabilities
Financing
Reports & deliverables
Control s & audits

16. Payment Modalities
The project is divided into reporting periods established in the contract
For each period:
pre-financing
settled payment when audit certificate is provided
The Community financial contribution is paid to the coordinator on behalf of the contractors
The consortium decides on the allocation between the contractors (consortium agreement)

17. Income generated by the project
Receipts
Income generated by the project
General rule receipts : any income generated by the project itself, including the sale of assets bought for the project,
Derogation: income generated by the use of the knowledge resulting from the project is not considered as a receipt
Community financial contribution ≤ the eligible costs - the receipts for the project.

19. limited to 80% of total => 373.800
Example for ECASA 12 24 36
months 1 2
Forecast
Total=
Pre-financing
85% ( )=
85% ( )=
limited to 80% of total =>
periods
20% =

20. SSP in FP6
Contract
coordinator responsabilities
Financing
Reports & deliverables
Control s & audits

21. Reports and deliverables
For each reporting period the consortium will submit the following reports to the Commission:
- a periodic activity report
- a periodic management report
- a report on the financial distribution between contractors
- supplementary reports required by Annex to the contract
- an audit certificate when required

22. Reports and Deliverables
At the end of the project:
a final activity report
a final management report
- supplementary reports required by Annex to the contract
- a report on the distribution between contractors made after the end of the project of the Community financial contribution - 60 days after receipt of the final tranche

23. Identification of costs
New No cost categories (focus resources on the reality and the necessity of the cost, rather than on formality (cost categories) )
To be eligible costs must be :
actual, economic and necessary for the project
incurred during the duration of the project
recorded in the contractor’s accounts
follow contractors own accounting rules
Supplementary conditions for costs of third parties’contributions

24. Cost Statement Form - STREP
The form is on Cordis:
Find a document link
Model contract
In the Annex II documents
Form C (Financial statement per activity) - 1 form per instrument
Is to be found in the Zipped pdf files
The coordinator may need to prepare the form into a Word or Excel format to be used by the partners
3 pages

25. SSP in FP6
Contract
coordinator responsabilities
Financing
Reports & deliverables
Control s & audits

26. Objective of Controls and Audits
To reinforce ex-post controls
To simplify and streamline ex-ante controls
As a counterbalance to increased autonomy for participants

27. Audit certificates prepared and certified by an external auditor
for public bodies - competent public officer
Each contractor
for each period for which the contract so requires (IPs and NoEs every 12 months)
Always for each contractor requesting a Community financial contribution exceeding €.

28. External Audits On several aspects Scientific Technological Financial
Accounting and management principles
Arranged by the Commission and carried out by
External reviewers/auditors
Commission services
OLAF (European Anti-Fraud Office)
European Court of Auditors
Up to 5 years after the end of the project

29. Sources of Information
FP6:
SMES:
DG Research:
DG FISH:
Scientific Officer:
Financial Officer: