1. HERCULES CIO Council Update
March 21, 2016
Monday
2:40-3:10
Smith 561

2. Purpose and Intended Outcome
Introduce HERCULES
Harvard Employees’ Research, Compliance and University Learning System
Approved ITCRB project (FY16 & FY17)
Seek your input
Benefits for your school?
Questions or concerns
Change management and communication recommendations
Intended Outcome
Build a robust change management and communication plan

3. What’s the project?
Implement a new enterprise learning management system to assign and track professional learning, regulatory, compliance and safety training for Students, Faculty, Researchers, Staff and affiliates in a single system.
The scope is broader & bigger than a central administration application

4. Your Vision
We aspire to empower the Harvard community through technology that enables:
Effortless access
Rapid and profound innovation
Seamless collaboration

5. Effortless access
Rapid and profound innovation
Seamless collaboration

6. State of Learning at Harvard
TMS
IT Academy
Eureka
Lynda.com
PeopleSoft Training Admin
CITI
AALAS
LawRoom

7. Why is a new learning management system needed?
Three disconnected systems
Cumbersome manual local processes for tracking Research Compliance Training.
Inability to push required training such as Title IX and monitor completion rates.
No system is able to fully support new training initiatives such as the IT Academy or the Universal Manager Training.
Lack of a single people-centric learning management system
Existing systems are aging and increasingly experiencing outages during peak activities, posing a serious risk to the University

8. 3rd Party Content Integration
Launch and/or track 3rd party content

9. When is it happening?

10. Timeline - Implementation
Sept 2015 Project kick off Oct-Dec Planning, Business Process Analysis, Design Nov-Feb Configuration, Integration, Reports, and Migration Validation Feb-May Testing Spring 2016 Phase 1 – Replace Eureka, PeopleSoft Training Admin and the EH&S training system Mar-Nov 2016 Phase 2 - Research Compliance training Nov-May 2017 Phase 3 - Local Training Administration Phase 3 - Training based on Job Profile and Competencies June 2017 Project ends

11. What is the project governance?
Group
Who
Project Sponsors
Marilyn Hausammann, VP HR
Ara Tahmassian, University Chief Research Compliance Officer
Pam Caudill, Chief Research Operations Officer, HMS
Melissa Brown, Director CWD (Business Owner)
Project Steering Committee
Melissa Brown (Business Owner)
Isabelle Modiano (Project Manager)
Bill Ganzenmuller (Product Owner)
Will Tonery, EHS
Peter Baskette, HUIT
Michael Monaghan, FAD
Project Core Team
Isabelle Modiano
Bill Ganzenmuller
Rich Griffiths
Will Tonery
Shekhar Kasarle
Working Group
Professional Development – Bill G, Susan S, Talya H, Seth M, Gabi G
Safety and compliance training – Rich G, Will T, Karen S, Patricia Z
Talent Management integration – Shekhar K
Research compliance training – Rich G, Bill G
Local training administration – Mark Seibring / Audrey Harmon, FAS
IT Academy – Deidre O’Shea, Jonathan S
Technical / Integration – Prabhakar Ramakrishnan, HUIT developers
Change management – Julie Wilson

12. Guiding principles
Keep system as simple and as open as possible
No barrier to access, but need a HarvardKey  
Limit duplication of data entry, integrate with other systems whenever possible

13. DEMO

14. Appendix: Manager Role
Using e-Performance Data to determine Manager and Lab Data to determine Alternative Manager