1. Attachment 3
Process for Accepting/Rejecting Invitations Received from Organizations and Individuals
Invitation received asking for Council or Standing Committee to attend an event
Yes
Is the invitation purely social? No
Can attend; non-meeting
criteria apply* No
Does the invitation give a topic for the event?
Quorum cannot attend*
Yes
* Mayor’s or Councillors’ Appointment
Secretary responds appropriately
Is the topic on a Council or a Standing Committee agenda?
Don’t know
Answer obtained from appropriate Department
Yes No
What is the expected outcome?
Step #1: If appropriate, encourage organization or
individual to request to present at the meeting.
Step #2: Quorum cannot attend*
Decision/Influence
Educate
Quorum cannot attend;
recommend individual
briefings*
Can attend; non-meeting
criteria apply*

2. Attachment 3
Process for Accepting/Rejecting Invitations Received from Elected Officials/Representatives of Other Local Governments
Invitation received or extended asking for Council or Standing Committee to attend an event
Yes
Is the invitation purely social? No No
Does the invitation give a topic for the event?
Can attend; non-meeting
criteria apply*
Quorum cannot attend*
Yes
Is the topic one over which Council has authority to make a decision?
* Mayor’s or Councillors’ Appointment
Secretary responds appropriately
Yes No
Council designates up to 6 members of Council
(no more than 2 of whom are on the same Standing Committee)
to attend and report back to Council at a
future Council meeting*
Can attend; non-meeting
criteria apply*

3. Officials/Representatives of Provincial or Federal Governments
Attachment 3
Process for Accepting/Rejecting Invitations Received from Elected
Officials/Representatives of Provincial or Federal Governments
Invitation received or extended asking for Council or Standing Committee to attend an event
Yes
Is the invitation purely social? No No
Does the invitation give a topic for the event?
Can attend; non-meeting
criteria apply*
Quorum cannot attend*
Yes
Is the topic one where Council has made a decision and will
be only educating the attendees about Council’s decision?
* Mayor’s or Councillors’ Appointment
Secretary responds appropriately No
Yes
Can attend; non-meeting
criteria apply*
Option #1
Call a meeting in compliance
with the requirements of the MGA*
Option #2
Council designates up to 6 members of Council
(no more than 2 of whom are on the same Standing
Committee) to attend and report back to
Council at a future Council meeting*